Executive Assistant to the Vice Provost for Sustainability and Climate Action

How to Apply

A cover letter and resume are important submissions for the hiring team to get a sense of your experience. In the cover letter, in two pages or less, please let us know how this role aligns with your career aspirations and skill set. Submit both a cover letter and resume as one file (because of system limitations).

Job Summary

You will perform a variety of administrative and executive support activities in the Office of the Provost for the Vice Provost for Sustainability and Climate Action. Our office will engage the campus and external stakeholders on initiatives that will advance sustainability and climate action at the campus, state, national, and international levels. You will report to both the Vice Provost and the Chief of Staff in the Provost's Office, and have independent responsibility for a significant volume and variety of high-level administrative responsibilities while handling confidential matters. For more information about us, visit https://provost.umich.edu/ .

This is a hybrid position, requiring a minimum of three days of work on-site in Ann Arbor, Michigan. Salary range for this role is: $77,500 - $84,500.

Why Work at Michigan?

In addition to a career filled with purpose and opportunity, The University of Michigan offers a comprehensive benefits package to help you stay well, protect yourself and your family and plan for a secure future. Benefits include:

• Generous time off.
• A retirement plan that provides two-for-one matching contributions with immediate vesting.
• Many choices for comprehensive health insurance.
• Life insurance.
• Long-term disability coverage.
• Flexible spending accounts for healthcare and dependent care expenses.

Responsibilities*

• Maintain the Vice Provost's complex calendar by scheduling in-person meetings, virtual meetings, and conference calls often including multiple participants with challenging schedules
• Support and coordinate meeting preparation, including creating agendas, presentations, briefings and itineraries, post-meeting notes, and following up on action items. Support the tech needs required for collaboration with university offices and global partners
• Manage the Vice Provost's email account with confidentiality by triaging email, inquiries, and correspondence. Draft, edit, and send correspondence on their behalf. Manage email distribution lists for different groups and stakeholders.
• Coordinate logistics of in-person meetings, conferences, and events including travel itineraries, room reservations, refreshments, and materials preparation. Coordinate schedules for visitors, and visiting international delegations.
• Assist the Vice Provost in managing projects and deadlines and improve their workflow
• Represent the Provost's Office to a broad range of individuals.
• Process and track financial transactions related to P-Card reconciliation and purchase orders. Process reimbursements
• Answer phone calls and route them to the appropriate team member.
• Partner and collaborate with University stakeholders on initiatives, including managing project plans, project coordination, and maintaining project files
• Assist with team's recruiting efforts (coordination of interviews, onboarding, off-boarding).
• Collaborate with the Vice Provost's reporting units and partner with business administrators supporting sustainability and climate action activities on various HR functions.
• Provide back-up support to other office staff in the Provost's Office.

Required Qualifications*

• Bachelor's degree or equivalent combination of education and experience.
• 5+ years of related experience supporting executive-level leaders.
• Knowledge and application of project management best practices.
• Expert level proficiency with Microsoft Office Suite, Adobe Acrobat, DropBox, Zoom, and Google collaboration tools.
• Experience interpreting and implementing organizational policies and procedures.
• Demonstrated commitment to the principles of diversity, equity, and justice, and inclusion.
• Interest in supporting the mission of the Provost's Office and the University.

Modes of Work

Positions that are eligible for hybrid or mobile/remote work mode are at the discretion of the hiring department. Work agreements are reviewed annually at a minimum and are subject to change at any time, and for any reason, throughout the course of employment. Learn more about the work modes .

Hybrid:
The work requirements allow both onsite and offsite work and an employee has an expected recurring onsite presence. On occasion, the employee may be required and must be available to work onsite more frequently if necessitated by unit leadership or their designee and/or the job requirements.

Application Deadline

Job openings are posted for a minimum of seven calendar days. The review and selection process may begin as early as the eighth day after posting. This opening may be removed from posting boards and filled anytime after the minimum posting period has ended.

U-M EEO/AA Statement

The University of Michigan is an equal opportunity/affirmative action employer.

Job Detail

Job Opening ID

252932

Working Title

Executive Assistant to the Vice Provost for Sustainability and Climate Action

Job Title

Exec Secretary to Top Exec

Work Location

Ann Arbor Campus

Ann Arbor, MI

Modes of Work

Hybrid

Full/Part Time

Full-Time

Regular/Temporary

Regular

FLSA Status

Exempt

Organizational Group

Ofc Provst Evp Acdaf

Department

Ofc Provost & Exec VP Acad Aff

Posting Begin/End Date

8/09/2024 - 8/24/2024

Salary

$77,500.00 - $84,500.00

Career Interest

Administration