Financial/Local Accounts Receivables Analyst

Position Information

Home to SXSW, Austin City Limits (ACL), and glorious natural springs and parks, Austin, Texas, is one of the fastest-growing areas in the United States, as well as the Live Music Capital of the World. Austin is the historic state capital of Texas and is the location of the Texas Department of Transportation Headquarters. TxDOT's Financial Management Division is seeking a Financial/Local Accounts Receivables Analyst. Come join our team at our beautiful, new Stassney campus in Austin, where you will enjoy a hybrid work schedule (with minimal in-person days), covered employee parking, walking trails, on-site fitness center, coffee bar, and on-site cafeteria. We have a diverse workforce of over 13,000 employees statewide. If you want to build an exciting career, let's talk!

At TxDOT we value employee work-life-balance. In keeping with our commitment to this value our employees benefit from a wide array of programs and activities that include telework, flexed and compressed work schedules, wellness leave incentive, in-house fitness center, career development programs, tuition assistance, and various other benefits. For a complete list of our total compensation package please visit our website at: https://ftp.dot.state.tx.us/pub/txdot-info/hrd/careers/hidden_benefits.pdf

Stassney Campus:

https://youtu.be/u42vEZacDgA

Benefits and Perks

At TxDOT, we value employee work-life balance. In keeping with our commitment to this value, our employees benefit from a wide array of programs and activities that include:

• Low Turnover
• Retirement Pension
• Alternative Work Schedules
• Paid Leave/Holidays
• Health Premiums paid at 100% for full-time employees
• On the Job Training
• Tuition Assistance Program
• Comprehensive Wellness Program/Wellness Leave Incentives
• Career Development Programs/Opportunities for advancement

For a complete list of our total compensation package please visit our website at: Total Compensation Package

To view benefits available to all State of Texas employees visit: Benefits at a Glance | ERS (texas.gov)

Position Description

This position performs various project accounting related activities for local government and third party funded projects, including handling accounts receivable from various local entities in relation to TxDOT construction projects. Responsibilities include but are not limited to accounting for and initiating draws for local entities, responding to internal and external audit requests, processing journal entries and timely adjustments in PeopleSoft and other applications. Work requires excellent communication skills, ability to collaborate with different areas of FIN, other TxDOT districts & divisions and auditors. Employee must have a high level of attention to detail, handle multiple tasks, and strong research & problem-solving skills. Experience with PeopleSoft, Microsoft applications, Tableau and web applications is preferred.

Essential Duties:

• Manage accounts receivable processes related to TxDOT Advanced Funding Agreements with state and local entities (e.g., cities, counties) and third parties, ensuring the accuracy and timeliness of project-related revenues, expenditures, and funding allocations.
• Perform timely and accurate monthly, quarterly and annual reconciliations of project contributions, expenditures, receivable balances and revenue recognition.
• Examine accounting and source documents for accuracy, completeness, and compliance with departmental and state regulations and agreements.
• Serve as a key contact for internal and external stakeholders on accounting issues, providing assistance and addressing inquiries related to financial records and transactions.
• Investigate and reconcile complex accounting discrepancies to ensure accurate financial reporting.
• Assist with internal and external audits of statewide and Local Receivables balances, project reconciliations, and financial reports throughout the fiscal year and during year-end reconciliations.
• Support the preparation and review of summary journal vouchers for funding and expenditure adjustments, and assist with the analysis and reconciliation of Local Receivables quarterly.
• Research and prepare responses to inquiries, notifications, legislation, ad-hoc requests related to Local Receivables, and coordinating responses with relevant stakeholders.
• Contribute to the development, evaluation, and updating of Local Receivables procedure documents to ensure compliance with applicable laws, regulations, and policies.
• Assist in creating, maintaining, and updating training materials, job aids, and documentation related to Local Receivables processes.
• Complete assigned projects accurately and within established deadlines.
• Perform and contribute to audit-based risk assessments and related analyses to identify key transactions for extended/increased monitoring and financial reporting.
• Perform other duties as assigned.

Minimum Qualifications:

Education: Bachelor's Degree in Accounting or Business-related discipline. Relevant experience may be substituted for education on a year per year basis. Substitutions for Minimum Qualifications

Experience: 4 years accounting, bookkeeping, payroll, auditing experience. (Experience can be satisfied by fulltime or prorated part-time equivalent).

Preferred Qualifications:

• Bachelor's Degree in Accounting, Finance or Business-related discipline highly preferred.

Competencies:

Extensive knowledge of -

• Grant, fund and cost accounting principles and procedures
• Project and revenue accounting and compliance
• Revenue deposit procedures
• Applicable computer operating systems and relevant applications
• Auditing and investigative methods, practices and procedures
• Generally accepted accounting principles, procedures and terminology
• Bookkeeping practices and procedures
• Applicable laws, rules, and regulations
• Developing, implementing and monitoring project budgets

Expert skill in -

• Performing statistical analysis
• Researching, analyzing, and interpreting policies and state and federal laws and regulations specific to functional area
• Administrative support practices and procedures to include writing, editing and report writing techniques, recording meeting notes, record keeping and records management

Proficient skill in -

• Analyzing contracts and agreements with multiple parties and payment structure
• Maintaining effective working relationships with individuals and groups, both internal and external
• Using basic mathematical fundamentals

Physical Requirements and Working Conditions:

• Sedentary work: Lift up to 10 lbs at a time and occasionally carry files/small tools
• Sitting - prolonged periods of time
• Repetitive Motion-substantial movements of the wrists, hands, and/or fingers
• Close Visual Acuity-work includes data/figures; view a computer screen; extensive reading

Conditions of Employment:

Please click this link to read the standard conditions of employment for all positions: Standard Conditions of Employment (TxDOT)