Facilities Coordinator I/II

Company Description

Join us and make YOUR mark on the World!

Are you interested in joining some of the brightest talent in the world to strengthen the United States' security? Come join Lawrence Livermore National Laboratory (LLNL) where our employees apply their expertise to create solutions for BIG ideas that make our world a better place.

We are committed to a diverse and equitable workforce with an inclusive culture that values and celebrates the diversity of our people, talents, ideas, experiences, and perspectives. This is important for continued success of the Laboratory's mission.

Pay Range
$31.88 - $39.57 Hourly for the 536.1 level
$39.98 - $49.65 Hourly for the 536.2 level
Please note that the pay range information is a general guideline only. Many factors are taken into consideration when setting starting pay including education, experience, the external labor market, and internal equity.

Job Description

We have multiple openings for a Facilities Coordinator I/II to support the Director's Office/Operations & Business Organization of the Global Security Organization.You will be responsible for work control functions and support related to the safe and efficient operation of facilities operated by Lawrence Livermore National Laboratory which may include offices, industrial facilities, scientific and research laboratories, and emergency services facilities. You will perform basic technical and administrative duties in support of tenants, facility maintenance, construction projects, sponsor deliverables, and facility operations or similar facility support activities. This position is in the Facility Management Division within the Infrastructure Engineering and Operations Department and may require working at Site 300 in Tracy.

This position requires full-time on-site presence due to the nature of the work.

This position will be filled at eitherlevel based on knowledge and related experience as assessed by the hiring team. Additional job responsibilities (outlined below) will be assigned if hired at the higher level.

You will

• Provide basic technical support to facility management personnel to coordinate and expedite equipment, materials and supplies to meet tenant needs and solve basic technical problems.
• Provide basic support for facility related activities of crafts, contractors, vendors, project managers, construction managers, environment, safety and health teams, radioactive & hazardous waste management, environmental functional area, and residents.
• Coordinate office personnel relocations and remodeling activities in assigned facilities.
• Prepare, submit, and track service requests and work requests.
• Support implementation of access control processes.
• Solve basic technical problems and exercise minimal decision making with knowledge of established guidelines, techniques, and procedures.
• Comply with safety and security requirements and policies and report hazards and other areas of concern.
• Update key plans, report new equipment installation locations, and provide warranty and operation manual information on new equipment to the Documentation & Permits Group.
• Interact with facility management, service providers, and facility tenants on day-to-day service needs for offices, industrial facilities, scientific and research laboratories, and emergency services facilities.
• Perform other duties as assigned.

Additional job responsibilities, at the 536.2 level

• Participate in facility assessments, walk-throughs, inspections, and work observations for compliance with security, environmental, safety, & health policies, and good housekeeping practices.
• Assist in annual space utilization and storm water pollution protection surveys.
• Report issues to the facility manager and program personnel. Correct hazards or potential hazards when authorized to do so.
• Coordinate and schedule facility/construction activities to meet programmatic requirements.

Qualifications

• Ability to secure and maintain a U.S. DOE Q-level security clearance which requires U.S. Citizenship.
• Associate degree in a technical field, or equivalent combination of education and facility coordination experience.
• Basic knowledge of standards, procedures, and techniques related to facility coordination including service requests.
• Basic knowledge of building and utility systems in office, industrial, or laboratory facilities. Understanding of interactions and interdependence of facility related systems.
• General knowledge of safety practices as they apply to office and industrial facilities.
• Experience solving basic technical problems and with experience handling multiple assignments with frequent interruptions and conflicting/changing priorities while maintaining a high degree of accuracy.
• Basic experience and knowledge of personal computers, Word, Excel, and electronic systems used within facilities management.
• Ability to work effectively in a multidisciplinary team environment, with tact and diplomacy and demonstrated organizational, decision-making, and problem-solving skills; effective written and verbal communication skills to interact with coworkers, all levels of management, and other internal organizations.
• Proven interest and ability to independently and proactively acquire new knowledge and skills.

Additional qualifications at the 536.2 level

• Intermediate knowledge of the standards, procedures, and techniques related to facility coordination. facility coordination with related experience.
• Intermediate knowledge of building systems and utility systems in office, industrial, or laboratory facilities.
• Working knowledge of interactions and interdependence of facility related systems and Program operations/equipment.
• Experience and training on key systems that support the safety basis of the facilities, i.e. industrial, offices, and/or laboratories.

Additional Information

#LI-Onsite

Position Information

This is a Career Indefinite position, open to Lab employees and external candidates.

Why Lawrence Livermore National Laboratory?

• Included in 2024 Best Places to Work by Glassdoor!
• Flexible Benefits Package
• 401(k)
• Relocation Assistance
• Education Reimbursement Program
• Flexible schedules (*depending on project needs)
• Inclusion, Diversity, Equity and Accountability (IDEA) - visit https://www.llnl.gov/diversity
• Our core beliefs - visit https://www.llnl.gov/diversity/our-values
• Employee engagement - visit https://www.llnl.gov/diversity/employee-engagement

Site 300

Site 300 is an experimental test site operated by LLNL. Situated on 7,000 acres in rural foothills approximately six miles southwest of downtown Tracy and 15 miles southeast of Livermore, Site 300 hosts approximately 200 employees with expertise in such fields as engineering, chemistry, biology, and environmental restoration. Employees assigned to work at Site 300 may be exposed to the organism that causes San Joaquin Valley Fever (coccidioidomycosis ).

Security Clearance

This position requires a Department of Energy (DOE) Q-level clearance.If you are selected, wewill initiate a Federal background investigation to determine if youmeet eligibility requirements for access to classified information or matter. Also, all L or Q cleared employees are subject to random drug testing. Q-level clearance requires U.S. citizenship.

Pre-Employment Drug Test

External applicant(s) selected for this position must pass a post-offer, pre-employment drug test. This includes testing for use of marijuana as Federal Law applies to us as a Federal Contractor.

Wireless and Medical Devices

Per the Department of Energy (DOE), Lawrence Livermore National Laboratory must meet certain restrictions with the useand/or possession ofmobile devices in Limited Areas. Depending on your job duties, you may be required to work in a Limited Area whereyou are not permitted to have a personal and/or laboratory mobile devicein your possession. This includes, but not limited to cell phones, tablets, fitness devices, wireless headphones, and other Bluetooth/wireless enabled devices.

Ifyou useamedical device, whichpairs with a mobile device,you must still follow the rules concerningthe mobile device in individual sections within Limited Areas. Sensitive Compartmented Information Facilities requireseparate approval. Hearing aids without wireless capabilities or wireless that has been disabled are allowed in Limited Areas, Secure Space and Transit/Buffer Space within buildings.

How to identify fake job advertisements

Please be aware of recruitment scams where people or entities are misusing the name of Lawrence Livermore National Laboratory (LLNL) to post fake job advertisements. LLNL never extends an offer without a personal interview and will never charge a fee for joining our company. All current job openings are displayed on the Career Page under "Find Your Job" of our website. If you have encountered a job posting or have been approached with a job offer that you suspect may be fraudulent, we strongly recommend you do not respond.

To learn more about recruitment scams: https://www.llnl.gov/sites/www/files/2023-05/LLNL-Job-Fraud-Statement-Updated-4.26.23.pdf

Equal Employment Opportunity

We are an equal opportunity employer that is committed to providing all with a work environment free of discrimination and harassment. All qualified applicants will receive consideration for employment without regard to race, color, religion, marital status, national origin, ancestry, sex, sexual orientation, gender identity, disability, medical condition, pregnancy, protected veteran status, age, citizenship, or any other characteristic protected by applicable laws.

We invite you to review the Equal Employment Opportunity posters which include EEO is the Law and Pay Transparency Nondiscrimination Provision .

Reasonable Accommodation

Our goal is to create an accessible and inclusive experience for all candidates applying and interviewing at the Laboratory. If you need a reasonable accommodation during the application or the recruiting process, please use our online form to submit a request.

CaliforniaPrivacy Notice

The California Consumer Privacy Act (CCPA) grants privacy rights to all California residents. The law also entitlesjob applicants, employees, and non-employee workers to be notified of what personal information LLNL collects and for what purpose. The Employee Privacy Notice can be accessed here .