Events Coordinator

How to Apply

A cover letter is required for consideration for this position and should be attached as the first page of your resume. The cover letter should address your specific interest in the position and outline skills and experience that directly relate to this position.

What You'll Do

Support EEB Seminars and community-building events through the following

• Serve on the Seminar and Events/Retreat committees
• Arrange logistics for invited speakers and create itineraries for visitors
• Create and distribute promotional materials and announcements about events
• Manage budget and execute honorarium payments and expense reimbursements
• Arrange all catering and on-site setup (must be on-site for events)
• Facilitate technology requirements as needed for the room and speakers
• Create and document processes, templates, and briefs for events to generate efficiencies in future planning
• Bring new ideas to help build a sense of community across the department (undergrad, graduate students, faculty, postdocs, and staff). This may come in the form of new events or additions to existing events.
• Other duties as needed

Undergraduate Internship Coordination

• Manage the advertising to and recruiting of mentors and potential students
• Coordinate applications and student/mentor pairing
• Facilitate the HR processes and related documentation for interns
• Create and execute programming during the summer internship period
• Other duties as needed

Mission Statement

The mission of the University of Michigan is to serve the people of Michigan and the world through preeminence in creating, communicating, preserving and applying knowledge, art, and academic values, and in developing leaders and citizens who will challenge the present and enrich the future.

Who We Are

Ecology and Evolutionary Biology is an engaged and diverse community committed to excellence through research and teaching about the causes and consequences of biodiversity. Ecology and evolution are central to essential issues facing our planet today, such as global climate change, sustainable agriculture, infectious diseases, conservation, biodiversity loss, and much more.
We are home to some 50 faculty, 35 administrative and lab staff, 300 undergraduate majors, 85 graduate students, and 30 postdocs. We seek to educate the next generation of scientists who will go forth to make the world a better place. We welcome all who are curious about EEB, and we strive to create an environment that is accessible and supportive to all.

Skills You Have

Reporting to the Chief Administrator, we are seeking a part-time Events Coordinator, who will help to execute the EEB seminar series and other community-building events throughout the year.
Additionally, this role will assume a leadership position over the newly created (and growing) EEB Internship Program by coordinating all of the operational processes and creating an interesting and robust programming agenda for the interns. The Events Coordinator is someone who is passionate about creating well-run, fun and on-brand events for large groups of people. You know that great community events will have a positive impact on the climate of the department and will take pride in making that happen.

Required Qualifications*

Bachelor's degree. A minimum of three years of work experience in event planning or project management. Outstanding writing and editing skills. Experience with events and graphic design. Expert with Zoom and other virtual meeting platforms and tools. Demonstrated ability to set and balance multiple priorities. Routinely transports event equipment and supplies weighing up to 25 lbs

Desired Qualifications*

Experience with the University of Michigan policies and procedures, a plus. Customer service, bringing event best practices forward, quality, and a collaborative approach to work.
Collaborative mindset and a team player who builds and maintains good working relationships with speakers, visitors, vendors, university and college colleagues, and service units.

Modes of Work

Positions that are eligible for hybrid or mobile/remote work mode are at the discretion of the hiring department. Work agreements are reviewed annually at a minimum and are subject to change at any time, and for any reason, throughout the course of employment. Learn more about the work modes .

Additional Information

This position will have a hybrid working arrangement with the expectation that the Events Coordinator is on-site for the weekly Thursday seminars and other large events. Remote work can be arranged for non-event days, with a commitment to a total of 20 hours per week.

The posted salary for this position is based on a 100% effort. For a 50% effort role, the expected salary range would be $23,000 to $28,000.

As one of the world's great liberal arts colleges, LSA pushes the boundaries of what is understood about the human experience and the natural world, and we foster the next generation of rigorous and empathetic thinkers, creators, and contributors to the state of Michigan, the nation, and the world.

To learn more about diversity, equity, and inclusion in LSA, please visit lsa.umich.edu/lsa/dei .

To learn more about LSA's Mission, Vision and Values, please visit lsa.umich.edu/strategicvision .

Background Screening

The University of Michigan conducts background checks on all job candidates upon acceptance of a contingent offer and may use a third party administrator to conduct background checks. Background checks are performed in compliance with the Fair Credit Reporting Act.

Application Deadline

Job openings are posted for a minimum of seven calendar days. The review and selection process may begin as early as the eighth day after posting. This opening may be removed from posting boards and filled anytime after the minimum posting period has ended.

U-M EEO/AA Statement

The University of Michigan is an equal opportunity/affirmative action employer.

Job Detail

Job Opening ID

253562

Working Title

Events Coordinator

Job Title

Admin Coord/Project Coord

Work Location

Ann Arbor Campus

Ann Arbor, MI

Modes of Work

Hybrid

Full/Part Time

Part-Time

Regular/Temporary

Regular

FLSA Status

Nonexempt

Organizational Group

College Of Lsa

Department

LSA Ecology & Evolutionary Bio

Posting Begin/End Date

8/23/2024 - 9/06/2024

Salary

$46,000.00 - $56,000.00

Career Interest

Administration