Financial and Grant Administrator

Overview

The Tufts Center for Study of Drug Development (Tufts CSDD) is an academic, multi-disciplinary non-profit research center based within the Tufts University School of Medicine. Tufts CSDD conducts grant-funded empirical research on drug development trends, strategies, practices, and outcomes, provides educational programs and information to help drug developers, regulators, and policy makers improve the quality and efficiency of pharmaceutical development, review, and utilization.

CSDD is seeking an experienced Financial Administrator/Bookkeeper to manage the administration of financial activities including invoicing, paying expenses, monitoring grant payments, managing budgets and reporting.

What You'll Do

Financial Negotiations and Resolution

• Initiates and leads discussions with sponsors - both middle and senior level executives -to negotiate contracts; set payment terms and address discrepancies and issues
• Investigates and works with sponsors to resolve financial disputes
• Reconcile monthly financial report for each project, and report in management meeting
• Reconcile QER reports
• Manages and communicates processing and receipt of large and complex multi-year sponsorship grants (typical range: $250,000 - $750,000)
• Prepares and discusses financial forecasts

Grants Management

• Work with Principle Investigator about projects milestones, and forward status to Sponsored Accounting for billing purposes, or extend project time line
• Prepare and present financial reports - including budgets, historical statements and forecasts
• Prepare budget for grant projects, and manage labor distribution for individual staff
• Monitor CSDD's financial performance
• Maintain grant projects data for reporting to Medical School
• Process grant awards using the University financial systems

Staff Related Duties

• Provide training of department staff on CSDD and Tufts online systems, financial and grant management
• Assist with onboarding of new department staff
• Monitor and report staff financial history
• Project, office, and financial support

What We're Looking For

Basic Requirements:

• 3+ years related experience in bookkeeping and accounting
• Advanced skills and experience using Microsoft Excel and QuickBooks Online Version to perform basic accounting and financial tracking and reporting; bookkeeping experience
• Comfort level handling multiple projects simultaneously
• This is a remote position but we prefer a candidate who is based in the New England area *must live in a commutable distance to office
• Very organized and detail oriented
• Must have experience managing federal grants
• Strong data entry skills

Preferred Qualifications:

• Experience with other Microsoft Office Suite tools (Word, PowerPoint, etc.) and virtual meeting platforms
• Strong organizational and follow-through skills
• Experience working in an academic institution setting entering, processing and tracking financial data and information
• Bachelor's degree in a related field

Pay Range

Minimum $53,400.00, Midpoint $66,750.00, Maximum $80,100.00

Salary is based on related experience, expertise, and internal equity; generally, new hires can expect pay between the minimum and midpoint of the range.