Financial Operations Manager OR Senior Financial Operations Manager - 1.0 FTE - Accounting Services

Posting Timeline

PPS strongly encourages and recommends everyone who is able, to be vaccinated and remain current on the COVID-19 vaccine.

This job is open until filled. Applications will be reviewed as received. Portland Public Schools reserves the right to make a hiring decision at any point during the posting period.

Position Details

Portland Public Schools (PPS) is seeking talented people from diverse backgrounds and experiences to lead change and inspire PPS students. At PPS, every employee, despite having different roles, is an educator. We hope to attracttalented educators who model the core PPS Educator Essentials .With the District’s focus on eliminating systemic racism and its adverse impact on student learning, we seek to hire individuals who bring to our district a deep commitment to racial equity and social justice.

The District is committed to equal opportunity and nondiscrimination in all its educational and employment activities. The District prohibits discrimination based on perceived or actual race; national or ethnic origin; color; sex; religion; age; sexual orientation; genderexpression or identity; pregnancy; marital status; veteran’s status; familial status; economic status or source of income; mental or physical disability or perceived disability; or military service.

• 504 Coordinator: Marquita Guzman, mguzman@pps.net 971-393-8633
  
• ADA Coordinator: Jey Buno, jbuno@pps.net , 503-916-3360
  
• Title IX Program Manager: Liane O’Banion, lobanion@pps.net ,503-568-2646
  

Accessibility Statement

Conflict/Complaint Resolution Process

Un d er a d m i n i s t r a t i v e d i r e c t ion, m an a ge t he f u n c ti ons, opera ti ons, ac t i v i ti es and s t a f f o f one or m o r e d i v i s ions o f t he Dis t r i c t ’s F i n an c i a l Ser v i c es D epar t m e n t , such as pa y r o l l, t r easur y , accoun ti ng, bo n ds, gran t s, bud g e t , purcha s i ng, con tr ac t i ng, acc o un t s pa y ab l e, r i s k m a n ag e m en t , r ece i v ab l es, au d i t i ng , r ecords m a n ag e m en t , r eprog r a p h i cs and r e l a t e d f unc t i o ns; de v e l op a n d r ecom m end p o li c i e s and proce d ures t o su p port ar e as o f s p ec i a l i z a t ion; d i r ect and s uper v i s e s t a f f t o ass u r e t hat as s ig n ed o pera ti o n s and D i s t r ict f un d s are ac c ura t e l y ac c ount e d f or a n d are in c o m p l ia n ce w i t h D i s t r ict p o l ic y , lo c a l , S t a t e a n d f e d eral la w s.

SPECIFIC RESPONSIBILITIES:

This position is responsible for leading the cash and investment activities of the District’s operational and capital construction financial resources and for managing the District’s Accounts Receivable staff.

Cash management duties include:

• Subject to review by the Financial Services Director, investing funds in several distinct portfolios to optimize investment earnings and ensure availability of funds for operational and capital needs while exercising due diligence.
  
• Ensuring that cash and investment policies are followed.
  
• Recommending changes to policies when appropriate.
  
• Preparing quarterly investment reports for review by district financial leadership as well as annually by the Portland Public School Board.
  
• Performing regular analysis in conjunction with recording changes in asset values.
  
• Completing a complex and detailed monthly allocation of investment income as required by District’s fund accounting requirements.
  
• Serving as the liaison between Portland Public Schools and its banking and investment partners. Managing all documentation, signature cards, access to systems and authorizations for information and transaction capabilities.
  
• Forecasting and maintaining daily liquidity and short term cash flows.
  
• Developing, documenting and implementing policies and best practices for cash management.
  
• Monitoring and analyzing bank, vendor, and investment manager fees. Identifying and implementing opportunities for efficiency gain and cost reduction.
  
• Ensuring the regular and timely payment of bond and loan payments, related credit expenses and repayments.
  

Managing the Accounts Receivable staff includes:

• Ensuring activities and products are completed in a timely manner and comply with relevant accounting standards, District policies, and local, state, and federal reporting requirements.
  
• Determining the staff skills necessary to achieve the mission of the offices. Interviewing and selecting employees. Providing training and development to ensure the staff have the skills to achieve the mission of the office.
  
• Evaluating and mentoring staff.
  
• Approving leaves and performing other supervisory duties.
  
• Recommending transfers, reassignments, terminations, and discipline.
  
• Working as a team with other managers and staff across the District to improve financial processes.
  
• Fostering a culture of empowerment and performance.
  
• Participating in training and modeling behavior consistent with the PPS Equity Initiative.
  
• Managing the Accounts Receivableoffice budget.
  

EDUCATION, TRAINING AND EXPERIENCE:

• The Financial Operations Manager requires a Bachelor’s degree in Accounting, Finance, Business Administration, Economics, Statistics, Public Administration or a related field and three (3) years of professional technical experience in the assigned discipline, including developing policies and procedures, monitoring and reporting on agency activities and compliance, and one (1) year supervising technical and/or support staff in the performance of financial management programs.
• The Senior Financial Operations Manager requires a Bachelor’s degree in Accounting, Finance, Business Administration, Economics, Statistics, Public Administration or a related field and four (4) years of public agency professional technical experience in the assigned discipline, including developing policies and procedures, monitoring and reporting on agency activities and compliance, and two (2) years managing professional staff in the performance of financial management programs.
• Preferred:Certification appropriate to the designated disciplines, such as Certified Public Accountant (CPA) or Certified Management Accountant (CMA).

CLASSIFICATION AND SALARY:

This position is classified asFinancial Operations Manager OR Senior Financial Operations Manager depending on the level of experience, Pay Grade 39(Financial Operations Manager), Pay Grade 42 (Senior Financial Operations Manager), on the Non-Represented, Confidential, Professional and Management Employees salary schedule FLSA Exempt.

The Non-Represented Confidential Professional Management and Employees Salary Schedule for 260 day employees can be found here .

For a full review of the classification specification, please see here .

Work Year: 260 day

Salary Range:

• Financial Operations Manager: $112,958 - $ 134,878
• Senior Financial Operations Manager :$ 121,643 - $145,249

Benefits Information

Portland Public Schools (PPS) offers several competitive and comprehensive benefit packages to employees.Fringe benefits include medical, dental, vision, prescription, life and disability insurance, employee assistance program, 403(b) retirement savings plan and various leave and professional development programs. Depending on the insurance option selected by the employee, there may be an employee contribution toward insurance.

Portland Public Schools is a public employer and participates in the Public Employees Retirement System (PERS/OPSRP). Eligible employees are required by statute to contribute 6% of salary on a pre-tax basis to OPSRP/IAP, after serving six months under a PERS employer.

For moreinformation about additional benefits or compensation options by employee group, please visit our website at: https://www.pps.net/Page/1635