Financial/Federal Grants and Reimbursement Analyst

Position Information

Home to SXSW, Austin City Limits (ACL), and glorious natural springs and parks, Austin, Texas, is one of the fastest-growing areas in the United States, as well as the Live Music Capital of the World. Austin is the historic state capital of Texas and is the location of the Texas Department of Transportation Headquarters. TxDOT's Financial Management Division is seeking a Financial/Federal Grants and Reimbursement Analyst with experience in grants and project accounting and Federal grant audits. Come join our team at our beautiful, new Stassney campus in Austin, where you will enjoy a hybrid work schedule (with minimal in-person days), covered employee parking, walking trails, on-site fitness center, coffee bar, and on-site cafeteria. We have a diverse workforce of over 13,000 employees statewide. If you want to build an exciting career, let's talk!

At TxDOT we value employee work-life balance. In keeping with our commitment to this value our employees benefit from a wide array of programs and activities that include telework, flexed and compressed work schedules, wellness leave incentive, in-house fitness center, career development programs, tuition assistance, and various other benefits. For a complete list of our total compensation package please visit our website at: https://ftp.dot.state.tx.us/pub/txdot-info/hrd/careers/hidden_benefits.pdf

Stassney Campus:

https://youtu.be/u42vEZacDgA

Benefits and Perks

At TxDOT, we value employee work-life balance. In keeping with our commitment to this value, our employees benefit from a wide array of programs and activities that include:

• Low Turnover
• Retirement Pension
• Alternative Work Schedules
• Paid Leave/Holidays
• Health Premiums paid at 100% for full-time employees
• On the Job Training
• Tuition Assistance Program
• Comprehensive Wellness Program/Wellness Leave Incentives
• Career Development Programs/Opportunities for advancement

For a complete list of our total compensation package please visit our website at: Total Compensation Package

To view benefits available to all State of Texas employees visit: Benefits at a Glance | ERS (texas.gov)

Position Description

This position performs various accounting-related activities. Responsibilities include but are not limited to accounting for and initiating reimbursements for Federal grants with various federal entities, responding to internal and external audit requests (including the Federal Single Audit), processing journal entries and timely adjustments in PeopleSoft and other applications. Work requires excellent communication skills, ability to collaborate with different areas of FIN, other TxDOT districts & divisions and auditors. Employee must have a high level of attention to detail, handle multiple tasks, and strong research & problem solving skills. Experience with PeopleSoft, Microsoft applications, Tableau and web applications is preferred.

Essential Duties:

• Accurately process billings of federal reimbursements, in a timely manner, from various federal entities including but not limited to Federal Highway Administration (FHWA), Federal Aviation Administration (FAA), Federal Transit Administration (FTA) and National Highway Traffic Safety Administration (NHTSA).
• Assist with internal and external audits of federal programs and financial reports throughout the fiscal year. Ensure accurate and timely completion of audit activities, including coordination of meetings, data/documentation inquiries and addressing questions regarding data, processes and/or procedures. Assist with developing internal controls to mitigate risk of non-compliance.
• Process summary journal vouchers for funding & expenditures adjustments, analyze/reconcile federal receivables quarterly, assist with Cash Management Improvement Act activities to determine interest calculations, assist with year-end data requests and activities to support key stakeholder and preparation of annual financial reports.
• Research and prepare responses to federal billing & audit inquiries, notifications, legislation, and ad-hoc requests in a timely, clear, and concise manner. Coordinates responses with TxDOT district/division offices, MPOs, federal and local entities, as needed.
• Assist in developing Federal Billing & Audit procedures and guidance to ensure district & division offices are in compliance with laws, regulations, policies, procedures, and standards pertaining to federal-aid transportation programs.
• Develop Federal Billings & Audits training material and procedural documents; assist with training for new employees.
• Completes projects timely and accurately and within established deadlines.
• Accurately and within established deadlines, completes other duties as assigned.

Minimum Qualifications:

Education: Bachelor's Degree in Accounting or Business-related discipline. Relevant experience may be substituted for education on a year per year basis. Substitutions for Minimum Qualifications

Experience: 2 years accounting, bookkeeping, payroll, auditing experience. (Experience can be satisfied by fulltime or prorated part-time equivalent).

Preferred Qualifications:

• Bachelors degree in Finance, Accounting, Economics, Business Administration, etc. highly preferred.

Competencies:

Knowledge of -

• Grant, fund and cost accounting principles and procedures
• Federal grant compliance and programs
• Applicable computer operating systems and relevant applications
• Auditing and investigative methods, practices, and procedures
• Generally accepted accounting principles, procedures, and terminology
• Bookkeeping practices and procedures
• Applicable laws, rules, and regulations
• Developing, implementing, and monitoring budgets and project accounting Expert skill in -
• Researching, analyzing, and interpreting policies and state and federal laws and regulations specific to functional area

Proficient skill in -

• Public relations for maintaining effective working relationships with individuals and groups, both internal and external
• Maintaining effective working relationships with others
• Using basic mathematical fundamentals
• Analyzing and organizing business and technical data
• Preparing and maintaining confidential and sensitive records, files and reports Physical

Physical Requirements and Working Conditions:

• Sedentary work: Lift up to 10 lbs at a time and occasionally carry files/small tools
• Standing-prolonged periods of time
• Repetitive Motion-substantial movements of the wrists, hands, and/or fingers
• Close Visual Acuity-work includes data/figures; view a computer screen; extensive reading

Conditions of Employment:

Please click this link to read the standard conditions of employment for all positions: Standard Conditions of Employment (TxDOT)