Executive Assistant, International Emerging Operations

The International Emerging Operations organization is looking for a flexible, proactive, multi-tasking Executive Assistant who wants to be part of a collaborative, innovative, customer-obsessed, multi-functional team. We are looking for someone who is motivated by helping leaders and their teams operate with greater efficiency to support the Director, International Emerging Operations. This position can be based in Seattle, WA or Nashville, TN.

In this role, you will have the opportunity to work with a multi-functional, global team and will support the Director, International Emerging Operations by managing and optimizing calendars, supporting travel, and participating in team leadership meetings to drive effective follow-up to key actions and projects. This role will require the ability to manage multiple requests and priorities simultaneously, meet deadlines, and show flexibility to change direction when needed. You will apply your curiosity, business acumen, and strong judgement to effectively prioritize work and react with appropriate urgency to emerging situations. Bias for action, willingness to roll up your sleeves, and the ability to effectively communicate and collaborate across all levels of the organization will support your success in this role. A high level of integrity and discretion in handling confidential information is crucial.

Key job responsibilities

• \tProvide seamless support to the Director and leadership team to support organizational priorities

• \tProactively manage leader's calendar with attention to accuracy, detail, and allocation of time to promote productivity; recognizing the need to re-prioritize as appropriate

• \tCoordinate domestic and international travel in compliance with existing policies and procedures, ensuring effective use of time and resources

• \tOrganize and manage meetings, off-sites and team-based events

• \tAnticipate challenges and plan accordingly ahead of need (i.e. staffing, development, talent pipeline, etc.)

• \tUnderstand business priorities and proactively look for ways to improve processes to create efficiency and scale for the leadership team, ranging from organizational communication mechanisms to tools to planning meetings

• \tPlan the annual organizational calendar and facilitate the integration and prioritization of emerging priorities

• \tTrack and help drive completion of key deliverables and follow up on outstanding items

• \tReview and copy-edit business documents, communications, and presentations with a high level of accuracy

• \tSupport and, at times, manage small to medium projects based on organizational needs and professional development interests

• \tBuild relationships and work collaboratively with Executive Assistants throughout the team and across the company

• \tProactively look around corners and take the initiative to alert leaders on future actions required of them

A day in the life

Proactively coordinate and engage with leadership in planning and organizing events, activities, and calendars

Management of complex calendar and scheduling requirements

Tracking and helping drive completion of key deliverables and following up on outstanding items

Act as a liaison for direct reports

Drive key team activities such as staff meeting agendas, off-sites, and all-org meetings

Space planning

Travel coordination and expense reimbursement

Management of special projects as needed

Have fun at work and help others do the same

BASIC QUALIFICATIONS

- 5+ years of senior level leadership support, or 3+ years of Amazon experience

- High school or equivalent diploma

- Experience with Microsoft Office products and applications

PREFERRED QUALIFICATIONS

- Experience in a fast-paced, high-tech company

- Experience designing processes to maximize efficiency

- - 5+ years of senior level leadership support experience

- - Experience with executive level calendar management

- - Experience with domestic or international travel coordination

- - Experience working with large global teams

Amazon is committed to a diverse and inclusive workplace. Amazon is an equal opportunity employer and does not discriminate on the basis of race, national origin, gender, gender identity, sexual orientation, protected veteran status, disability, age, or other legally protected status. For individuals with disabilities who would like to request an accommodation, please visit https://www.amazon.jobs/en/disability/us.

Our compensation reflects the cost of labor across several US geographic markets. The base pay for this position ranges from $66,800/year in our lowest geographic market up to $142,800/year in our highest geographic market. Pay is based on a number of factors including market location and may vary depending on job-related knowledge, skills, and experience. Amazon is a total compensation company. Dependent on the position offered, equity, sign-on payments, and other forms of compensation may be provided as part of a total compensation package, in addition to a full range of medical, financial, and/or other benefits. For more information, please visit https://www.aboutamazon.com/workplace/employee-benefits. This position will remain posted until filled. Applicants should apply via our internal or external career site.

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