Executive Assistant for the Chief Clinical Officer

Mission Statement

Michigan Medicine improves the health of patients, populations and communities through excellence in education, patient care, community service, research and technology development, and through leadership activities in Michigan, nationally and internationally. Our mission is guided by our Strategic Principles and has three critical components; patient care, education and research that together enhance our contribution to society.

Why Join Michigan Medicine?

Michigan Medicine is one of the largest health care complexes in the world and has been the site of many groundbreaking medical and technological advancements since the opening of the U-M Medical School in 1850. Michigan Medicine is comprised of over 30,000 employees and our vision is to attract, inspire, and develop outstanding people in medicine, sciences, and healthcare to become one of the world's most distinguished academic health systems. In some way, great or small, every person here helps to advance this world-class institution. Work at Michigan Medicine and become a victor for the greater good.

What Benefits can you Look Forward to?

• Excellent medical, dental and vision coverage effective on your very first day
• 2:1 Match on retirement savings

Responsibilities*

• Lead administrative support for the office of the CCO, under the direct supervision of the Chief Clinical Officer
• Strong understanding and knowledge of clinical operations to execute and facilitate daily clinical needs for a senior level actively practicing physician.
• This dynamic role requires an individual who always demonstrates a professional demeanor and exemplifies Michigan Medicine and Hospital ideals, with particular strengths in confidentiality and ethical response in all interactions.
• There is a considerable level of knowledge necessary to understand the attending service physician responsibilities and obligations before the administrative ones.
• The position strikes a balance between clerical and administrative excellence and the ability to act with diplomacy, tact, and ethics in a community-based healthcare setting.
• Provide a bridge for smooth communication between CCO office and all internal departments; demonstrating leadership to maintain credibility, trust and support with senior management staff.
• Liaison for the office of the CCO with faculty/ staff working within the C&W hospital such as: providers, mid-levels, nursing, medical records, referrals, medical assistants, etc.
• Research, prioritize, and follow up on incoming issues and concerns addressed to the CCO, including those of a sensitive or confidential nature.
• When applicable, determines appropriate course of action, referral, or response.
• Proactively provide complex and rigorous calendaring for the CCO. Serve as the main point of contact for senior level management across UMHS.
• Manage travel arrangements and prepare business meeting materials for the COO. Brief the CCO on all details prior to the trip; complete written and online meeting registrations.
• Encumber expenses and maintain receipts for purchases on monthly basis using M-Pathways and Universal Management System. Investigate and resolve any expense discrepancy by working with the CCO.
• Reconcile Chief Clinical Officer's P-Card, Generate and process PO, Non-PO, Requisition, Journal Entries, Travel and Hosting reports, and other University standard business document
• Compile ad hoc reports including narratives, charts, graphs, and presentations under the direction of CCO.

Required Qualifications*

• Bachelor's degree in business administration or related field or combination of Education and Experience
• At least 2 years' experience of progressively complex administrative assistant experience
• Proficiency in word processing, spreadsheets and databases
• Strong analytical, verbal, written communication and interpersonal skills
• Skilled in organization and attention to details
• Keen focus and priority on customer service
• Demonstrated ability to handle multiple items simultaneously and produce high-quality work in a timely, accurate and efficient manner.
• Experience in handling items of a confidential nature efficiently and professionally
• Ability to work in a team environment and build trust with colleagues, staff, and faculty.
• Work independently and self-initiated

Desired Qualifications*

• Knowledge of University and Department of Internal Medicine policies, procedures, and regulations

Modes of Work

Positions that are eligible for hybrid or mobile/remote work mode are at the discretion of the hiring department. Work agreements are reviewed annually at a minimum and are subject to change at any time, and for any reason, throughout the course of employment. Learn more about the work modes .

Background Screening

Michigan Medicine conducts background screening and pre-employment drug testing on job candidates upon acceptance of a contingent job offer and may use a third party administrator to conduct background screenings. Background screenings are performed in compliance with the Fair Credit Report Act. Pre-employment drug testing applies to all selected candidates, including new or additional faculty and staff appointments, as well as transfers from other U-M campuses.

Application Deadline

Job openings are posted for a minimum of seven calendar days. The review and selection process may begin as early as the eighth day after posting. This opening may be removed from posting boards and filled anytime after the minimum posting period has ended.

U-M EEO/AA Statement

The University of Michigan is an equal opportunity/affirmative action employer.

Job Detail

Job Opening ID

253655

Working Title

Executive Assistant for the Chief Clinical Officer

Job Title

Executive Assistant Sr Hlth

Work Location

Michigan Medicine - Ann Arbor

Ann Arbor, MI

Modes of Work

Hybrid

Full/Part Time

Full-Time

Regular/Temporary

Regular

FLSA Status

Exempt

Organizational Group

Um Hospital

Department

MM CW Mott Administration

Posting Begin/End Date

8/27/2024 - 9/09/2024

Career Interest

Administration