Event Coordinator - Houston, TX

Company Overview

Empower is a visionary healthcare company committed to providing quality, affordable medication to millions of patients across the nation. We hold the distinguished position of being the largest 503A compounding pharmacy and FDA-registered 503B outsourcing facility in the country serving the functional medicine markets.

What sets us apart is our relentless focus on three core values: People, Quality and Service. Our dedicated team of professionals collaboratively works to break new ground in the fields of manufacturing, distribution and quality control, providing a uniquely integrated approach to healthcare. Leveraging our vertical integration of the pharmaceutical supply chain, state-of-the-art technology, and a commitment to excellence, we are constantly pushing the boundaries of what is possible in medication accessibility and affordability.

You're not just starting a job; you're joining a mission. We believe in empowering our team to innovate, grow, and drive real change in the healthcare industry. If you're a forward-thinker who thrives in a fast-paced, transformative environment, Empower is the place for you. Here, you'll be encouraged to share your ideas, expand your skill set, and contribute to projects that genuinely make a difference. We prioritize the well-being of our team members, and we offer a supportive and engaging workplace where your contributions are not just recognized but celebrated.

Let's revolutionize healthcare, together. Join us and be a part of something extraordinary.

Position Summary

As an Event Coordinator at Empower, you will play a pivotal role in ensuring the seamless execution of trade shows, webinars, and internal events, where every detail counts. You will be the linchpin in creating memorable experiences that showcase our commitment to excellence and our dedication to health and wellness.

In this dynamic position, you will coordinate end-to-end logistics, managing everything from exhibit space and travel arrangements to onsite services and shipping. Your expertise will ensure that every event runs smoothly, from setup to breakdown, leaving a positive, lasting impression on participants. As the primary point of contact for all event-related inquiries, you will build and maintain strong relationships with clients, vendors, and stakeholders, fostering an environment of collaboration and success.

At Empower, your creativity and problem-solving skills will be valued as you develop innovative solutions to meet client objectives within budget. Additionally, you will work closely with the marketing team to create compelling promotional materials, enhancing the visibility and reach of our events.

If you are passionate about making a difference in the health and wellness industry and are excited about the opportunity to contribute to Empower's vision of expanding access to quality, affordable medication, we encourage you to apply. Join us in our mission to help people live healthier, happier lives. Apply today and become a vital part of the Empower team!

Duties and Responsibilities

• Coordinates end-to-end logistics for multiple trade shows simultaneously, including exhibit space, travel, hotel accommodations, onsite services, and shipping.
• Serves as the primary point of contact for all trade shows, webinars, internal events, and related inquiries.
• Develops and maintains strong relationships with external clients, vendors, and other key stakeholders.
• Creates detailed timelines and checklists to ensure all deadlines are met and no details are overlooked.
• Oversees onsite set-up and break-down, ensuring smooth operations and engaged participants.
• Collects post-event feedback and compiles reports documenting successes and areas for improvement.
• Assists with the development of persuasive proposals and the negotiation of favorable terms to secure sponsorships and exhibitors.
• Works with the marketing team to develop promotional materials, such as website content, e-blasts, and social media posts.
• Understands client objectives and develops creative solutions to achieve them within budget.
• Stays up to date on industry trends and best practices to ensure all marketing events are cutting-edge and meet the latest standards.
• Maintains accurate records of expenses and invoices for accounting department.
• Performs other duties as assigned.

To perform this job successfully, an individual must be able to perform each essential function satisfactorily. The requirements listed above are representative of the knowledge, skill, and/or ability required. Reasonable accommodation may be made to enable qualified individuals with disabilities to perform the essential functions.

While performing the responsibilities of the job, the employee is required to talk and hear. The employee is often required to remain in a stationary position for a significant amount of the workday and frequently use their hands and fingers to handle or feel in order to access, input, and retrieve information from the computer and other office productivity devices. The employee is regularly required to move about the office and around the corporate campus. The employee is regularly required to stand, walk, reach with arms and hands, climb or balance, and to stoop, kneel, crouch or crawl. Vision abilities required by this job include close vision. Employee must be able to lift up to 20 pounds.

Knowledge and Skills

• Proficiency with trade show return on investment and marketing analytics tools used to assess the effectiveness of trade show marketing strategies.
• A creative mindset and the ability to think outside the box to create unique trade show experiences.
• Proven track record of working well under pressure and meeting deadlines.
• Flexibility to travel to trade shows as needed.
• Knowledge of marketing principles, including brand management, market research, digital marketing, and campaign management.
• Understanding of various marketing channels and techniques, including online and offline marketing.
• Proficient in Microsoft Office Skills-Excel, Word, PowerPoint, Outlook.
• Proactive and result-oriented mindset, with the ability to adapt to changing market dynamics and drive innovation.

Key Competencies

• Customer Focus: Ability to build strong customer relationships and deliver customer centric solutions.
• Optimizes Work Processes: Know the most effective and efficient processes to get things done, with a focus on continuous improvement.
• Collaborates: Builds partnerships and works collaboratively with others to meet shared objectives.
• Resourcefulness: Secures and deploys resources effectively and efficiently.
• Manages Complexity: Makes sense of complex, high quality, and sometimes contradictory information to effectively solve problems.
• Ensures Accountability: Holds self and others accountable to meet commitments and objectives.
• Situational Adaptability: Adapts approach and demeanor in real time to match shifting demands of different situations.
• Communicates Effectively: Develops and delivers multi-mode communications that convey a clear understanding of the unique needs of different audiences.

Experience and Qualifications

• Bachelor's degree in marketing, communications, sales, or related field, required.
• 1-2- years of experience coordinating trade shows or similar events, required.

Employee Benefits, Health, and Wellness

• No-Cost Medication: Get your prescribed compounded medications at no cost, ensuring your health without the financial burden.
• Onsite Health & Wellness - IV Therapy Drips: Rejuvenate with complimentary onsite IV Therapy drips, enhancing your well-being and energy levels.
• Comprehensive Medical, Dental, and Vision Options: Choose from three medical plans tailored to your needs, plus options for dental and vision coverage for you and your family.
• Telehealth visits: Access board-certified Doctors anytime, anywhere for you and your family.
• Paid & Volunteer Time Off: Enjoy paid time off for personal pursuits and contribute to causes you care about with volunteer time off.
• Paid Holidays (8 scheduled; 2 floating): Celebrate with eight scheduled holidays and two floating holidays, giving you flexibility and time for personal traditions.
• Life & AD&D Coverage: Secure your and your family's financial future with life and accidental death and dismemberment (AD&D) insurance.
• FSA (Flexible Spending Account): Manage healthcare expenses smartly with pre-tax dollars in a Flexible Spending Account (FSA).
• 401K Dollar-for-Dollar Up to 4%: Invest in your future with our 401K plan, featuring a dollar-for-dollar match up to 4%.
• Company Paid Long-Term Disability: Provided at no cost, which replaces 60% of your income if you become disabled for a long period of time.
• Flexible Schedules: Balance work and life seamlessly with our flexible scheduling options.
• Rewards & Recognition Program: Your hard work doesn't go unnoticed - enjoy rewards and recognition beyond your paycheck.

Additional Voluntary Benefits

• Accident Insurance: Pays a lump sum benefit to help cover expenses following an accidental injury.
• Hospital Indemnity Insurance: Enhance your peace of mind with supplemental hospital insurance for unexpected stays.
• Critical Illness: Protect your finances from the expenses of a serious health issue.
• Short-Term Disability: Protect your income during illness or injury with short-term disability coverage.
• Supplemental Life & AD&D: Add an extra layer of financial protection for you and your loved ones with supplemental life and AD&D coverage.
• Legal Services: Access professional legal assistance to address concerns confidently.
• Identity Theft Protection: Safeguard your identity and finances with our identity theft protection benefit.
• Pet Insurance: Care for your furry family members with our pet insurance coverage.
• Employee Assistance Program: Confidential counseling and support services for a holistic approach to your well-being.