Executive Secretary

The Harris Center for Mental Health and IDD ("The HARRIS CENTER") is looking for an Executive Secretary to join our team. Under the direction of Deputy Director, the executive secretary performs a variety of complex administrative and clerical duties. Often this position provides the initial contact for many external and/or internal customers communicating with the Agency. Additionally, the position serves as principle liaison to all administrative functions. This position requires local travel, along with occasional flexible work schedule.

Your role in Action:

• Answers telephone, greets guests and refers individuals to the appropriate department/staff on a routine basis.
• Schedules appointments and organizes meetings with external and internal individuals.
• Provides software user support managing e-mails and personal calendars.
• Compiles mailing lists, creates presentation materials, drafts flyers, memoranda and correspondence.
• Functions as the recording secretary according to departmental / organizational procedures.
• Develops, coordinates and maintains general filing systems for designated staff.
• Completes and send accurate reports as assigned.
• May respond to complaints from officials, staff and the public, and refer the complaint to appropriate staff.
• Works with others in a collaborative manner. Actively participates as a member of the team.
• May prepare and process purchase vouchers, payroll, budget adjustments, personnel requisitions and other internal forms in accordance with organizational/departmental procedures.
• Prepares and processes travel requests and expense reports.
• Performs related work as assigned. Adapts to changing working requirements. Flexible to meet ongoing needs of the Agency.

What qualifications you will need:

Education:

• High School Diploma or General Education diploma.

Experience:

• Four years of progressive office administrative secretarial experience or an equivalent combination of training and experience.

Knowledge Skills & Abilities:

• Proficiency in computer software programs, i.e. Microsoft Word, Excel, PowerPoint and

database management.

• Ability to communicate effectively and tactfully with agency personnel, consumers and the general public.
• Proficiency in established record keeping, filing, and purchasing processes and

practices.

• Must have a computer keyboard speed of at least 65 wpm and pass all clerical support skills tests according to minimum agency requirements.

What else you should know:

• This posting is associated with position #6863.
• This position is located at 1502 Ben Taub Loop Houston, TX 77030.

What we have to offer:

The Harris Center not only offers a competitive salary but also a suite of excellent benefits designed to enrich your life both professionally and personally. Imagine a future with a robust retirement plan complemented by our generous company matching - a testament to our investment in your long-term financial well-being. Experience the unique advantage of our prior service credit, accelerating your journey towards a more substantial Paid Time Off accrual, empowering you to enjoy well-deserved breaks.

Enjoy Cell Phone Discounts, exclusive entertainment deals through Tickets at Work, and a free Headspace subscription for mental wellness. Additionally, our Employee Assistance Program supports your overall well-being.

Take advantage of significant financial relief through student loan forgiveness as a valued member of The Harris Center team. As a qualifying entity, our employees are eligible for various student loan forgiveness programs, designed to alleviate the financial burdens associated with higher education.

About us:

The HARRIS CENTER is the state-designated Local Mental Health Authority and Local Intellectual and Developmental Disability (IDD) Authority serving Harris County, Texas. As the largest behavioral and developmental disability care center in Texas, The Harris Center provided care to over 96,000 people in fiscal year 2023!

As part of its mission to transform the lives of people with behavioral health and IDD needs in the third largest county in the United States, The HARRIS CENTER provides a full continuum of services at 86 different sites across Harris County. In addition, services are provided in more than 40 different languages as well as sign language to better serve what is one of the most diverse and multi-cultural communities in the nation.

By utilizing the unique expertise of its more than 2,500 employees, The Harris Center is committed to meeting the behavioral health and IDD needs of Harris County residents and giving them hope to live to their fullest potential.