Event Marketing/ Part Time

Hershey, Pennsylvania

Employer: System One Holdings, LLC
Industry: 
Salary: Competitive
Job type: Part-Time
System One is hiring a Part time Event/Marketing Specialist for our client in Hershey, PA. This is a 3-6 month temporary assignment, 24 hours per week (3 full days). Great opportunity for a Marketing student looking for summer employment.

Part time Event/Marketing duties
  • Coordinate professional gatherings and celebrations, talent and admissions recruitment events, community events, and other in-person or virtual events
  • Provide operating and administrative support for the Marketing and Communications Department by updating and managing the project management system to ensure that tasks, assignments and timelines within the department are met, assisting with vendor contracts, and reviewing financial system to ensure POs and payments are processed. Serve as support and liaison for external marketing agencies and vendors in the absence of the Marketing Manager
  • Create and maintain a calendar of all hosted, sponsored, and attended events
  • Serve as point person for hosted or attended events for guests, staff, and vendors to ensure smooth execution, payments, coordination, and timelines are successfully met
  • Work collaboratively with internal and external stakeholders to manage the overall guest experience, including guest list management, venue selection, entertainment, food and beverage selections, event content and logistics
  • Collaborate with the Marketing & Communications team to ensure event-associated marketing plan (including but not limited to: social media posts, event promotion) and materials (including but not limited to: event invitations-print or virtual, webpages, presentations, programs, signage) are developed
  • Capturing event feedback and metrics to inform future event plans
  • Build replicable processes and materials that continuously improve workflows
  • determine appropriate attendees for events and track event RSVPs including responding to questions, RSVPs, and inquiries
  • Assist in strategizing a communication and marketing plan to promote events and increase and grow attendees
  • Manage event budget, vendor selection, establish and negotiate and create contracts, and ensure payments follow internally processes
  • Responsible for responding to social media comments/messages in a timely manner, including weekends and evenings when on duty as part of the team's monitoring rotation schedule.

Part time/ Event Marketing requirements:
  • Associates' Degree or equivalent in Marketing, Hospitality, Public Relations, or related field required (Bachelor's preferred)
  • 1-3 years of versatile event planning experience
  • Responsible, enthusiastic, and care about working in a mission-focused organization
  • Exceptional time management, project management, attention to detail, organizational, and creative skills
  • Exceptional interpersonal and communication skills - written, verbal, and platform
  • Experience using webinar platforms like Zoom Webinars
  • Experience with MailChimp, or similar email platform
  • Proficiency in using technology including MS Office Suite (Outlook, Word, Excel, and PowerPoint)
  • Passional about education and is an advocate for helping young children
  • Ability to work in a fast-paced environment with changing priorities
  • Ability to work nights and weekends, if needed
  • Takes initiative, actively identifies problems and implements solutions, and seeks strategic opportunities that advance organizational goals
  • Comfortable researching, gathering, and analyzing data and information for leadership
  • Ability to work well across functions and departments to forge strong cross-disciplinary relationships
#M1
Created: 2024-05-07
Reference: 319621
Country: United States
State: Pennsylvania
City: Hershey

Similar jobs: