Executive Assistant to the Director
Reynoldsburg, Ohio
Employer: Ohio Department of Aging
Industry: Program Management
Salary: Competitive
Job type: Full-Time
Our Vision:
To be a leader through innovative and efficient health care regulation positively impacting the wellbeing of every Ohioan.
Our Mission:
Actively safeguard the public through equitable regulation of nursing and other health care professions.
THIS POSITION SHALL SERVE IN THE UNCLASSIFIED SERVICE AS OUTLINED IN
OHIO REVISED CODE (ORC) 124.11(A)(9).
The Ohio Board of Nursing is looking for a qualified individual to serve in the capacity as the Executive Assistant to the Director.
What You'll Do:
Serves as liaison between Executive Director & subordinates; transmits decisions & directives; represents Executive Director at meetings & conferences. Assists Executive Director by maintaining & tracking calendar of appointments, meetings & speaking engagements. May travel with Executive Director to various appointments.
Provides administrative support for board operations; assists with preparation of board meetings (e.g., prepares agenda, prepares reports to Board members, prepares public notices for all meetings, provides information to Board members & responds to questions); coordinates Board mailings between Board meetings; assists with completion of the official Board meeting minutes; handles public notices for all meetings; assists Board members with travel & accommodations; assists the Board in meeting reporting requirements (e.g., timely filing of Board financial disclosure statements). Records & approves hours worked & accurately recorded, approves & transmits to Human Resources.
Assists with executing communication strategies for departments within the Ohio Board of Nursing (e.g., social media posts, plans events, newsletters; updates website). May respond to public inquiries & questions.
Serves as back-up to fiscal operations (e.g., approves & processes vouchers for payment, creates purchase orders & proposals for open bids, receives shipments & provides accurate documentation); assists fiscal manager in budget preparation. Monitors & ensures that sufficient funds are maintained in appropriate spending authority codes; researches & analyzes transaction errors & resolves.
Performs other duties as assigned (e.g., answers phones, takes & delivers messages to appropriate personnel, makes photocopies, faxes correspondence & ensures appropriate processing of time sensitive documents & processes other agency related communications).
* Bachelor's Degree - Preferred
What's in it for you:
At the State of Ohio, we take care of the team that cares for Ohioans. We provide a variety of quality, competitive benefits to eligible full-time and part-time employees. For a list of all the State of Ohio Benefits, visit our Total Rewards website ! Our benefits package includes:
Medical Coverage
Qualifications
4 yrs. trg. or 4 yrs. exp. in business administration management science or public administration.
-Or completion of undergraduate core program in business administration, management science or public administration; 2 yrs. trg. or 2 yrs. exp. in supervisory, administrative &/or managerial position.
-Or completion of undergraduate core program in academic field commensurate with program area to be assigned per approved Position Description on file; 2 yrs. trg. or 2 yrs. exp. in supervisory, administrative &/or managerial position or staff position involving planning, research &/or policy/procedure development.
-Or 1 yr. exp. as Program Administrator 1, 63122.
-Or equivalent of Minimum Class Qualifications For Employment noted above
Job Skills: Program Management
To be a leader through innovative and efficient health care regulation positively impacting the wellbeing of every Ohioan.
Our Mission:
Actively safeguard the public through equitable regulation of nursing and other health care professions.
THIS POSITION SHALL SERVE IN THE UNCLASSIFIED SERVICE AS OUTLINED IN
OHIO REVISED CODE (ORC) 124.11(A)(9).
The Ohio Board of Nursing is looking for a qualified individual to serve in the capacity as the Executive Assistant to the Director.
What You'll Do:
Serves as liaison between Executive Director & subordinates; transmits decisions & directives; represents Executive Director at meetings & conferences. Assists Executive Director by maintaining & tracking calendar of appointments, meetings & speaking engagements. May travel with Executive Director to various appointments.
Provides administrative support for board operations; assists with preparation of board meetings (e.g., prepares agenda, prepares reports to Board members, prepares public notices for all meetings, provides information to Board members & responds to questions); coordinates Board mailings between Board meetings; assists with completion of the official Board meeting minutes; handles public notices for all meetings; assists Board members with travel & accommodations; assists the Board in meeting reporting requirements (e.g., timely filing of Board financial disclosure statements). Records & approves hours worked & accurately recorded, approves & transmits to Human Resources.
Assists with executing communication strategies for departments within the Ohio Board of Nursing (e.g., social media posts, plans events, newsletters; updates website). May respond to public inquiries & questions.
Serves as back-up to fiscal operations (e.g., approves & processes vouchers for payment, creates purchase orders & proposals for open bids, receives shipments & provides accurate documentation); assists fiscal manager in budget preparation. Monitors & ensures that sufficient funds are maintained in appropriate spending authority codes; researches & analyzes transaction errors & resolves.
Performs other duties as assigned (e.g., answers phones, takes & delivers messages to appropriate personnel, makes photocopies, faxes correspondence & ensures appropriate processing of time sensitive documents & processes other agency related communications).
* Bachelor's Degree - Preferred
What's in it for you:
At the State of Ohio, we take care of the team that cares for Ohioans. We provide a variety of quality, competitive benefits to eligible full-time and part-time employees. For a list of all the State of Ohio Benefits, visit our Total Rewards website ! Our benefits package includes:
Medical Coverage
- Quality, affordable, and competitive medical benefits are offered through the available Ohio Med plans.
- Dental, vision, and basic life insurance premiums are free after completed eligibility period .
- Paid time off, including vacation, personal, and sick leave
- 11 paid holidays per year
- Childbirth/Adoption leave
- The State of Ohio offers a variety of educational and professional development funding that varies based on whether you are a union-exempt employee or a union-represented employee.
- OPERS is the retirement system for State of Ohio employees. The employee contributes 10% of their salary towards their retirement. The employer contributes an amount equal to 14% of the employee's salary. Visit the OPERS website for more information.
- The Ohio Deferred Compensation program is a 457(b) voluntary retirement savings plan. Visit the Ohio Deferred Compensation website for more information.
Qualifications
4 yrs. trg. or 4 yrs. exp. in business administration management science or public administration.
-Or completion of undergraduate core program in business administration, management science or public administration; 2 yrs. trg. or 2 yrs. exp. in supervisory, administrative &/or managerial position.
-Or completion of undergraduate core program in academic field commensurate with program area to be assigned per approved Position Description on file; 2 yrs. trg. or 2 yrs. exp. in supervisory, administrative &/or managerial position or staff position involving planning, research &/or policy/procedure development.
-Or 1 yr. exp. as Program Administrator 1, 63122.
-Or equivalent of Minimum Class Qualifications For Employment noted above
Job Skills: Program Management
Created: 2024-04-28
Reference: 240004DQ
Country: United States
State: Ohio
City: Reynoldsburg