Job Description

JOB SUMMARY:

The Financial Operations Specialist is responsible for overseeing, streamlining, and enhancing financial processes

within an organization. They play a key role in managing financial transactions, maintaining financial records, and

ensuring compliance with internal policies and external regulations. This position involves collaboration with various

departments and financial institutions to drive operational excellence and financial stability.

ESSENTIAL FUNCTIONS:

Communication Skills

Effectively articulates and communicates with Senior level management.

Calls out issues to Manager and works with Manager to resolve.

Maintains a customer service demeanor.

Resourceful

Trouble shoots some systematic issues.

Time Management

Adheres to deadlines and advises when assistance is needed to meet deadlines.

Record-keeping

Organizes and maintains accurate financial records for auditing, reporting, and reference purposes.

Process Optimization

Identifies inefficiencies in financial processes and proposes improvements, automation, and streamlining measures

to enhance efficiency and reduce costs.

JOB DUTIES/RESPONSIBILITIES:

*For Specialty functions, see additional information (if applicable) in the box below.
• Time Sheet Corrections (submissions, deletions, approvals, transfers)-Working with client finance to obtain

approvals ensuring the process is adhered to.
• Running Ad hoc Reports for HR-Timesheet reporting for 3rd party independent contractors.
• Supervisor change requests (assigning and setting up time approvers) based on updated information from HR.
• Non payroll timesheet entry.
• Coding Accounts Payable Invoices ensuring correct GL is coded.
• Maintaining the Vantage Inbox by responding to emails that apply in a timely manner and resolving any

issues mentioned.
• Applies updated employee grades as directed from Manager.
• Creates HR Mini Master employee profiles in Vantage for non-payroll employees.
• Maintains list of all active non-payroll employees.
• Terms Non-Payroll Employees HR Mini Master profile as needed.
• Create sand submits freelancers 1000 HRS report for HR dept, identifying freelancers' hours worked over 1000

and flags NYPFL freelancers that met the threshold based on NYC payroll laws.
• Assists in Opening non billable general admin job numbers as requested.
• Daily Entry of employee grades and submitting role requests to access vantage for employees and freelancers that

are new hires.

Salary Range

$50,000 to $69,000 Annually