Executive Assistant Florida

Our client in the entertainment industry is seeking an Executive Assistant to join their team! The role will be responsible for the day-to-day workings of the leader(s) you support. The team is a diverse, multicultural group working in advanced technologies and science environments. It goes without saying that there will be expense reports, travel planning, phone messages and endless calendar jockeying, but this job is very much about people, about forming strong relationships with your leaders and co-workers, and about understanding how to leverage the human capital within the enterprise to help your executive(s) flourish. Every day as an Executive Support Professional is different.

• Pay $24-$25.50hr/Dep on Exp
• Lake Buena Vista FL 32830
• Hours: 8:30am to 5:30pm
• 11/18/2024- 4/17/2025 (Possibility for extension)

Responsibilities:

• Create a multi-city travel itinerary, taking into account time zones, weather delays, traffic and fatigue levels;
• Review your leaders schedule to build-in time for things like thinking, and getting to/from meetings in our sprawling campus;
• Understand the days priorities so you can be smart about how you direct phone calls;
• Schedule conference rooms, meetings and video chats;
• Be ready to throw the entire schedule out the door when an emergency comes up, then pick it up again when the dust settles;
• Draft letters and emails on behalf of your leaders;
• Act as \u001ccasual buyer\u001d of all office supplies for the department, and manage purchase orders and vendor contracts;
• Prepare regular reports and summaries -- youll have tasks that you \u001cown\u001d completely;
• Help create decks for presentation to executive management; (PowerPoint or Keynote)
• Collaborate on projects by conducting research, writing and fact-checking;
• Assist with on-boarding new employees youll be the \u001cfriendly face\u001d that newbies count on to answer all their questions, including many who are quite senior in the organization;
• Plan high-profile, complex events like product launches and offsites as well as smaller-scale gatherings such as service recognition parties

Required Qualifications:

• 4-5 Years Admin experience
• Previous Disney exp HIGHLY preferred
• Proficient with a MAC or PC Minimum 4 years administrative experience in a corporate environment
• Sharp written and verbal communication skills, including clean grammar and a robust vocabulary
• Ability to multi-task and prioritize deadlines/deliverables
• Strong proficiency with all types of computers, phones and office equipment
• Mastery of Microsoft Office programs, good skills in SAP, SharePoint and Concur
• A calm head and steady hand to deal with the unexpected
• Confidence to learn new programs when necessary
• Handle confidential, sensitive information, remembering that Disney is a publicly traded company
• Desire to truly be helpful to your leaders and co-workers, to go the extra mile without being asked, to build solid inter and intra-team relationships
• Some flexibility in your schedule we value work/life balance, but in a pinch, a bit more time is needed
• Very strong organizational skills and attention to detail
• A \u001ccan-do\u001d attitude, nothing is too large or too small
• Capable of anticipating needs and staying ahead of any hurdles/issues that arise
• A sense of urgency and accountability for the work
• A highly collaborative and positive attitude a sense of humor always helps as well

If you meet the required qualifications and are interested in this role, please apply today.

The Solomon Page Distinction

Solomon Page offers a comprehensive benefit program for hourly employees. We pride ourselves on offering medical, dental, 401(k), direct deposit and commuter benefits to our employees, including freelancers - which sets us apart in the industries we serve.

About Solomon Page

Founded in 1990, Solomon Page is a specialty niche provider of staffing and executive search solutions across a wide array of functions and industries. The success of Solomon Page reflects an organic growth strategy supported by a highly entrepreneurial culture. Acting as a strategic partner to our clients and candidates, we focus on providing customized solutions and building long-term relationships based on trust, respect, and the consistent delivery of excellent results. For more information and additional opportunities, visit: solomonpage.com and connect with us on Facebook , and LinkedIn .

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