Exec/Admin Assistant

You Lead the Way. We've Got Your Back.

With the right backing, people and businesses have the power to progress in incredible ways. When you join Team Amex, you become part of a global and diverse community of colleagues with an unwavering commitment to back our customers, communities and each other. Here, you'll learn and grow as we help you create a career journey that's unique and meaningful to you with benefits, programs, and flexibility that support you personally and professionally.

At American Express, you'll be recognized for your contributions, leadership, and impact-every colleague has the opportunity to share in the company's success. Together, we'll win as a team, striving to uphold our company values and powerful backing promise to provide the world's best customer experience every day. And we'll do it with the utmost integrity, and in an environment where everyone is seen, heard and feels like they belong.

Join Team Amex and let's lead the way together.

As part of our diverse tech team, you can architect, code and ship software that makes us an essential part of our customers' digital lives. Here, you can work alongside talented engineers in an open, supportive, inclusive environment where your voice is valued, and you make your own decisions on what tech to use to solve challenging problems. American Express offers a range of opportunities to work with the latest technologies and encourages you to back the broader engineering community through open source. And because we understand the importance of keeping your skills fresh and relevant, we give you dedicated time to invest in your professional development. Find your place in technology on #TeamAmex.

The Chief Technology Officer Organization's vision is to raise the bar for technical excellence, talent, strategy, and standards across Technology. It also seeks to cultivate and foster technical innovation, as well as elevate and amplify the technical heartbeat of the organization.

Executive Assistant to:

Vice President, Portfolio & Operational Excellence - Digital Workplace

Vice President, R&D - Chief Technology Organization

Description

The Executive Administrative Assistant will provide administrative support for two Vice Presidents in Technology. The position is an integral part of the team and needs to be extremely proactive in anticipating and adapting to multi-disciplinary needs.

This role requires comprehensive organizational, interpersonal, and prioritization skills in addition to strong personal integrity and discretion. They must be highly communicative and able to work well in a dynamic, fast-paced and complex environment with multiple priorities. The ideal candidate is also intellectually curious and will want to be an embedded, contributing member of the team that adds to the positive work culture.

Responsibilities will include, but are not limited to:

- Act as a point of contact for Leaders in a professional manner using discretion in answering queries in a timely manner

- Organize and proactively maintain calendars, including scheduling meetings across multiple time-zones and creating and managing distribution lists

- Help prepare for meetings as necessary by scheduling conference rooms, coordinating food, logistics, etc. as necessary - Support new joiner onboarding

- Coordinate travel including air and hotel bookings, liaising with other Amex offices for internal meetings and managing last minute changes as required

- Provide detailed itineraries for trips, including hotel arrangements, transfers, meetings scheduled, contact details, addresses etc.

- Process Ariba Buyer orders and other invoices

- Process & reconcile expenses in a timely manner using Concur

- Help report and liaise with IT helpdesk for any technical support required

- Support special ad hoc projects as assigned

Minimum Qualifications:

- Previous experience with a wide range of administrative tasks

- Excellent organizational, administrative and interpersonal skills

- Excellent calendar management skills, including the coordination of complex meetings with internal and external parties

- Skilled at planning and arranging domestic and international travel

- Strong sense of integrity with ability to handle confidential and sensitive information with discretion - Proven team player

- Strong written and verbal communication skills

- Attention to detail and timely follow-up

- Ability to prioritize multiple tasks with minimal guidance and to proactively identify and resolve issues

- Positive attitude, solution oriented demeanor, and reliable

- Proficiency in Microsoft Office, including Outlook, Word, Excel and PowerPoint

- Strong working knowledge of American Express Company processes and internal systems (e.g., myInfo, Reserve, Ariba Buyer, Concur, etc.)

Qualifications

Salary Range: $24.05 to $48.10 hourly + bonus + benefits

The above represents the expected hourly pay range for this job requisition. Ultimately, in determining your pay, we'll consider your location, experience, and other job-related factors.

We back our colleagues and their loved ones with benefits and programs that support their holistic well-being. That means we prioritize their physical, financial, and mental health through each stage of life. Benefits include:

• Competitive base salaries
• Bonus incentives
• 6% Company Match on retirement savings plan
• Free financial coaching and financial well-being support
• Comprehensive medical, dental, vision, life insurance, and disability benefits
• Flexible working model with hybrid, onsite or virtual arrangements depending on role and business need
• 20+ weeks paid parental leave for all parents, regardless of gender, offered for pregnancy, adoption or surrogacy
• Free access to global on-site wellness centers staffed with nurses and doctors (depending on location)
• Free and confidential counseling support through our Healthy Minds program
• Career development and training opportunities

For a full list of Team Amex benefits, visit our Colleague Benefits Site.

American Express is an equal opportunity employer and makes employment decisions without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, veteran status, disability status, age, or any other status protected by law.

We back our colleagues with the support they need to thrive, professionally and personally. That's why we have Amex Flex, our enterprise working model that provides greater flexibility to colleagues while ensuring we preserve the important aspects of our unique in-person culture. Depending on role and business needs, colleagues will either work onsite, in a hybrid model (combination of in-office and virtual days) or fully virtually.

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If the links do not work, please copy and paste the following URLs in a new browser window: https://www.dol.gov/agencies/ofccp/posters to access the three posters.

Employment eligibility to work with American Express in the U.S. is required as the company will not pursue visa sponsorship for these positions.