Job Description

This posting has been extended. Those that have already applied need not reapply.

PLEASE NOTE: All applications must contain complete job histories, which includes job title, dates of employment, name of employer, supervisor's name and phone number and a description of duties performed. If this information is not submitted, your application may be rejected because it is incomplete. Resumes do not take the place of this required information.

SUBMITTED THROUGH WORK IN TEXAS: Work In Texas (WIT) applicants must complete the supplemental questions to be considered for the posting. In order to complete the supplemental questions please go to CAPPS Recruit to register or login and access your profile. Go to CAPPS Recruit to Sign In https://capps.taleo.net/careersection/ex/jobsearch.ftl?lang=en

GENERAL DESCRIPTION: Perform routine (journey-level) technical accounting and clerical support work related to revenue items received in cash or cash instrument form. Work includes routine and repetitious clerical work related to receipt, processing, and distribution of incoming mail. Work involves performing detailed assignments in recording, classifying, examining, and verifying financial records, documents and reports. Work under moderate supervision, with limited latitude for the use of initiative and independent judgment.

The following Military Occupational Specialty codes are generally applicable to this position. Applicants must fully complete the summary of experience to determine if minimum qualifications are met.

https://hr.sao.texas.gov/Compensation/MilitaryCrosswalk/MOSC_AccountingAuditingandFinance.pdf

ESSENTIAL DUTIES:

1. Classify, code, post, and balance financial accounting documents and records. Includes assigning Master Index Code numbers, with correct budget combination, fund account numbers, PCA, project, chart field, transaction codes, and accounting rules for deposits, and financial calculations. Receive, document, and assign to documents.

2. Compile statistical, financial, accounting, or auditing reports and tables pertaining to cash receipts, expenditures, accounts payable and receivable, and profits and losses.

3. Open, sort, and process incoming mail and supporting documentation. Examine money instruments received for completeness and accuracy, and return when inaccurate or incomplete. Calculate and record total dollar amounts, total number of items received and records totals in a Mail Log for utilization in system balancing. Perform necessary corrections and/or reconcile discrepancies as needed to ensure completeness and accuracy of item.

4. Organize, process, and verify assigned batches. Calculate and record total dollar amounts, total number of items contained in each batch and record the beginning and ending register numbers of each batch in a Batch Log for utilization in system balancing. Verify accuracy of item registry in each assigned batch, perform necessary corrections and/or reconcile discrepancies as needed to ensure completeness and accuracy of item registration. Separate and/or route forms to supervisor for additional processing.

5. Process and print identifying sequential numbers on all non-cash documents associated with each revenue item in the assigned batches, and verify accuracy of previously determined currency total for each batch.

6. Research, analyze, and coordinate payment discrepancies. Audit batched revenue items in accordance with established procedures with accountability for cash and cash instruments handled.

7. Respond to inquiries from Department personnel and the general public regarding Central Cash Receiving procedures, documentation, and related information. Perform data inquiries and retrievals as necessary to answer inquiries regarding returned checks, payment and collection processes. Coordinate with appropriate divisions or services to remove holds on documents/services, alarms or other sanctions imposed upon customers.

8. Attend work regularly and observe approved work hours in accordance with agency leave and attendance policies.

9. Perform other duties as assigned.



Qualifications:

GENERAL QUALIFICATIONS and REQUIREMENTS:

Education - High school diploma or equivalent is required. Supplemental college course work in accounting and/or knowledge of generally accepted accounting principles and procedures affecting the maintenance of accounting records and automated accounting systems a plus.

Experience - Minimum of one (1) year experience performing complex clerical activities or handling cash instruments. Accounting and/or bookkeeping experience a plus. Proficiency with 10-key calculator, data entry, computers, and common software, e.g. word processing, spreadsheets, databases required; State Accounting System/USAS experience a plus.

Substitution Note: Additional work experience of the type described or other related education may be substituted for one another on a year-for-year basis.

Licensure and/or Certification - Must possess a valid driver license from state of residence.

Regulatory knowledge - Working knowledge of, or the ability to rapidly assimilate information related to TXDPS, State and Federal regulations, legislation, guidelines, policies and procedures.

Interpersonal Skills - Must demonstrate an ability to exercise poise, tact, diplomacy and an ability to establish and maintain positive, working/professional relationships with internal/external customers.

Organizational and Prioritization Skills - Must be organized, flexible, and able to effectively prioritize in a multi-demand and constantly changing environment; able to meet multiple and sometimes conflicting deadlines without sacrificing accuracy, timeliness or professionalism.

Presentation/Communication Skills - Must be able to construct and deliver clear, concise, and professional presentations to a variety of audiences and/or individuals.

Research and Comprehension - Must demonstrate ability to quickly and efficiently access relevant information, and be able to utilize and/or present research and conclusions in a clear and concise manner.

Analytical Reasoning/Attention to Detail - Must demonstrate an ability to examine data/information, discern variations/similarities, and be able identify trends, relationships and causal factors, as well as grasp issues, draw accurate conclusions, and solve problems. Ability to scrutinize money instruments, e.g. personal checks, cashier checks, money orders, for obvious errors; detect and resolve other error conditions; and review own work for accuracy. Ability to consistently perform extremely accurate detailed numerical and arithmetical work, and prepare financial and accounting records.

Technology (computers/hardware/software/operating systems) - Must possess appropriate levels of proficiency with utilized software and systems and be able to learn new software/systems.

Confidentiality and Protected Information - Must demonstrate an ability to responsibly handle sensitive and confidential information and situations, and adhere to applicable laws/statutes/policies related to access, maintenance and dissemination of information.

PHYSICAL and/or ENVIRONMENTAL DEMANDS:

The physical and environmental demands described here are representative of those encountered and/or necessary for the employee to successfully perform the essential functions of this job; reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Environment: Office;
• Ambulatory skills, e.g. stand, walk, sit, stoop, bend, crouch;
• Hand-eye coordination and arm/hand/finger dexterity;
• Ability to speak, hear, and exercise visual acuity;
• Ability to transfer weights of twenty (20) pounds anticipated for this position;
• Ability to stand for extended periods of time anticipated for this position (up to 8 hours)
• Driving requirements: None.

State of Texas Benefits and Retirement Information: https://www.ers.texas.gov/

A DPS employee who is selected for a position in the same salary group and state title as their current position will be transferred with no salary change.

A DPS employee who is selected for a position in their current salary group with a new state title may receive an increase of no more than 3.4% over their current salary regardless of posted salary.

Salary is contingent upon qualifications and is subject to salary administration and budgetary restrictions.

DUE TO THE HIGH VOLUME OF APPLICATIONS WE DO NOT ACCEPT TELEPHONE CALLS. ONLY CANDIDATES SELECTED FOR INTERVIEW WILL BE CONTACTED.

State of Texas retirees may be rehired for full-time, non-commissioned positions only under very specific circumstances.