Finance and Operations Lead

Now Hiring: Finance & Operations Lead

$70,000 - $79,000 (DOE) | Position Open Until Filled (posted 9.4.24)

About The Position

Partners for a Hunger-Free Oregon is seeking a Finance and Operations Lead to oversee the organization's financial and administrative functions. Key responsibilities include financial tracking and reporting, compliance, budget monitoring, grant and project budget creation, payroll, and accounts payable and receivable. They also ensure that accounts and leases for office operations, such as technology, software, and rent are current. This role requires an experienced and detail-oriented leader to ensure the organization's financial health and operational efficiency while upholding compliance and best practices.

About You

You have a deep commitment to eliminating hunger in Oregon and a passion for social, racial, and economic justice. You have at least 3 years of experience in a position managing finance and operations for nonprofit organizations.

You thrive in a shared leadership environment where collaborative decision-making is the bar. You are centered in your values of creating a just and equitable world, starting with the workplace. You are self-starting and see yourself as the chief architect and builder of your own work. At the same time, you center keeping others informed, ask for collaboration, and build consensus before forging ahead with new plans.

Roles and Responsibilities

Financial Management

• Works with accounting and bookkeeping contractors to close monthly financials and complete and file annual 990. Reports monthly and annual finances to board and staff.
• Ensures that the organization is following GAAP and our own fiscal policies
• Supports leadership with annual budget ($1M-$2M) process each spring (fiscal year is July-June), through collective budgeting principles to ensure that the budget reflects all estimated revenue and expenses.
• Supports staff to build their understanding of budget processes and provides guidance on program spending decisions as needed
• Provides grant budgets and grant spending reports as requested.
• Manages accounts payable & receivable, invoices quarterly for our 2 state contracts
• Manages employee payroll and benefits

General Operations Duties

• Participates in the Finance and Admin Circle to facilitate close collaboration between the Co-Executive Directors, development, and program staff
• Ensures technology and office equipment are functioning. Oversees Google Workspace administration.
• Coordinates with IT third party vendors to keep technology up to date and solve problems
• Coordinates with property managers on issues of facilities management

Compliance & Risk Management

• Ensures that all insurance policies and workers compensation are current.
• Ensures that the organization's policies, such as the employee handbook, are aligned with current labor laws and other federal or state laws and policies
• Maintains HR and financial files in accordance with document retention policy
• Ensures that any compliance reports are completed and filed on time.

Other Duties

• Participates in all-staff meetings and other all-staff events
• Other duties as necessary

Preferred Experience and Qualifications:

The successful candidate will bring a strong equity lens to this work and a deep commitment to and passion for social and food justice. This candidate will have several, but not necessarily all of these qualities:

• Three or more years experience in financial and operational leadership within a nonprofit organization, in at least 3 of these areas:
  • Payroll and benefits management
  • Accounts payable/receivable
  • Financial tracking and record keeping
  • Experience leading collaborative budgeting processes, developing equity-based employment policies, or in shared-leadership environments are a big plus.
• Personal lived-experience of systemic hunger and poverty and/or its root causes (such as racism, anti-Blackness, xenophobia, transphobia, Islamophobia, sexism, heterosexism, cis-sexism, ableism, ageism, anti-fatness, ethnocentrism, and/or classism or other systems of oppression).
• Ability to manage multiple projects simultaneously in a fast-paced environment with little direct supervision. Must be able to pay attention to details, be vigilant about tracking goal progress, and meeting deadlines

Physical Demands and Work Environment:

This position requires the ability to operate typical office equipment such as phones, computers and printers and to remain stationary at a desk for extended periods of time. We recognize that the physical demands listed here may present a barrier to some folks, therefore, we encourage all interested applicants to apply and to contact us at [email protected] to discuss any accommodation needs. We welcome applications from individuals with disabilities and will make reasonable accommodations for applicants and employees.

Our workplace in southeast Portland is currently a hybrid in-person/remote setting, with no set expectation of a certain number of hours in the office. Staff are expected to come to the office as needed to carry out responsibilities under their role. All staff are highly encouraged to attend all-staff caucus in-person (once every two weeks, Wednesdays 10-12). When in the office, staff are following Covid protocols and supplies and systems are in place to provide a safe working space. We encourage and support staff to be fully vaccinated against Covid.

About Partners for a Hunger-Free Oregon

Partners for a Hunger-Free Oregon is a statewide anti-poverty advocacy organization with a small staff of ten. We understand that leadership comes from those with lived experience and that hunger and poverty do not exist on their own, but rather a result of overlapping systems of oppression that create layers of privilege and inequity.

We bring this to our approach to operations as well, focusing on bringing staff and community together to set our direction through collective budgeting and collaborative strategic planning.

Benefits and Schedule:

• Full-time, exempt, with full benefits and work schedule flexibility. PHFO strives to develop workloads assuming a full-time schedule of 36 hours a week.
• $70,000 - $79,000 (DOE) (bi-weekly pay periods). Because our salary system centers equity, transparency, and sustainability, salary offers for this position are not negotiable.
• Generous benefits including health, dental, and vision insurance; up to 3% matched retirement (Simple IRA); 12 weeks paid family/medical leave; health & dependent care flexible spending account availability; Professional Development fund. Paid time off includes 3 weeks of vacation with annual increase; 2 weeks of sick time; 12+ holidays; Office closes one week in the winter and one week in the summer for all-staff breaks.

How to Apply

Submit a (1) resume and (2) cover letter to [email protected] with "Finance and Operations Lead" in the subject line. Priority review begins October 1st, 2024 but applications are accepted on a rolling basis.

Your cover letter will help us prioritize candidates to interview. In your letter, please speak to:

• how your background has prepared you for this role and;
• how our organizational values are reflected in your life, work experience and approach to finance and operations. Our organizational values are 1) lived experiences, 2) building power, 3) challenging power, 4) accountability and 5) social, racial, and economic justice.

Please contact us at [email protected] to discuss any accommodation needs. We welcome applications from individuals with disabilities and make reasonable accommodations for applicants and employees.

Interview Process

If selected for an interview, we will provide you with a more detailed job description, links to relevant information, and interview questions.

• First Round interviews will be 45-60 minutes and will take place October 21, 12-7PM; October 22, 12-7PM; October 23, 12-2PM
• Second Round Interviews will be 60 minutes and will take place Wednesday October 30, 3-7PM
• References will be checked between October 30 and November 11
• Job Offer will be made by November 11 (depending how long reference checks take)
• Projected start date of December 2, 2024

All dates are subject to change, and the start date is negotiable.

Equal Opportunity and Non-Discrimination Statement

Partners for a Hunger-Free Oregon is committed to equity, diversity and inclusion in our hiring, job advancement, internal operations and when considering the impacts of our work. People of color, from diverse communities, and/or people who bring personal experience of poverty are strongly encouraged to apply. We do not discriminate on the basis of race, color, religion, gender, gender identity, sexual orientation, mental or physical disability, age, marital status, military or veteran status, national origin, ancestry, ethnicity, or any other legally protected class.

Studies have shown that women, trans, non-binary, and Black, Indigenous, and people of color (BIPOC) are less likely to apply for jobs unless they believe they meet every qualification. We are committed to building a diverse and inclusive organization and encourage you to apply, even if you don't believe you meet every qualification or if you require a reasonable accommodation to apply or to perform job duties.

Learn more about Partners for a Hunger-Free Oregon at www.oregonhunger.org