Facilities Planner/Project Manager - Division of Management

Position Description

Minimum Education

Bachelor's degree or equivalent experience

Minimum Experience

5

Summary

The Facilities Planner/Project Manager manages a broad range of activities and projects that meet the strategic business objectives and goals of Facility Services in the Division of Management. Has overall responsibility for the multiyear capital and facility improvement planning, as well as managing capital and operational projects. Expertise to include budget, staffing, and contractual agreements. Manages multiple projects simultaneously in a fast-paced, high-visibility environment. The incumbent of this position has been designated as essential personnel, and as such will be expected to report to work or work extra time even if the Board is officially closed during emergency situations, such as inclement weather.

Duties and Responsibilities

• Responsible for developing project schedules and workplans, statements of work and implementation plans, shepherding the statements of work through procurement, and managing contractors and delivering every project on time within budget and scope.
• Responsible for the management of facilities projects and small project teams on a Board-wide scale from initiation to completion, managing multiple projects with accountability for monitoring performance recommending schedule changes, cost adjustments, resource additions, and ensuring timely completion of project deliverables.
• Responsible for developing long term and annual facility maintenance and improvement plans, coordinating with stakeholders, Operations Teams, Subject Matter Experts, Office of Financial Planning and Analysis and Procurement teams.
• Independently assesses and resolves complex problems with guidance only in the most complex situations; taking a broad perspective to identify solutions. Uses specialized depth and/or breadth of expertise to interpret internal or external business issues and recommends solutions and/or best practices. Provides advice/direction in primary areas of expertise and leverages technical expertise and relationships to contribute to strategy and drive business results. Focuses on day-to-day operational project execution, with contributions to broader planning within area of expertise.
• Responsible for communicating with management regarding the status of assigned projects. Contributes to and creates papers, documentation and/or management presentations related to projects and initiatives.
• Provide assistance and guidance to other staff and may provide work direction and review. Provides guidance and direction to contractors, consultants and vendors and manages ongoing relationships.
• Uses broad knowledge base to lead multi-disciplinary project planning, resourcing, staffing, supply and subcontract management, progress reporting, and troubleshooting. Manages the integration of vendor tasks and tracks and reviews vendor deliverables.
• Learns and stays abreast of the Division of Management and Board business processes. Builds a knowledge base of each client's business, organization, and objectives. Continuously increases knowledge of the applications used within the division.
• Demonstrates contract knowledge and business savvy when purchasing product and/or services. Understands and follows the Board and division procurement process as it relates to furniture systems and installation contracts.
• Represents the division and the Board at conferences, meetings, and in communication with other government agencies.

Position Requirements

Requires strong project management, planning, communications, and analytical skills typically acquired through the completion of a bachelor's degree in management, business administration, project management or related discipline or equivalent experience. Requires at least 5 years' experience managing complex projects. Demonstrated use of current project management concepts, practices, and procedures is required including definition and adherence to scope, scheduling, issue resolution and risk management requirements. Discretion and sensibility are required to maintain confidentiality in regard to assigned projects. Completion of Project Management Certification (PMP) or equivalent programs is desirable. Requires professional services business experience including preparation and negotiation of A&E fees, professional services contracts, business development, building systems design (under direction), statement of work preparation, construction bid evaluation, construction management, construction cost estimating, life cycle cost analysis, facilities and systems test/acceptance, complex project planning, facilities programming, project scheduling, government procurement standards, cost control, value engineering, and energy conservation. Requires knowledge concerning policies and procedures followed by other federal agencies in building programs. Excellent client-facing and internal communication skills, excellent written and verbal communication skills, solid organizational skills including attention to detail and multi-tasking skills and strong working knowledge of Microsoft Office.

The incumbent is responsible for long term facility maintenance and improvement planning, managing complex projects and interacting with customers are all levels of the organization. Development of projects for ongoing operational support. Extensively probes and analyses problems to determine their nature and scope. Work effort must constantly be monitored for the interaction of on-going and new work, changing business needs, and stakeholders.

Works cross-functionally to solve problems and implement changes, exercising tact to obtain buy-in. Ability to collaborate with subject matter experts across the division is critical. Must be able to exercise independent judgment and develop new nonstandard approaches. The incumbent works under the general supervision of the Manager of Facility Planning and Space Management. Completed work is reviewed for technical soundness and conformance to requirements.

Physical Demands/Work Environment:

Work location may span across multiple sites or buildings. May require the movement of some light furniture or equipment that may weigh up to 30 pounds. Work may require considerable standing/walking, bending, or stooping. May be required to work odd hours, including nights, weekends, and holidays.

This is a term position and is scheduled to expire 12/31/2027.

This role requires an onsite presence (minimum two days per week) at our offices in Washington DC.

Application Details: Applicants should include a resume and cover letter highlighting project management experience. This position may require testing as part of the recruiting process.