Executive Assistant To Evp Svp

At Moffitt Cancer Center, we strive to be the leader in understanding the complexity of cancer and applying these insights to contribute to the prevention and cure of cancer. Our diverse team of over 9,000 are dedicated to serving our patients and creating a workspace where every individual is recognized and appreciated. For this reason, Moffitt has been recognized on the 2023 Forbes list of America's Best Large Employers and America's Best Employers for Women, Computerworld magazine's list of 100 Best Places to Work in Information Technology, DiversityInc Top Hospitals & Health Systems and continually named one of the Tampa Bay Time's Top Workplace. Additionally, Moffitt is proud to have earned the prestigious Magnet® designation in recognition of its nursing excellence.
Moffitt is a National Cancer Institute-designated Comprehensive Cancer Center based in Florida, and the leading cancer hospital in both Florida and the Southeast. We are a top 10 nationally ranked cancer center by Newsweek and have been nationally ranked by U.S. News & World Report since 1999.

Working at Moffitt is both a career and a mission: to contribute to the prevention and cure of cancer. Join our committed team and help shape the future we envision.

Summary

Executive Assistant to SVP CHIEF HUMAN RESOURCES OFFICER

As the only National Cancer Institute-designated Comprehensive Cancer Center based in Florida, Moffitt employs some of the best and brightest minds from around the world. Join a dedicated, diverse and inclusive team of more than 8,000.

Position Highlights:

The Executive Assistant to the SVP Chief Human Resources Officer will oversee and coordinate administrative services for the HR EVP's office operations. Establishes work procedures and standards to improve efficiency and effectiveness. Ability to coordinate calendars, scheduling and itinerary for executives and board without immediate supervision. Ability to create presentations for executive and/or board meetings. Ability to create and interpret reports for executive. Ability to communicate and handle internal and external communications for executive.

The Ideal Candidate will have:

• Administrative support experience in an office setting.


• Experience in healthcare, research/academic, or biopharma setting strongly preferred


• Exceptional customer service and communication skills


• Strong command of English grammar, spelling, and proofreading skills


• Ability to work in a fast-paced environment


• Self-starter who can organize work and anticipate issues with limited supervision


• Familiarity with office organization protocols and procedures


• Discretion and judgment in handling confidential information


• Proficiency with advanced Microsoft Office applications - including Word, Excel, PowerPoint, and Outlook

Responsibilities:

• Oversees and coordinates administrative services for the CHRO/SVP's office


• Coordinates calendars, scheduling, and itineraries for the CHRO


• Initiates various meeting agendas and organizes off-sites


• Prioritize and adjust CHRO's engagements based on their urgency


• Establishes work procedures and standards to improve the Office effectiveness.


• Drafts, manages finalization, and communicates internal and external communications for the CHRO.


• Provides support for needs of the CHRO such as expense reports, check request, and purchase orders for the CHRO.


• Provides support for the CHRO's domestic and international travel - including transportation, lodging, preparation of itineraries and assembly of supporting materials


• Coordinates special projects such as industry meetings and business dinners


• Conducts background research to prepare the CHRO on guests, candidates, and prospective industry partners.


• Orders CHRO general stores supplies and assists with various duties as required.

Credentials and Qualifications:

• High School Diploma/GED


• Minimum of seven (7) years administrative support experience in an office setting with at least 3 years at the executive level.

Preferred:

• Bachelor's Degree


• Prior experience in a healthcare setting a plus

Equal Employment Opportunity

Moffitt Cancer Center is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, or protected veteran or disabled status. We seek candidates whose skills, and personal and professional experience, have prepared them to contribute to our commitment to diversity and excellence.

Reasonable Accommodation

Federal law requires employers to provide reasonable accommodation to qualified individuals with disabilities. Please tell us if you require a reasonable accommodation to apply for a job or to perform your job. Examples of reasonable accommodation include making a change to the application process or work procedures, providing documents in an alternate format, using a sign language interpreter, or using specialized equipment.
Moffitt endeavors to make moffitt.org/careers accessible to any and all users. If you would like to contact us regarding the accessibility of our website or need assistance completing the application process, please contact one of the Human Resources receptionists by phone at 813-745-7899 or by email at HRReceptionists@moffitt.org. This contact information is for accommodation requests only and cannot be used to inquire about the status of applications.
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