ESS Substitute Office Aide in Jefferson County School District

*Text JCS to 225-592-1700 if you are interested in opportunities in Jefferson County Schools, AL

ESS Substitute Office Aide

An ESS substitute office aide provides administrative and other support to ensure the effective and efficient operation of the office or department and promotes a safe and orderly environment for students. Substitute clerical personnel are also known as secretaries, clerks, administrative assistants, and receptionists.

Responsibilities

• Perform office routines, including answering the phones and intercom system, taking and conveying messages, and distributing mail
• Greet, assist, and direct students and visitors who come into the office
• Assist in planning school events and activities
• Maintain documents, files, and records; ensure absolute confidentiality of information
• Type, prepare, distribute, file, and/or mail various correspondence.
• Demonstrates support for the school system, its vision, goals, and priorities.
• Provides administrative support to the secretary, bookkeeper, receptionist, principal, director, or other school district personnel as needed.
• Types and enters data, organizes and retrieves files, prepares and submits reports, handles correspondence as assigned, and performs various clerical functions.
• Operates word processing software, data entry software, and officer computer applications.
• Assists school personnel/district personnel/administrators as needed with preparation for meetings, projects, visiting groups, delegations, or conferences.
• Communicates by email or electronic messaging as needed.
• Uses effective interpersonal skills, with an emphasis on communication and collaboration with a wide variety of people and groups.
• Prioritizes tasks and performs assignments as directed with accuracy, attention to detail, and within established time frames.
• Models and maintains high ethical standards.
• Participates in training programs offered to increase skill and proficiency related to assignment.
• Maintains confidentiality regarding school/workplace matters in accordance with state and federal law.
• Demonstrates initiative in identifying opportunities for improvement in areas of responsibility.
• Responds to inquiries and requests in a timely and positive manner.
• Properly uses and cares for equipment and material resources of the schools system.
• Adheres to and implements school system rules, administrative procedures, local Board policies, and state, federal, and local laws.
• Reports to work in a punctual manner and attends work regularly.
• Reports absences and takes leave in accordance with Board policies and procedures.
• Demonstrates initiative, resourcefulness, and discretion in solving problems.
• Understands how to access needed data and resources required to maintain efficient office functioning, solve problems, and respond to requests for information and assistance.
• Promotes public and community support for the school and school system by performing job duties and interacting with students, parents, staff, and the public courteously and proactively.
• Assumes direct responsibility for execution of basic office support functions in the absence of other office staff and discharges multiple functions in a compressed time frame ("multi­ tasking").
• Performs other job-related duties as assigned by Supervisor(s).

Qualifications

• Minimum of a high school diploma or GED
• State/FBI Criminal History Clearance
• Successful work experience in a comparable position.
• Ability to meet the suitability criteria for employment and/or certification/licensure under the Alabama Child Protection Act of 1999 and Act No. 2002-457.
• Broad knowledge of basic office procedures and functions, including electronic and manual filing, record keeping, purchasing and bookkeeping, word processing, and required reporting.
• Proficiency in oral and written communication skills.
• Ability to use technology to communicate, to manage data, and to produce/submit required reports, correspondence, and/or school information.
• Physical strength, mobility, dexterity, stamina, and acuity to perform job responsibilities.
• Such alternatives to the above qualifications as the Board may require.

About ESS

As leaders in the education staffing space since 2000, ESS specializes in placing qualified staff in daily, long-term, and permanent K-12 school district positions including substitute teachers, paraprofessionals, and other school support staff. Over the last 23 years, we have innovated education staffing to provide dynamic solutions to school districts and professional opportunities to passionate educators. Our team serves over 5 million students with a pool of 92,000 substitute and permanent employees throughout 34 states. Internally, the ESS team is comprised of 650 individuals with a passion for education working together to ensure our 900 partner districts experience valuable education every day.

We provide our employees with the ability to work in school districts across the country in addition to benefits, comprehensive training, flexible work schedules, and professional development.

ESS Diversity Statement

ESS continuously works to create an environment where all its employees - regardless of race, ethnicity, religion, gender, sexuality, age or abilities - can work to the fullest of their potential in a fair and welcoming space. Believing that a diverse company is more innovative and successful, we have embraced diversity to ensure that we are empowered to make sure that “Every day counts” for our employees, the students, and the schools we serve nationwide.

ESS is an Equal Opportunity Employer (EOE). Qualified applicants are considered for employment without regard to age, race, color, religion, sex, national origin, sexual orientation, disability, or veteran status.

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