Employment Services Specialist

Job Responsibilities

If your goal is to build a career that makes a difference, consider joining the dedicated people of the South Carolina Department of Juvenile Justice (DJJ) .

It is the mission of the South Carolina Department of Juvenile Justice (DJJ) to impact and transform young lives, strengthen families, and support safer communities through targeted prevention and rehabilitation.

Job Purpose:

Under general supervision, the Employment Services Specialist will receive, review, and complete the sourcing of all human resources documents. The Employment Services Specialist will also assist in various human resource services activities related to recruitment & retention, new hire onboarding, and entering data in HR systems.

Job Duties:
Assists with the management of the NEOGOV online recruiting system in posting, screening, and referring qualified candidates to the hiring manager through the employment center portal.

Closes vacancy announcements when the position has been filled in NEOGOV.

Ensures the accuracy of the vacancy data in NEOGOV.

Ensures the proper steps are followed when moving the applicants through the workflow.

Follows up with managers regarding referred candidates and verifies all documents regarding a recommendation for hire.

Processes all HR paperwork for new hires. Responds to managers' inquiries within 48 hours.

Coordinates and maintains all reports and logs associated with Employment Services regarding candidates and requisition status. Prepares new hire folders and confirms their accuracy before being archived at Central Records.

Provides the recruiter (the hiring manager) with viable candidates by obtaining, reviewing, and verifying potential applicants' applications from recruiting events and serving as the initial point of contact for new applicants.

Ensures all supplemental questions, state minimum requirements, and posting discrepancies are resolved before posting the position.

Ensures the proper steps are followed when moving the applicants through the workflow.

Follows up with managers regarding referred candidates and verifies all documents about a recommendation for hire.

Processes all HR onboarding documents for new hires.

Responds to managers' inquiries within 48 hours.

Coordinates and maintains all reports and logs associated with Employment Services regarding candidates and requisition status in NEOGOV and SharePoint tracking system.

Prepares new hire folders and confirms both accuracies before being archived at Central Records.

Partners with hiring managers regarding NEOGOV inquiries/updates and training.

Answers and resolves employment and employee issues as related to Employment Services.

Performs other human resource services-related duties as requested or required.

Minimum and Additional Requirements

State Requirements:
A high school diploma and administrative experience.

A bachelor's degree may be substituted for the required work experience.
Additional Requirements:
Must know laws, regulations, policies, and procedures relevant to the area of employment.

Ability to exercise judgment and discretion.

Ability to establish and maintain effective working relationships.

Ability to interpret and apply laws, regulations, policies, and procedures.

Ability to communicate effectively.

Ability to learn the agency's organizational structure, mission, and programs.

Strong skills in MS Word, Excel, PowerPoint, and HR tracking systems (SCEIS/SAP) .

Ability to present a professional and positive attitude toward the public and agency employees.

Ability to maintain confidentiality.

Familiar with regulations, policies, and procedures relevant to employment.
Annually scheduled reviews.

This position performs job duties relating to the custody, control, transportation, or recapture of youths within the Department of Juvenile Justice's jurisdiction. The employee may have direct and indirect contact with youths within the Department of Juvenile Justice's jurisdiction.

Preferred Qualifications

Agency Preferred Requirements:
An associate's degree and a combination of two (2) years to four (4) years of administrative, clerical, or human resources experience.

Additional Comments

The South Carolina Department of Juvenile Justice offers an exceptional benefits package for FTE positions that includes:

• Public Service Loan Forgiveness Program
• Employee Assistance Program (EAP)
• Health, dental, and life insurance
• 15 days annual (vacation) leave per year
• 15 days of sick leave per year
• 13 paid holidays
• State retirement plans and deferred compensation programs
• Discount Programs such as TicketatWork and WeSave

Applications are incomplete if you fail to answer all supplemental questions, education, and work history. Incomplete applications are not referred to hiring managers. Applications are accepted until 5:00 p.m. on the stated closing date.

If selected for a position requiring a degree, you will be asked to provide a certified transcript. Prior to an offer of employment, a background investigation will be conducted that may include but is not limited to, criminal records, driver's license, and child abuse registry. Additionally, a medical examination and drug testing may be required. Please explain any gaps in employment. A resume may be attached to your application but not substituted for completing the work history section of the application.

Benefits for State Employees

The state of South Carolina offers eligible employees generous benefits, including health and dental insurance; retirement and savings plan options; and paid vacation and sick leave. Plus, work-life balance programs such as telecommuting and flexible work schedules are available to employees of some state agencies.

Insurance Benefits
Eligible employees may enroll in health insurance , which includes prescription coverage and wellness benefits. Other available insurance benefits include dental, vision, term life insurance, long term disability and flexible spending accounts for health and child care expenses.

Retirement Benefits
State employees are also offered retirement plan options , including defined benefit and defined contribution plans. Additionally, eligible employees may elect to participate in the South Carolina Deferred Compensation Program , which is a voluntary, supplemental retirement savings plan offering 401(k) and 457 plan options.

Workplace Benefits
State employees may also be eligible for other benefits , including tuition assistance; holiday, annual and sick leave; and discounts on purchases, travel and more.

Note: The benefits above are available to most state employees, with the exception of those in temporary positions. Employees in temporary grant and time-limited positions may be eligible for all, some or none of these benefits as benefits are associated with each position type. For these positions, contact the hiring agency to determine what benefits may be available.

01

Do you have a high school diploma and administrative experience?

• Yes
• No

02

Do you have associate's degree?

• Yes
• No

03

Do you have experience utilizing the NEOGOV platform?

• Yes
• No

04

Do you have experience with the South Carolina Enterprise Information System (SCEIS) or SAP Software?

• Yes
• No

05

If you answered yes to question 4, please describe your experience and include your years of experience in SCEIS. If you do not have any experience, enter N/A.

06

Are you proficient in the Microsoft Office Suite products (Excel, WORD, and Powerpoint)?

• Yes
• No

07

Explain your administrative or clerical experience as it relates to human resources services.

08

Do you have experience with utilizing recruitment platforms? if yes, please list.

09

I understand that SCDJJ will not hire or promote anyone who may have contact with residents, and shall not enlist the services of any contractor who may have contact with residents who has engaged in sexual abuse in a prison, jail, lockup, community confinement facility juvenile facility, or other institution (as defined in 42 U.S.C. 1997); has been convicted of engaging in sexual activity in the community facilitated by force, overt or implied threats of force, or coercion, or if the victim did not consent or was unable to consent or refuse; or has been civilly or administratively adjudicated to have engaged in the activity described above.

• Yes
• No

10

The South Carolina Department of Juvenile Justice is an equal-opportunity employer. DJJ does not discriminate in hiring, promotions, discharge, pay, fringe benefits, job training, classification, referral, or any other aspects of employment based on race, color, religion, sex, disability, or national origin. For any acts you feel are violating, please get in touch with the Office of Human Resources, 220 Executive Center Drive, Columbia, SC (803) 896-5600. The South Carolina Department of Juvenile Justice's School District also does not discriminate in any programs or activities based on race, color, national origin, sex, disability, or age. The following offices have been designated to handle inquiries regarding the school district's nondiscrimination policies: Title IX - Inspector General's Office - 220 Executive Center Drive, Columbia, SC 29210-5427 - Ph: 803-896-9595; Special Education Office, 220 Executive Center Drive, Columbia, SC I have read and fully understand DJJ's position concerning the law.

• Yes
• No

11

How did you hear about this position?

• SC Government Website (careers.sc.gov)
• Career Fair
• SC Works
• Indeed.com
• DJJ Employee
• Other

12

If you answered "DJJ Employee" to the previous question please list employee's name.

13

Do you have a valid SC driver's license?

• Yes
• No

14

Are you at least 21 years old?

• Yes
• No

Required Question

Agency

State of South Carolina

Agency

Department of Juvenile Justice

Address

P O Box 21069
4900 Broad River Road, Building 2007
Columbia, South Carolina, 29221-1069

Phone

803-896-9440

The language used in this document does not create an employment contract between the employee and the agency. This document does not create any contractual rights or entitlements. The agency reserves the right to revise the content of this document, in whole or in part. No promises or assurances, whether written or oral, which are contrary to or inconsistent with the terms of this paragraph create any contract of employment.