Executive Assistant I- Wellsboro

Wellsboro, Pennsylvania

Employer: UPMC Senior Communities
Industry: Hospital
Salary: Competitive
Job type: Full-Time
Purpose:
Provide high-level administrative support by conducting research, preparing statistical reports, handling information requests, and performing clerical functions such as preparing correspondence, receiving visitors, arranging conference calls, and scheduling meetings

Responsibilities:
  • Answers phones and directs all incoming calls to appropriate party promptly and efficiently
  • Maintains accurate filing systems with the highest regard for confidentiality, organization, and timely retrieval of documents
  • Prioritizes and manages multiple projects simultaneously, and follows through on issues in a timely manner
  • Compiles information for the timely preparation of reports and distributes to appropriate individuals within established timelines
  • Interacts with staff at all levels in a fast paced environment, sometimes under pressure, remaining flexible, proactive, resourceful and efficient, with a high level of professionalism and confidentiality
  • Processes incoming and outgoing mail. Maintains confidentiality of mail addressed to the president
  • Records and distributes minutes and other relevant information to appropriate participants in a timely manner
  • Uses sound judgment and knowledge of UPMC and its policies and procedures to respond to questions, requests, or needs
  • Arranges travel schedule and reservations for executive management as needed
  • Responsible for calendar management, requiring interaction with both internal and external executives and assistants to coordinate a variety of complex executive meetings


Qualifications:

  • High school diploma or equivalent
  • 8 years experience in an increasingly responsible administrative support role
  • 5+ years experience with support at the executive level- Demonstrates proficiency in core MS Office applications, including Word, Excel, PowerPoint, and Outlook- Excellent calendar management skills, including the coordination of complex executive meetings- Experience assisting management with the creation of PowerPoint presentations- Experience scheduling travel arrangements for management
    Licensure, Certifications, and Clearances:
  • Act 34

UPMC is an Equal Opportunity Employer/Disability/Veteran
Created: 2024-09-26
Reference: 6377917714
Country: United States
State: Pennsylvania
City: Wellsboro

About UPMC Senior Communities

Founded in: 1893
Number of Employees: 110000

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