Executive Secretary: Department of Corrections #01244

Title: Executive Secretary: Department of Corrections #01244

State Role Title: Admin and Office Spec III

Hiring Range: $36,403.00 - $51,233.00

Pay Band: 3

Agency: Dept of Corr - Central Admin

Location:DOC Headquarters

Agency Website:https://vadoc.virginia.gov

Recruitment Type: General Public - G

Job Duties

Position provides executive level administrative support to the Executive Director of the Board of Local and Regional Jails, the Director of Administrative Compliance and to members of the Board of Local and Regional Jails. Assists with the coordination of daily workflow ensuring office functions are carried out with attention to detail and high level of responsiveness, confidentiality and customer service. Facilitates necessary tasks and scheduling activities to ensure administrative flow. Manages files systems within the Unit and assists with procurement as needed. Responsible for coordinating travel arrangements, preparing travel reimbursements and maintaining vehicle logs.

Minimum Qualifications

High School Diploma or equivalent. Considerable knowledge of office practices and procedures, working knowledge of policies and procedures, demonstrated ability to organize and prioritize important issues and work independently. Skills in keyboarding and use of automated office equipment to accomplish office support requirements. Demonstrated ability to perform a range of support functions and to communicate effectively orally and in writing as well as interpretation of procedure. Demonstrated ability to handle multiple tasks and to maintain confidential information. Experience taking minutes and composing professional correspondence. Previous experience providing administrative support and handling confidential information.

Additional Considerations

Administrative experience in a governmental or law office setting. Post-secondary courses in office administration or equivalent training in a related field. Extensive administrative experience supporting senior level management. Administrative knowledge of what is required to support a Virginia state board including as it pertains to minutes, agenda and parliamentary requirements.

Special Instructions

You will be provided a confirmation of receipt when your application and/or résumé is submitted successfully. Please refer to "Your Application" in your account to check the status of your application for this position.

If selected as a finalist with the Virginia Department of Corrections (VADOC), candidates can expect the following:

Background Investigation Requirements: All applicants are subject to a background investigation. Investigations may include fingerprint checks (State Police, FBI); local agency checks; employment verification; verification of education (relevant to employment); credit checks; and other checks based on the position.

Drug Testing Requirements: Applicants applying to a designated safety sensitive position are subject to a pre-employment drug screen. Marijuana use is prohibited for positions that require possession of a firearm or a Commercial Driver's License in the performance of official duties such as Corrections Officers, Probation Officers, Tractor Trailer Drivers and others.

Application Requirements: Application and/or résumé for this position are only accepted electronically through the Commonwealth of Virginia's Electronic Recruitment System. All applications should be submitted by 11:55pm on the closing date for the position. Mailed, emailed, faxed, or hand delivered applications and/or résumés will not be accepted. The decision to interview an applicant is based solely on the information received for this position from the electronic application and/or résumé.

Layoff Preferences: Applicants who possess an Interagency Placement Screening Form (Yellow Form) or a Preferential Hiring Form (Blue Form) as issued under the Department of Human Resources Management (DHRM) Policy 1.30 Layoff (Commonwealth of VA employees only) MUST attach these forms when submitting their state application and/or résumé. VADOC is an EEO employer and is committed to supporting workforce diversity, equitable opportunities and inclusivity. Reasonable accommodations are available upon request.

VADOC values our Veterans and encourages all to apply and receive preference in the hiring process. AmeriCorps, Peace Corps, and other nation service alumni are also encouraged to apply. Click here for more information: Virginia Values Veterans (V3) Program - Virginia Department of Veterans Services

Contact Information

Name: Human Resources

Phone: 804-298-4730

Email: Emailed applications are not accepted.

In support of the Commonwealth's commitment to inclusion, we are encouraging individuals with disabilities to apply through the Commonwealth Alternative Hiring Process. To be considered for this opportunity, applicants will need to provide their AHP Letter (formerly COD) provided by the Department for Aging & Rehabilitative Services (DARS), or the Department for the Blind & Vision Impaired (DBVI). Service-Connected Veterans are encouraged to answer Veteran status questions and submit their disability documentation, if applicable, to DARS/DBVI to get their AHP Letter. Requesting an AHP Letter can be found at AHP Letter or by calling DARS at 800-552-5019.

Note: Applicants who received a Certificate of Disability from DARS or DBVI dated between April 1, 2022- February 29, 2024, can still use that COD as applicable documentation for the Alternative Hiring Process.