Position Information

Home to SXSW, Austin City Limits (ACL), and glorious natural springs and parks, Austin, Texas, is one of the fastest-growing areas in the United States, as well as the Live Music Capital of the World. Austin is the historic state capital of Texas and is the location of the Texas Department of Transportation Headquarters. TxDOT's Financial Management Division is seeking a Financial/Payroll Team Lead to join our team at our beautiful, new Stassney campus in Austin, where you will enjoy a hybrid work schedule (with minimal in-person days), covered employee parking, walking trails, on-site fitness center, coffee bar, and on-site cafeteria. We have a diverse workforce of over 13,000 employees statewide. If you want to build an exciting career, let's talk!

At TxDOT we value employee work-life-balance. In keeping with our commitment to this value our employees benefit from a wide array of programs and activities that include telework, flexed and compressed work schedules, wellness leave incentive, in-house fitness center, career development programs, tuition assistance, and various other benefits. For a complete list of our total compensation package please visit our website at: https://ftp.dot.state.tx.us/pub/txdot-info/hrd/careers/hidden_benefits.pdf

Stassney Campus:

https://youtu.be/u42vEZacDgA

The Texas Department of Transportation reserves the sole right to determine the level of position based on the applicant's work experience, education, skill level, and all other appropriate factors, and based on business needs.

Benefits and Perks

At TxDOT, we value employee work-life balance. In keeping with our commitment to this value, our employees benefit from a wide array of programs and activities that include:

• Low Turnover
• Retirement Pension
• Alternative Work Schedules
• Paid Leave/Holidays
• Health Premiums paid at 100% for full-time employees
• On the Job Training
• Tuition Assistance Program
• Comprehensive Wellness Program/Wellness Leave Incentives
• Career Development Programs/Opportunities for advancement

For a complete list of our total compensation package please visit our website at: Total Compensation Package

To view benefits available to all State of Texas employees visit: Benefits at a Glance | ERS (texas.gov)

Position Description

Serves as the Employee Payroll Team Lead and performs advanced (senior-level) payroll processing and analysis work for the Payroll/Time and Labor department. Work involves overseeing the payroll time and labor activities, including support of payroll system module upgrades. Creates and maintains team metrics and tracks the progress of major projects. Works under minimal supervision, with extensive latitude for the use of initiative and independent judgment.

Essential Duties:

• Serve as the Employee Payroll Team Lead and assist the Employee Payments Manager in the operational and strategic management of the payroll nd time/labor activities for TxDOT.
• Oversees the monthly, supplemental or other Payroll process and ensures that transactions are being processed in accordance with stated laws, regulations and policies at the Federal, State and department level.
• Acts as liaison for the unit to the State Comptroller for fiscal, CAPPS (PeopleSoft) and other payroll-related issues.
• Coordinate Payroll processes with both technical (Accenture) and functional (HRD, District Payroll Contacts, etc.) or contract worker resources as necessary in order to meet established Comptroller submission deadlines.
• Timely notify leadership of critical updates for Payroll and Time/Labor as published by the Comptroller's office, Internal Revenue Service (IRS) or any other governmental entity.
• Research, analyze, and interpret department policy and state/federal laws and regulations.
• Approve journal entries and ensure they are properly recorded in financial systems.
• Provide coaching and identify the training needs of staff.
• Identify and address negative trends (late vouchers, increasing interest, incorrect invoices, tax penalties, excessive salary overpayments, etc.).
• Coordinate staffing schedules and ensure sufficient coverage during peak times and normal operational levels.
• Periodically audit incoming e-mail, MS Teams/Planner and other resources to verify assigned tasks/items are handled appropriately.
• Minimize critical/repetitive errors and occurrences of overpayments, while ensuring that established deadlines are consistently met.
• Manage IRS activities related to compensation-based employee payments/benefits, including the TxDOT Form W-2 and Form 941 processes, deadlines and submissions.
• Develop and lead trainings, presentations and/or demonstrations for team/branch/division staff and other stakeholders.
• Schedule and attend meetings as necessary.
• Review and approve the work of team members and make recommendations for innovation and improvements to leadership.
• Manage employee work assignments and approve leave for the Payroll staff.
• Other duties as assigned.

Minimum Qualifications:

Education: Bachelor's Degree in in business, public administration, finance, accounting, or a related discipline. Relevant experience may be substituted for education on a year per year basis. Substitutions for Minimum Qualifications

Experience: 5 years of experience in accounts payable, billing/accounts receivable, time and labor, payroll, accounting, or related work experience. (Experience can be satisfied by full time or prorated part time equivalent).

Preferred Qualifications:

• Bachelors degree in Finance, Accounting, Economics, Business Administration, etc. highly preferred.
• Undergraduate and/or advanced degree are highly preferred.
• Documented experience directly managing Payroll and Time/Labor operations and staff.
• PeopleSoft Payroll (CAPPS) or other major ERP Payroll experience highly preferred.
• Large organization payroll/time and labor experience highly preferred.

Competencies:

• Experience overseeing a team of Payroll specialists.
• Experience approving Payroll in PeopleSoft (CAPPS) or major ERP Payroll application.
• Troubleshoot and work with third party vendor for payroll processing.
• Consistently provide prompt, courteous, and professional customer service to all customers.
• Maintain productive, open and professional relationships.
• Handle issues/questions without deferring unless appropriate.
• Respond to and resolve any problems or errors related to any assigned tasks.
• Utilize all tools available including, but not limited to: FIN website, Comptroller's Office and related resources, policy and procedure manuals, internet and intranet, lead and coworkers, training classes and materials.
• Ensures strict confidentiality, secure all sensitive materials and do not conduct unauthorized access of sensitive or confidential data.

Physical Requirements and Working Conditions:

• Sedentary work: Lift up to 10 lbs at a time and occasionally carry files/small tools
• Sitting - prolonged periods of time
• Repetitive Motion-substantial movements of the wrists, hands, and/or fingers
• Close Visual Acuity-work includes data/figures; view a computer screen; extensive reading

Conditions of Employment:

Please click this link to read the standard conditions of employment for all positions: St andard Conditions of Employment (TxDOT)