Position: Executive Assistant

Location: 51 Madison Avenue, NY

On Site: Yes, Hybrid schedule, in office Tues, Wed, Thrus

Description:

Senior Executive Assistant-Administration provides support to the Vice President, Head of Events as well as oversees administrative functions for the CE department, including maintaining department Procedures Manual; managing records and serving as business contingency liaison; serving as office manager procuring equipment and supplies and other activities as listed below.
• Provide administrative support to Vice President, Head of Corpo*** Events.
• Maintain Corpo*** Events Administrative Procedures Manual.
• Serve as business contingency coordinator and records manager for Corpo*** Events.
• Serve as office manager - procure supplies and equipment.
• Process event agreements through Docusign for signature.
• Support operations and planning teams in resolving event management issues pertaining to attendees, such as assisting with help desk correspondence, registration updates, and other communications.
• Assist with collecting event registration information for EMC, Senior Leadership, VIPs and others.
• Manage intake process for new business requests, helping to complete questionnaire and setting up kickoff planning meetings with all parties.
• Assist with creating name badges, escort cards and place cards for small dinners/events.
• Maintain local restaurant guide and as directed source, recommend and book local restaurants for small events and dinners.
• Invoice reconciliation and payment using Procurement Card (P-Card).
• Maintain log for all payments being made.
• Participate in CE Sustainability Task Force.
• Understand event and department processes
• Participate with team to offer solutions/suggestions to improve processes
• Other duties as assigned
• Project Management
• Written and verbal communications skills
• Scheduling and Planning
• Organization Skills
• Attention to Detail
• Bachelor's degree in English or Communications
• 4-5 years' experience in administration

Indotronix is an Equal Opportunity Employer

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