Financial/Payroll Specialist I: Employee Payments

Position Information

Home to SXSW, Austin City Limits (ACL), and glorious natural springs and parks, Austin, Texas, is one of the fastest-growing areas in the United States, as well as the Live Music Capital of the World. Austin is the historic state capital of Texas and is the location of the Texas Department of Transportation Headquarters. TxDOT's Financial Management Division is seeking Financial/Payroll Specialist I. Come join our team at our beautiful, new Stassney campus in Austin, where you will enjoy a hybrid work schedule (with minimal in-person days), covered employee parking, walking trails, on-site fitness center, coffee bar, and on-site cafeteria. We have a diverse workforce of over 13,000 employees statewide. If you want to build an exciting career, let's talk!

At TxDOT we value employee work-life-balance. In keeping with our commitment to this value our employees benefit from a wide array of programs and activities that include telework, flexed and compressed work schedules, wellness leave incentive, in-house fitness center, career development programs, tuition assistance, and various other benefits. For a complete list of our total compensation package please visit our website at: https://ftp.dot.state.tx.us/pub/txdot-info/hrd/careers/hidden_benefits.pdf

Stassney Campus:

https://youtu.be/u42vEZacDgA

Benefits and Perks

At TxDOT, we value employee work-life balance. In keeping with our commitment to this value, our employees benefit from a wide array of programs and activities that include:

• Low Turnover
• Retirement Pension
• Alternative Work Schedules
• Paid Leave/Holidays
• Health Premiums paid at 100% for full-time employees
• On the Job Training
• Tuition Assistance Program
• Comprehensive Wellness Program/Wellness Leave Incentives
• Career Development Programs/Opportunities for advancement

For a complete list of our total compensation package please visit our website at: Total Compensation Package

To view benefits available to all State of Texas employees visit: Benefits at a Glance | ERS (texas.gov)

Position Description

Performs moderately complex timekeeping and payroll functions. Assists with all payroll processing and timesheet review, as well as related payroll recording and reporting functions. Works under moderate supervision, with limited latitude for the use of initiative and independent judgment.

Essential Duties:

• Processes payroll transaction in accordance with applicable regulations, policies, and procedures; research critical transactions and recommends alternative solutions.
• Maintains appropriate payroll processing controls and assists with returned monies and payment cancellations.
• Communicates and coordinates with staff and external entities to research, explain and/or resolve complex payroll, leave, tax or retirement-related questions and issues; ensures the correct interpretation and application of various laws, codes, rules, accounting controls, and other matter pertaining to payroll operations.
• Processes payroll and verifies accuracy of hours to be paid.
• Assists with preparing system for payrolls and completing the fiscal year end process.
• Provides assistance and responds to district/division time administrator and/or employees with functionality and procedural payroll questions and issues.
• Sets up work schedules and schedule overrides; enters awarded agency time, donated sick hours and military hours; reconciles and inserts time for terminated employees; reconciles leave without pay hours.
• Assists with longevity and benefit replacement payments, lump sum payments to eligible terminated employees, monthly overtime and comp time payments.
• Assists with audits on off cycle payrolls and may create/distribute Internal Revenue Service 941 returns.
• Performs other job duties as assigned.

Minimum Qualifications:

Education: Bachelor's Degree in in business, public administration, finance, accounting, or a related discipline. Relevant work experience may be substituted for degree on a year per year basis . Substitutions for Minimum Qualifications

Experience: 1 year in time and labor, payroll, accounting, or related work experience. (Experience can be satisfied by full-time or prorated part-time equivalent) Related graduate level education may be substituted for experience on a year per year basis.

Preferred Qualifications:

• Bachelors degree in Finance, Accounting, Economics, Business Administration, etc. highly preferred.

Competencies:

Extensive knowledge of -

• Payroll processing and related reporting including 941 reporting, W-2 and IRS related processing
• Analyzing payroll projects and tasks, prioritizing setting goals and meeting payroll deadlines.
• Time and labor, timekeeping and related reporting and resolution
• Maintaining effective working relationships with internal and external customers
• Ability to adjust to changing work place demands
• Maintain confidentiality and protect the privacy of state employees, taxpayers and other members of the public.

Some knowledge of -

• Human resources administrative practice and procedures
• Leave accounting practices and procedures
• Governmental and financial accounting principles and procedures
• State government accounting, generally accepted accounting principles and procedures, office practices, and governmental regulations applying to accounting records
• State and federal payroll rules, regulations and laws

Physical Requirements and Working Conditions:

• Sedentary work: Lift up to 10 lbs at a time and occasionally carry files/small tools
• Sitting - prolonged periods of time
• Repetitive Motion-substantial movements of the wrists, hands, and/or fingers
• Close Visual Acuity-work includes data/figures; view a computer screen; extensive reading

Conditions of Employment:

Please click this link to read the standard conditions of employment for all positions: Standard Conditions of Employment (TxDOT)