Director of Baseball Operations

Department: Univ Athletics-Baseball
Salary/Grade: EXS/5

Target hiring range for this position will be between $58,000-$62,000 per year. Offered salary will be determined by the applicant's education, experience, knowledge, skills and abilities, as well as internal equity and alignment with market data.

Job Summary:

The Director of Operations for Baseball provides operational support to the baseball team. This position manages the day-to-day administrative & operational functions for the baseball program including, but not limited to, travel logistics, planning recruiting and alumni events, and assisting with promoting and marketing the baseball team.

*Willingness and ability to work non-traditional hours including early mornings, evenings, holidays and weekends. Travel required.

Specific Responsibilities :

• Oversee, organize and coordinate all aspects of both home and away game day management and logistics including, but not limited to, itineraries, team meals, ground transportation, flights, hotel accommodations, team practice sites, managing the managers, etc.
• Assist with budgeting by maintaining a record of expenses and reconciling team travel expenses in a timely manner.
• Assist with putting the budget together each year and planning ahead for what is needed for the next year.
• Assist w scheduling and managing missed class time and travel. Post open weekends home and away on appropriate websites and social media.
• Assist with game day operations; communicating with game day officials (umpires), submitting pass lists; setting up and organizing video, sports information director duties, etc.
• Plan and execute special events such as tailgates, alumni weekend, commit weekend, golf tournament, baseball night, parents' weekend, scout day, official/unofficial visits, etc. Responsible for managing registration and RSVP lists, coordinating food and beverage, and event set up/tear down.
• Serve as the liaison between visiting school representatives and Northwestern Baseball.
• Liaison with the Development team to assist with fundraising and alumni and donor relations.
• Manage and coordinate the schedules of the players to assist with special requests and events.
• Organize and implement a student manager program.
• Serves as the liaison to various departments within Athletics, assisting the coaches with completing paperwork and following up on requests for information.
• Assist Marketing with marketing and promoting Northwestern Baseball, including game day promotions and ticketing; collaborate and execute social media marketing strategy in with Athletics Communications.
• Manage Teamwork's and SharePoint all organization and up to date roster management.
• Equipment liaison-help with yearly order and contract renewal each year as needed.
• Help with recruit visits to campus, itineraries, logging visits, tours, informational sessions, etc.
• Assist with admissions sheets as needed.
• Community service liaison.
• Manage the managers as needed-get what we need for managers to help the coaching staff with what we do with the team. Directing them to assist coaches daily with responsibilities defined by the coaching staff.
• Responsible for adhering to all Department and University policies and procedures, as well as the rules, regulations, bylaws and interpretations of the Big Ten Conference and the NCAA.
• Responsible for adhering to all Department and University continuing education initiatives and required certifications and trainings.

Miscellaneous

Performs other duties as assigned.

Minimum Qualifications:

• Successful completion of a full 4-year course of study in an accredited college or university leading to a bachelor's or higher degree; OR appropriate combination of education and experience.
• Working knowledge of Microsoft Office programs
• Possess the ability to communicate effectively one-to-one, in small groups, and in public speaking contexts; writes precise, well-organized emails, letters, and proposals while using appropriate vocabulary and grammar.
• Effectively performs duties and responsibilities; displays attention to detail; supports organizational policies; anticipates demands/pressures of assignments and adjusts accordingly.

Minimum Competencies: (Skills, knowledge, and abilities.)

• Very good organizational and communications skills, attention to detail daily.
• Ability to work cooperatively with others and effectively interact with diverse populations.
• Ability to establish engaging relationships within and across racialized and other marginalized communities

Preferred Qualifications:

• Previous experience with a Division I baseball program preferred.

Preferred Competencies: (Skills, knowledge, and abilities)

• Knowledge of rules and regulations of the NCAA, Big Ten Conference and Northwestern University preferred.

Benefits:
At Northwestern, we are proud to provide meaningful, competitive, high-quality health care plans, retirement benefits, tuition discounts and more! Visit us at https://www.northwestern.edu/hr/benefits/index.html to learn more.

Work-Life and Wellness:
Northwestern offers comprehensive programs and services to help you and your family navigate life's challenges and opportunities, and adopt and maintain healthy lifestyles.
We support flexible work arrangements where possible and programs to help you locate and pay for quality, affordable childcare and senior/adult care. Visit us at https://www.northwestern.edu/hr/benefits/work-life/index.html to learn more.

Professional Growth & Development:
Northwestern supports employee career development in all circumstances whether your workspace is on campus or at home. If you're interested in developing your professional potential or continuing your formal education, we offer a variety of tools and resources. Visit us at https://www.northwestern.edu/hr/learning/index.html to learn more .

Northwestern strongly recommends COVID-19 vaccinations and boosters for people who can obtain them as a critical tool for minimizing severe illness. More information can be found on the COVID-19 and Campus Updates webpage.

The Northwestern campus sits on the traditional homelands of the people of the Council of Three Fires, the Ojibwe, Potawatomi, and Odawa as well as the Menominee, Miami and Ho-Chunk nations. We acknowledge and honor the original people of the land upon which Northwestern University stands, and the Native people who remain on this land today.

Northwestern University is an Equal Opportunity, Affirmative Action Employer of all protected classes, including veterans and individuals with disabilities. Women, racial and ethnic minorities, individuals with disabilities, and veterans are encouraged to apply. Click for information on EEO is the Law.

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