Executive Assistant Team Lead, Leadership & Major Gift Programs

How to Apply

To be considered for this position, a cover letter is required. When you submit your materials, please attach your cover letter as the first page of your resume.

Please note: This is a hybrid position. You must be within commutable distance to campus.

Job Summary

The Executive Assistant and Administrative Team Lead manages high-level program support and coordination for the Leadership & Major Gift Programs teams in the Office of University Development.Principally, the Executive Assistant and Administrative Team Lead provides executive administrative support for the Assistant Vice President, Leadership & Major Gift Programs and the Assistant Vice President, Leadership Giving, ensuring strategic and timely communication and coordination with university colleagues and external constituents for both AVPs. The position facilitates development efforts in a variety of ways including project work; database reporting; donor visit and event preparation; coordinating and planning meetings/events; and compiling research and briefing materials. The Executive Assistant and Administrative Team Lead also convenes and coordinates communication, best practices, and mentorship across the Major Gift Programs administrative support team.

You will report to: Assistant Vice President, Leadership & Major Gift Programs

Click here to review the full job description.

Why Work at Michigan?

In addition to a career filled with purpose and opportunity, The University of Michigan offers a comprehensive benefits package to help you stay well, protect yourself and your family and plan for a secure future. Benefits include:

• Generous time off
• A retirement plan that provides two-for-one matching contributions with immediate vesting
• Many choices for comprehensive health insurance
• Life insurance
• Long-term disability coverage
• Flexible spending accounts for healthcare and dependent care expenses

Responsibilities*

Executive Administrative Support-80%

• Provide direct, high-level support to the two AVPs by coordinating the effective scheduling of meetings, exercising discretion and judgment as to priorities. Obtain, prepare, and organize background materials, agendas, and minutes for various meetings as requested; maintain appropriate follow-up.
• Act on behalf of AVPs to handle inquiries of highly sensitive and confidential nature, and respond to inquiries from the campus community and our external constituency.
• Coordinate/monitor travel of AVPs; create/manage expense reports, itineraries, and other tasks.
• Run Business Objects/Tableau reports for the purpose of strategic business management, metric/performance oversight, and donor portfolio engagement strategies.
• Manage documentation of AVPs donor interactions in Donor Alumni Relationship Tool (DART).

Major Gift Programs Administrative Team Lead - 20%

• Convene, lead, and facilitate meetings and learning sessions for the Major Gift Programs administrative support staff. Encourage cross-team communication; share best practices on workload distribution, problem solving, etc. Provide informal staff coaching and mentoring; suggest professional development opportunities that increase capabilities and boost staff engagement.
• Facilitate onboarding process for new Major Gift Programs administrative support staff.
• Coordinate all arrangements for semi-annual Major Gift Programs all-staff meetings.
• Drive a positive, equitable and inclusive culture.

Required Qualifications*

• 3+ years of administrative and/or project experience, or a Bachelor's degree with a minimum of 2 years of administrative and/or project experience
• Excellent written and oral communication and interpersonal skills
• Demonstrated discretion when dealing with highly sensitive information
• Proven track record in excellent customer service
• Experience in working both independently and as a part of a team
• Considerable knowledge of Google Suite, Microsoft office suite, and Zoom.

Modes of Work

Positions that are eligible for hybrid or mobile/remote work mode are at the discretion of the hiring department. Work agreements are reviewed annually at a minimum and are subject to change at any time, and for any reason, throughout the course of employment. Learn more about the work modes .

Application Deadline

Click here to review the full job description. Job openings are posted for a minimum of seven calendar days. The review and selection process may begin as early as the eight day after posting. This opening may be removed from posting boards and filled anytime after the minimum posting period has ended.

U-M EEO/AA Statement

The University of Michigan is an equal opportunity/affirmative action employer.

Job Detail

Job Opening ID

253775

Working Title

Executive Assistant Team Lead, Leadership & Major Gift Programs

Job Title

Executive Secretary

Work Location

Ann Arbor Campus

Ann Arbor, MI

Modes of Work

Onsite
Hybrid

Full/Part Time

Full-Time

Regular/Temporary

Regular

FLSA Status

Nonexempt

Organizational Group

Vp For Development

Department

National Major Gifts

Posting Begin/End Date

8/30/2024 - 9/13/2024

Salary

$60,000.00 -

Career Interest

Administration
Development/Institutional Advancement