Reason: Backfill

Pay Range: $ 35-41/hr. on W2

Duration: 3 Months

Location : 2225 Lawson Lane, Santa Clara, CA - 95054

Job Title: Executive Assistant-IC3

Education Requirement: N/A

What you get to do in this role:

• Schedule appointments, plan meetings, and maintain complex and changing calendars, while working through scheduling roadblocks.
• Draft and prepare routine and advanced correspondence including emails, presentations and reports. Review outgoing correspondence for accuracy, format consistency, signatures and conformance with executive procedures.
• Assist leadership and organizations by optimizing usage of time. Make decisions regarding short-term priorities and work activities.
• Arrange all travel to ensure consistency within company procedures and support organization in obtaining necessary travel documents including Visa/passport, while maintaining Leadership expenses/credit card reconciliation.
• Identify issues within the organization and initiate or facilitate solutions.
• Assist internal departments with the setup of new hires.
• Assist new hires with processes including expense reporting and travel systems and other internal processes and tools. Compile, prepare and process Leadership expenses and credit card reconciliation where needed.

Hiring Manager Notes:

Does this role require to sit onsite?

• Yes, possibly 2-3 days a week. Currently we are doing 1 day a week in the office plus whatever needs the VP needs for adhoc onsite meetings, All Hands, Offsite, etc. I want to set expectations that the 1 day could increase to 2-3 or more.

Based on the job description, what are the must have non-negotiable items that a candidate must have to be successful in this role?

• Great at communication and collaboration

• Attention to detail

• Must be adequate in coordinating meetings across a global team ( attention to time zone and knowledge on where the teams are located )

• Must be based locally as I expect them to be in the office when I am there

• Able to manage a very dynamic calendar across many stakeholders

• Support travel logistics and expense reporting

• Available and acts on tasks in a time manner

• Be able to Conduct team meetings and small events for our team

• Familiar with technology needed ( outlook, teams, planning tools, excel etc)

• Diligent in quality control in regards to my calendar and schedule

• Strong project management skills

What you need to be successful in this role you have:

• 10 years experience supporting VP level
• Highly organized with exceptional communication skills and ability to manage a variety of high priority projects from multiple management and professional levels
• Desire to grow and take on your own projects
• Professional demeanor and soft-skills
• Positive and personable can-do attitude
• Proficient in Zoom, Microsoft Office suites (Word, Excel, PowerPoint, Outlook), Box, Concur and Google Docs
• Experience handling confidential materials