General Summary:

Under limited supervision, provides budget support to the Vice President and the Human Resources Department. Also, responsible for submission of electronic procurement requisitions and oversight of departmental contracts. Acts as the liaison between the budget office and the Human Resources Department.

Essential Duties and Responsibilities:

• Performs budget and contract duties such as the compilation of the annual Human Resources budget, budget repots, spreadsheets, etc. as required.
• Maintains a system for tracking department contracts to include contract termination dates and costs.
• Reconcile and distribute the budget variance reports for the Department.
• Composes the Departments Business Plan for the annual budget report.
• Receives, controls, and routes department budget correspondence.
• Handles and directs inquiries regarding department budget activities.
• Submits electronic purchase requisitions on behalf of the Human Resources department.
• Manages and maintains the agency's staff augmentation program that secures temporary workers to fill short-term job positions within DART.
• May assist with Board agenda items for the department.
• Serves as backup with monitoring and coordinating the Agenda Reports for the department.
• Performs other related duties as assigned.

Minimum Knowledge, Skills, and Abilities Required:

Note: An equivalent combination of related education and experience may be substituted for the below stated minimums excluding High School Diploma, GED, Licenses, or Certifications.

• Associates degree from an accredited college or university in Business Administration or related field.
• Two (2) years administrative and clerical experience in an executive-level office or related environment.
• Pass a physical (medical) examination that includes a drug screen in order to operate DART non-revenue vehicles.
• Expert proficiency with Personal computer (PC); software applications such as Windows, word processing, power point presentations, spreadsheet, data base; typical office equipment such as copier, calculator, typewriter, facsimile, etc.
• Ability to be dedicated to meeting the expectations and requirements of internal and external customers. Gets first-hand customer information and uses it for improvements in products and services. Acts with customers in mind. Establishes and maintains effective relationships with customers and gains their trust and respect.
• Ability to marshal resources (people, funding, material, support) to get things done. Can orchestrate multiple activities at once to accomplish a goal. Uses resources effectively and efficiently. Arranges information and files in a useful manner. Uses his/her time effectively and efficiently. Values time. Concentrates his/her efforts on the more important priorities.
• Ability to be action oriented and full of energy for the things he/she sees as challenging. Not fearful of acting with a minimum of planning. Seizes more opportunities than others.
• Ability to use rigorous logic and methods to solve difficult problems with effective solutions. Probes all fruitful sources for answers. Can see hidden problems. Is excellent at honest analysis. Looks beyond the obvious and does not stop at the first answers.
• Ability to relate well to all kinds of people, up, down, and sideways, inside and outside the organization. Builds appropriate rapport. Builds constructive and effective relationships. Uses diplomacy and tact. Can diffuse even high-tension situations comfortably.

Working Conditions:

Works in an environment where there is minimum exposure to dust, noise, or temperature. May be moderately exposed to unpleasant working conditions to include dust, noise, temperature, weather, petroleum products, and chemicals while visiting DART's operating facilities, assuming incumbent is observing all policies and procedures, safety precautions and regulations, and using all protective clothing and devices provided.

Note: The above statements are intended to describe the general nature and level of work being performed by people assigned to this job. The statements are not intended to be an exhaustive list of all responsibilities, duties, and skills required of personnel so classified. All employees may perform other duties as assigned.

DART is proud to be an Equal Employment Opportunity Employer, supporting diversity in the workplace. M/F/D/V

Posting End Date: June 15, 2024

JR101755