Achieve more with Volt

Volt is immediately hiring for an Events & Team Coordinator in Burbank, CA.

As an Events & Team Coordinator you will:

Plan, organize and manage events with internal and external partners. Including but not limited to:

? securing event space, vendors, sending executive-level invites and monitoring RSVPs,

communication with event guests, research, updating distribution lists,

collecting copy, and overseeing approvals for all event graphics, etc.

? Collaborate with peer teams to ensure seamless execution of events,

including logistics, speaker coordination, content development, and attendee

experience.

? First point of contact for all related events productions.

? Management of budget for annual events.

Team Coordination:

1. Provide comprehensive coordination and administrative services for the

team, which is comprised of a physical lab as well as a set of

related innovation project workstreams:

a. Manage and coordinate internal meetings, and external meetings with key

stakeholders such as Studio Executives and Innovation Partners, with

efficiency and tact, where required by leads.

b. Create agenda and take notes for weekly meetings,

capturing team feedback, and monitoring action items and completion

of tasks.

c. Help manage meeting organization and coordination of cadence of

Partner Meetings with the Business Development team.

2. Organize and execute purchasing via Disney's internal PO and expense

system, encompassing new hardware, lab supplies, and craft service,

including accurate and timely tracking of all ETAs for deliveries and maining

ongoing expenses and budget for recurring items.

a. Timely and efficient ordering of equipment/software related to all

initiatives.

3. Manage email account, interfacing with all levels of the company

with an 4 hour or less response time expectation, and zero unanswered

emails at the end of each business day, escalating any issues or questions to

the Snr Manager, Portfolio & Spaces as necessary.

4. Manage calendaring, including interfacing with high-level executives and

working with the senior Manager, Portfolio & Spaces for any competing priorities,

and gauging co-utilization of the site as well as communicate the daily

schedule to the team to ensure all appointments are appropriately staffed.

5. Manage team travel, and travel-related documentation and cataloging.

This is a full-time 24-month hybrid contract opportunity.

The ideal candidate will have experience in:

? Keynote, Airtable, Excel, Google Workspace, MS-Office, Adobe or photoshop

? Managing email accounts

? Managing calendaring

? Managing team travel

? Organizing and executing purchasing

? Create agenda

Come work for the Happiest Place on Earth!

Pay Rate: $32.00-$36.00/hr

*Pay range offered to a successful candidate will be based on several factors, including the candidate's education, work experience, work location, specific job duties, certifications, etc.

Qualified candidates should APPLY NOW for immediate consideration! Please hit APPLY to provide the required information, and we will be back in touch as soon as possible.

Benefits: Volt offers benefits (based on eligibility) that include the following: health, dental, vision, term life, short term disability, AD&D, 401(k), Sick time, and other types of paid leaves (as required by law), Employee Assistance Program (EAP).

Volt is an Equal Opportunity Employer and prohibits any kind of unlawful discrimination and harassment. Volt is committed to the principle of equal employment opportunity for all employees and to providing employees with a work environment free of discrimination and harassment on the basis of race, color, religion or belief, national origin, citizenship, social or ethnic origin, sex, age, physical or mental disability, veteran status, marital status, domestic partner status, sexual orientation, or any other status protected by the statutes, rules, and regulations in the locations where it operates. If you are an individual with a disability and need a reasonable accommodation to assist with your job search or application for employment, please contact us at hr_dept@volt.com. Please indicate the specifics of the assistance needed.

Volt does not discriminate against applicants based on citizenship status, immigration status, or national origin, in accordance with 8 U.S.C. § 1324b.

Job ID : 427333