EA III Support

McLean, Virginia

Employer: Crimson Phoenix
Industry: Contract
Salary: Competitive
Job type: Full-Time
As an Executive Administrative Support, you will be responsible for serving as primary Point of Contact (POC) for the office and providing administrative support to 1-2 designated SEs by performing a variety of complex and routine administrative duties in compliance with written and oral guidance and policies in support of the mission!

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What You Will Be Doing :
  • Interacting with high-ranking officials within the agency and throughout the IC, the Congress, the White House, and the private sector.
  • Preparing, contributing, and/or providing substantive review of an extensive volume of written and oral materials.
  • Performing multiple critical and time-sensitive tasks simultaneously.
  • Coordinating with component divisions to assure alignment with key component priorities within ODNI and the IC.
  • Coordinating with component staff the development of read-ahead materials and briefing books to prepare senior executives for meetings, conferences, and other public events.
  • Planning, developing, and providing substantive briefings, presentations, reports, and other materials to inform senior leadership and other stakeholders on topics of interest.
  • Vetting incoming correspondence, summarizing/highlighting key issues or topics, and following up to ensure proper and timely response.
  • Maintaining a schedule of appointments that involves determining the importance of issues for each meeting and following protocol procedures for contacting principals.
  • Assisting with timekeeping and updating HR systems by serving as element Timekeeper.
  • Preparing regular (e.g., weekly) status reports to keep the SE apprised of important issues.
  • Preparing meeting agendas, recording meeting minutes, noting those actions that require follow-up, and disseminating to element staff, attendees/participants, and other recipients for awareness and/or action.
  • Tracking incoming tasks actions and updating element task action tracking systems.
  • Arranging domestic and foreign travel, composing travel cables, and assisting with processing travel vouchers.
  • Assisting in coordinating project/events, including planning and coordinating multiple presentations, disseminating information, and organizing team events.
  • Preparing to host visitors, coordinating parking, passing security clearances, and escorting uncleared visitors.
  • Updating and maintaining records, files, and other documents/materials (electronic or in hard copy).


Required Skills:

Must Have :
  • MUST HAVE a Current and Active Top Secret SCI with Polygraph, as the customer is NOT sponsoring clearances.
  • Bachelor's degree in business or administrative-related field and a minimum of six years of relevant experience as an administrative professional.
  • Minimum two years of experience working within the IC performing the Contractor Performance Requirements.
  • Knowledge of the IC and other government agencies.
  • Excellent oral and written communication skills and demonstrated experience in writing/editing correspondence and briefings for senior executives.
  • Demonstrated ability to manage the workflow of multiple critical issues within a continuously adapting schedule.
  • Expert proficiency with Microsoft Office products (Word, Excel, PowerPoint, Publisher, Outlook).
  • Demonstrated excellence in diplomatic, organizational, time management, critical thinking, and interpersonal skills.


Desired Skills:

Nice to Have :
  • Demonstrated ability to develop a professional network across organizational boundaries and at all levels.
  • Ten years of progressively senior administrative expertise working directly for management at the CEO, SIS/SES/SNIS, VP level.
Created: 2024-10-05
Reference: 12561
Country: United States
State: Virginia
City: McLean

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