Facilities and Procurement Liaison
Sacramento, California
Employer: State Of California
Industry:
Salary: Competitive
Job type: Full-Time
The Staff Services Analyst (SSA) will serve as a Division Facilities and Procurement liaison providing analytical support to Labor Commissioner Officer (LCO) programs as it relates to the facilities and procurement needs of the division's district offices on a statewide level. The incumbent will work collaboratively as a strategic thought partner with LCO management and staff and DIR staff in order meet the needs of the Labor Commissioner's Office (LCO).
Duties include analyzing space planning needs, evaluating supply, equipment, and specialized vendor services needs and working closely with LCO management and the LCO Contract and Budget Analyst to meet the needs of a growing division in the most cost-efficient manner. Additionally, the incumbent will routinely track and update the division's statewide inventory of equipment and supplies, process requisitions for supply orders, equipment, and services and review and process invoices for telecom services and language interpreter services utilizing the Financial Information System for California (Fi$cal), ensuring timely payment of services. The SSA will also manage and track multiple wide ranging facility projects and process mass procurement orders for LCO district offices.
Please see the following link to the official exam bulletin for more information about taking the exam and establishing list eligibility: https://calcareers.ca.gov/CalHrPublic/Exams/ExamBulletin.aspx?ExamControlId=2105
This posting may be used to fill future vacancies in accordance with CCR section 249.3
***Please ensure application is complete with detailed job description/tasks performed, employment beginning and ending date information and hours worked per week. Failure to provide this information may disqualify your application.
More about us: Labor Commissioner's Office https://www.dir.ca.gov/dlse/AboutUs.htm
The position will be filled in either Los Angeles or Oakland.
To apply to the Los Angeles listing, please apply under JC - 437929.
You will find additional information about the job in the Duty Statement .
Working Conditions
This position will be in either Oakland or Downtown Los Angeles.
320 W. Fourth Street, Suite 450
Los Angeles, CA 90013
OR
1515 Clay Street, Suite 801
Oakland, CA 94612
The duties of this position are performed in an office setting. Telework schedules are applicable as appropriate and in accordance with current policy and practices of the Department. Staff are currently working rotational schedules in office to receive shipments of supplies and equipment and send out supplies and equipment to district offices.
Minimum Requirements You will find the Minimum Requirements in the Class Specification.
Position Details Job Code #:
JC-437935
Position #(s):
400-500-5157-118
Working Title:
Facilities and Procurement Liaison
Classification:
STAFF SERVICES ANALYST $3,640.00 - $4,561.00 A
$3,941.00 - $4,933.00 B
$4,726.00 - $5,916.00 C
# of Positions:
1
Work Location:
Alameda County
Telework:
Hybrid
Job Type:
Permanent, Full Time
Department Information
The Department of Industrial Relations (DIR) was established in 1927. Its mission is to improve working conditions for California's wage earners and to advance opportunities for profitable employment in California. DIR administers and enforces laws governing wages, workplace safety and health, apprenticeship training programs, and medical care and other benefits for injured workers.
Electronic Submission of Applications preferred. Application Packages maybe submitted electronically through your CalCareer Account at https://jobs.ca.gov/ Applications must be received electronically by 11:59 p.m. on or before the above final filing date.
Please only submit ONE application. Electronic applications submitted through your CalCareer Account are highly recommended and will be received/processed faster than other methods of filing.
If you are unable to apply electronically through your CalCareer account, please mail a completed and signed State Examination/Employment Application STD Form 678 and application package to the mailing address provided in the "Application Instructions" section below and ensure the following:
Clearly indicate the Job Code #, Position Number and the Title of this position in the "Examination or Job Title(s) For Which You Are Applying" section located on the first page of your State Examination/Employment Application STD Form 678.
The Labor Commissioner's Office is also known as the Division of Labor Standards Enforcement (DLSE).
The mission of the California Labor Commissioner's Office is to ensure a just day's pay in every workplace in the State and to promote economic justice through robust enforcement of labor laws. By combating wage theft, protecting workers from retaliation, and educating the public, we put earned wages into workers' pockets and help level the playing field for law-abiding employers.
To ensure a positive and pleasant experience, we continuously provide efficient and genuine administrative support to our Division as well as exceptional customer service to the public.
Department Website: https://www.dir.ca.gov/
Application Instructions
Completed applications and all required documents must be received or postmarked by the Final Filing Date in order to be considered. Dates printed on Mobile Bar Codes, such as the Quick Response (QR) Codes available at the USPS, are not considered Postmark dates for the purpose of determining timely filing of an application.
Final Filing Date: 7/5/2024
Who May Apply
Individuals who are currently in the classification, eligible for lateral transfer, eligible for reinstatement, have list eligibility, are in the process of obtaining list eligibility, or have SROA and/or Surplus eligibility (please attach your letter, if available). SROA and Surplus candidates are given priority; therefore, individuals with other eligibility may be considered in the event no SROA or Surplus candidates apply.
Applications will be screened and only the most qualified applicants will be selected to move forward in the selection process. Applicants must meet the Minimum Qualifications stated in the Classification Specification(s).
How To Apply
Complete Application Packages (including your Examination/Employment Application (STD 678) and applicable or required documents) must be submitted to apply for this Job Posting. Application Packages may be submitted electronically through your CalCareer Account at www.CalCareers.ca.gov. When submitting your application in hard copy, a completed copy of the Application Package listing must be included. If you choose to not apply electronically, a hard copy application package may be submitted through an alternative method listed below:
Address for Mailing Application Packages
You may submit your application and any applicable or required documents to:
Department of Industrial Relations
Attn: Certifications Unit
2180 Harvard Street Suite 160
Sacramento , CA 95815
Address for Drop-Off Application Packages
You may drop off your application and any applicable or required documents at:
Department of Industrial Relations
2180 Harvard Street Suite 160
Sacramento , CA 95815
08:00 AM - 04:00 PM
Required Application Package Documents
The following items are required to be submitted with your application. Applicants who do not submit the required items timely may not be considered for this job:
Desirable Qualifications In addition to evaluating each candidate's relative ability, as demonstrated by quality and breadth of experience, the following factors will provide the basis for competitively evaluating each candidate:
Knowledge: of principles, practices, and trends of public and business administration, management, and supportive staff services such as fiscal budgeting, facilities, procurement, personnel, and management analysis; and governmental functions and organization.
Skills: Analyze, use critical thinking skills to arrive at the most efficient method or solution to various requests and related matters. Organize, prioritize, multi-task, and pay attention to detail in setting high-volume requests. Experience with Microsoft Office (Excel, Outlook, Teams). Effective communication skills with peers and colleagues. Efficient work product on a regular basis, ensuring consistency in how Division policies and procedures are applied.
Ability: Reason logically and creatively and utilize a variety of analytical techniques to resolve problems; develop and evaluate alternatives; analyze data and present ideas and information effectively; consult with and advise administrators or other stakeholders on a wide variety of subject-matter areas; and gain and maintain the confidence and cooperation of those contacted during work.
Benefits Benefit information can be found on the CalHR website and the CalPERS website.
Contact Information
The Human Resources Contact is available to answer questions regarding the position or application process.
Department Website: https://www.dir.ca.gov/
Human Resources Contact:
Certification Unit
(800) 564-0711
Cert@dir.ca.gov
Please direct requests for Reasonable Accommodations to the interview scheduler at the time the interview is being scheduled. You may direct any additional questions regarding Reasonable Accommodations or Equal Employment Opportunity for this position(s) to the Department's EEO Office.
EEO Contact:
Diversity and Inclusion Office
(916) 559-6999
DIO@dir.ca.gov
California Relay Service: 1-800-735-2929 (TTY), 1-800-735-2922 (Voice) TTY is a Telecommunications Device for the Deaf, and is reachable only from phones equipped with a TTY Device.
Additional Information
Preference will be given to persons with State Restriction of Appointments (SROA) or Surplus status. Applicants must attach a copy of their most recently dated letter that specifies their designation as either SROA or surplus candidate as proof.
Qualified candidates must have eligibility in State employment, be in a reachable rank on an employment list for this classification, be currently in this classification, or have transfer eligibility to this classification.
If you do not hear from us in 4-6 weeks, you may assume the position has been filled by another applicant. Please note that all additional vacancies that become available may be added to this advertisement.
Please note that the Exam and Certification Online System (ECOS) does not allow you to resubmit your application once you withdraw it. If you have any updates to your online application, please contact the Personnel, Recruitment, & Hiring Unit at (800) 564-0771.
Please let us know how you heard about our position by taking this brief survey: DIR Applicant Survey
DIR Mission and Core Values
Our mission is to protect and improve the welfare and working conditions for California's wage earners and to advance opportunities for profitable employment in California. DIR is also committed to ensuring that all employers comply with labor laws in California to support a fair and thriving business environment.
Integrity - We fulfill the promise of our mission through fair, honest and ethical behavior.
Service - We are committed to responsibly serving the public and value their trust.
Respect - We treat others with dignity, courtesy and consideration.
Quality - We take pride in providing the public with accurate and timely services.
Transparency - We conduct ourselves with openness and accountability in all aspects of our work.
Equal Opportunity Employer
The State of California is an equal opportunity employer to all, regardless of age, ancestry, color, disability (mental and physical), exercising the right to family care and medical leave, gender, gender expression, gender identity, genetic information, marital status, medical condition, military or veteran status, national origin, political affiliation, race, religious creed, sex (includes pregnancy, childbirth, breastfeeding and related medical conditions), and sexual orientation.
It is an objective of the State of California to achieve a drug-free work place. Any applicant for state employment will be expected to behave in accordance with this objective because the use of illegal drugs is inconsistent with the law of the State, the rules governing Civil Service, and the special trust placed in public servants.
Duties include analyzing space planning needs, evaluating supply, equipment, and specialized vendor services needs and working closely with LCO management and the LCO Contract and Budget Analyst to meet the needs of a growing division in the most cost-efficient manner. Additionally, the incumbent will routinely track and update the division's statewide inventory of equipment and supplies, process requisitions for supply orders, equipment, and services and review and process invoices for telecom services and language interpreter services utilizing the Financial Information System for California (Fi$cal), ensuring timely payment of services. The SSA will also manage and track multiple wide ranging facility projects and process mass procurement orders for LCO district offices.
Please see the following link to the official exam bulletin for more information about taking the exam and establishing list eligibility: https://calcareers.ca.gov/CalHrPublic/Exams/ExamBulletin.aspx?ExamControlId=2105
This posting may be used to fill future vacancies in accordance with CCR section 249.3
***Please ensure application is complete with detailed job description/tasks performed, employment beginning and ending date information and hours worked per week. Failure to provide this information may disqualify your application.
More about us: Labor Commissioner's Office https://www.dir.ca.gov/dlse/AboutUs.htm
The position will be filled in either Los Angeles or Oakland.
To apply to the Los Angeles listing, please apply under JC - 437929.
You will find additional information about the job in the Duty Statement .
Working Conditions
This position will be in either Oakland or Downtown Los Angeles.
320 W. Fourth Street, Suite 450
Los Angeles, CA 90013
OR
1515 Clay Street, Suite 801
Oakland, CA 94612
The duties of this position are performed in an office setting. Telework schedules are applicable as appropriate and in accordance with current policy and practices of the Department. Staff are currently working rotational schedules in office to receive shipments of supplies and equipment and send out supplies and equipment to district offices.
Minimum Requirements You will find the Minimum Requirements in the Class Specification.
- STAFF SERVICES ANALYST
- Job Application Package Checklist
- Duty Statement
Position Details Job Code #:
JC-437935
Position #(s):
400-500-5157-118
Working Title:
Facilities and Procurement Liaison
Classification:
STAFF SERVICES ANALYST $3,640.00 - $4,561.00 A
$3,941.00 - $4,933.00 B
$4,726.00 - $5,916.00 C
# of Positions:
1
Work Location:
Alameda County
Telework:
Hybrid
Job Type:
Permanent, Full Time
Department Information
The Department of Industrial Relations (DIR) was established in 1927. Its mission is to improve working conditions for California's wage earners and to advance opportunities for profitable employment in California. DIR administers and enforces laws governing wages, workplace safety and health, apprenticeship training programs, and medical care and other benefits for injured workers.
Electronic Submission of Applications preferred. Application Packages maybe submitted electronically through your CalCareer Account at https://jobs.ca.gov/ Applications must be received electronically by 11:59 p.m. on or before the above final filing date.
Please only submit ONE application. Electronic applications submitted through your CalCareer Account are highly recommended and will be received/processed faster than other methods of filing.
If you are unable to apply electronically through your CalCareer account, please mail a completed and signed State Examination/Employment Application STD Form 678 and application package to the mailing address provided in the "Application Instructions" section below and ensure the following:
Clearly indicate the Job Code #, Position Number and the Title of this position in the "Examination or Job Title(s) For Which You Are Applying" section located on the first page of your State Examination/Employment Application STD Form 678.
- Clearly indicate the basis of your eligibility (cert, transfer, reinstatement, etc.) in the "Explanations" section located on the first page of your State Examination/Employment Application STD Form 678.
- Remove and do not submit the "Equal Employment Opportunity" questionnaire (page 5) with your completed State Examination/Employment Application STD Form 678. This page is for examination use only.
- Do not include your full Social Security Number on your documents and/or do not provide any LEAP information.
The Labor Commissioner's Office is also known as the Division of Labor Standards Enforcement (DLSE).
The mission of the California Labor Commissioner's Office is to ensure a just day's pay in every workplace in the State and to promote economic justice through robust enforcement of labor laws. By combating wage theft, protecting workers from retaliation, and educating the public, we put earned wages into workers' pockets and help level the playing field for law-abiding employers.
To ensure a positive and pleasant experience, we continuously provide efficient and genuine administrative support to our Division as well as exceptional customer service to the public.
Department Website: https://www.dir.ca.gov/
Application Instructions
Completed applications and all required documents must be received or postmarked by the Final Filing Date in order to be considered. Dates printed on Mobile Bar Codes, such as the Quick Response (QR) Codes available at the USPS, are not considered Postmark dates for the purpose of determining timely filing of an application.
Final Filing Date: 7/5/2024
Who May Apply
Individuals who are currently in the classification, eligible for lateral transfer, eligible for reinstatement, have list eligibility, are in the process of obtaining list eligibility, or have SROA and/or Surplus eligibility (please attach your letter, if available). SROA and Surplus candidates are given priority; therefore, individuals with other eligibility may be considered in the event no SROA or Surplus candidates apply.
Applications will be screened and only the most qualified applicants will be selected to move forward in the selection process. Applicants must meet the Minimum Qualifications stated in the Classification Specification(s).
How To Apply
Complete Application Packages (including your Examination/Employment Application (STD 678) and applicable or required documents) must be submitted to apply for this Job Posting. Application Packages may be submitted electronically through your CalCareer Account at www.CalCareers.ca.gov. When submitting your application in hard copy, a completed copy of the Application Package listing must be included. If you choose to not apply electronically, a hard copy application package may be submitted through an alternative method listed below:
Address for Mailing Application Packages
You may submit your application and any applicable or required documents to:
Department of Industrial Relations
Attn: Certifications Unit
2180 Harvard Street Suite 160
Sacramento , CA 95815
Address for Drop-Off Application Packages
You may drop off your application and any applicable or required documents at:
Department of Industrial Relations
2180 Harvard Street Suite 160
Sacramento , CA 95815
08:00 AM - 04:00 PM
Required Application Package Documents
The following items are required to be submitted with your application. Applicants who do not submit the required items timely may not be considered for this job:
- Current version of the State Examination/Employment Application STD Form 678 (when not applying electronically), or the Electronic State Employment Application through your Applicant Account at www.CalCareers.ca.gov. All Experience and Education relating to the Minimum Qualifications listed on the Classification Specification should be included to demonstrate how you meet the Minimum Qualifications for the position.
- Resume is optional. It may be included, but is not required.
Desirable Qualifications In addition to evaluating each candidate's relative ability, as demonstrated by quality and breadth of experience, the following factors will provide the basis for competitively evaluating each candidate:
Knowledge: of principles, practices, and trends of public and business administration, management, and supportive staff services such as fiscal budgeting, facilities, procurement, personnel, and management analysis; and governmental functions and organization.
Skills: Analyze, use critical thinking skills to arrive at the most efficient method or solution to various requests and related matters. Organize, prioritize, multi-task, and pay attention to detail in setting high-volume requests. Experience with Microsoft Office (Excel, Outlook, Teams). Effective communication skills with peers and colleagues. Efficient work product on a regular basis, ensuring consistency in how Division policies and procedures are applied.
Ability: Reason logically and creatively and utilize a variety of analytical techniques to resolve problems; develop and evaluate alternatives; analyze data and present ideas and information effectively; consult with and advise administrators or other stakeholders on a wide variety of subject-matter areas; and gain and maintain the confidence and cooperation of those contacted during work.
Benefits Benefit information can be found on the CalHR website and the CalPERS website.
- Comprehensive health benefits package with medical, dental, and vision options.
- Sick leave, vacation leave, or annual leave options are available.
- Retirement plan through CalPERS. Other retirement options include 401(k) and/or 457(b) participation through the State of California Savings Plus program.
- Public transportation subsidy and pre-tax parking program options.
Contact Information
The Human Resources Contact is available to answer questions regarding the position or application process.
Department Website: https://www.dir.ca.gov/
Human Resources Contact:
Certification Unit
(800) 564-0711
Cert@dir.ca.gov
Please direct requests for Reasonable Accommodations to the interview scheduler at the time the interview is being scheduled. You may direct any additional questions regarding Reasonable Accommodations or Equal Employment Opportunity for this position(s) to the Department's EEO Office.
EEO Contact:
Diversity and Inclusion Office
(916) 559-6999
DIO@dir.ca.gov
California Relay Service: 1-800-735-2929 (TTY), 1-800-735-2922 (Voice) TTY is a Telecommunications Device for the Deaf, and is reachable only from phones equipped with a TTY Device.
Additional Information
Preference will be given to persons with State Restriction of Appointments (SROA) or Surplus status. Applicants must attach a copy of their most recently dated letter that specifies their designation as either SROA or surplus candidate as proof.
Qualified candidates must have eligibility in State employment, be in a reachable rank on an employment list for this classification, be currently in this classification, or have transfer eligibility to this classification.
If you do not hear from us in 4-6 weeks, you may assume the position has been filled by another applicant. Please note that all additional vacancies that become available may be added to this advertisement.
Please note that the Exam and Certification Online System (ECOS) does not allow you to resubmit your application once you withdraw it. If you have any updates to your online application, please contact the Personnel, Recruitment, & Hiring Unit at (800) 564-0771.
Please let us know how you heard about our position by taking this brief survey: DIR Applicant Survey
DIR Mission and Core Values
Our mission is to protect and improve the welfare and working conditions for California's wage earners and to advance opportunities for profitable employment in California. DIR is also committed to ensuring that all employers comply with labor laws in California to support a fair and thriving business environment.
Integrity - We fulfill the promise of our mission through fair, honest and ethical behavior.
Service - We are committed to responsibly serving the public and value their trust.
Respect - We treat others with dignity, courtesy and consideration.
Quality - We take pride in providing the public with accurate and timely services.
Transparency - We conduct ourselves with openness and accountability in all aspects of our work.
Equal Opportunity Employer
The State of California is an equal opportunity employer to all, regardless of age, ancestry, color, disability (mental and physical), exercising the right to family care and medical leave, gender, gender expression, gender identity, genetic information, marital status, medical condition, military or veteran status, national origin, political affiliation, race, religious creed, sex (includes pregnancy, childbirth, breastfeeding and related medical conditions), and sexual orientation.
It is an objective of the State of California to achieve a drug-free work place. Any applicant for state employment will be expected to behave in accordance with this objective because the use of illegal drugs is inconsistent with the law of the State, the rules governing Civil Service, and the special trust placed in public servants.
Created: 2024-06-23
Reference: JC-437935
Country: United States
State: California
City: Sacramento
ZIP: 95820
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