Fiscal Affairs Manager

Posting Details

Posting Details

Posting Number S12466P

Working Title Fiscal Affairs Manager

Department UHC-Administration

About the University of Georgia

Since our founding in 1785, the University of Georgia has operated as Georgia's oldest, most comprehensive, and most diversified institution of higher education (https://www.uga.edu/). The proof is in our more than 235 years of academic and professional achievements and our continual commitment to higher education. UGA is currently ranked among the top 20 public universities in U.S. News & World Report. The University's main campus is located in Athens, approximately 65 miles northeast of Atlanta, with extended campuses in Atlanta, Griffin, Gwinnett, and Tifton. UGA employs approximately 3,000 faculty and more than 7,700 full-time staff. The University's enrollment exceeds 40,000 students including over 30,000 undergraduates and over 10,000 graduate and professional students. Academic programs reside in 18 schools and colleges, as well as a medical partnership with Augusta University housed on the UGA Health Sciences Campus in Athens.

About the College/Unit/Department

College/Unit/Department website

Posting Type External

Retirement Plan TRS or ORP

Employment Type Employee

Benefits Eligibility Benefits Eligible

Full/Part time Full Time

Work Schedule

Additional Schedule Information

Monday - Friday 8 am - 5 pm

Advertised Salary $65,000 - $70,000

Posting Date 08/01/2024

Open until filled Yes

Closing Date

Proposed Starting Date 10/01/2024

Special Instructions to Applicants

Priority given to applicants applying by August 26th.

Location of Vacancy Athens Area

EEO Policy Statement

The University of Georgia is an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, ethnicity, age, genetic information, disability, gender identity, sexual orientation or protected veteran status. Persons needing accommodations or assistance with the accessibility of materials related to this search are encouraged to contact Central HR (hrweb@uga.edu).

USG Core Values Statement

The University System of Georgia is comprised of our 26 institutions of higher education and learning, as well as the System Office. Our USG Statement of Core Values are Integrity, Excellence, Accountability, and Respect. These values serve as the foundation for all that we do as an organization, and each USG community member is responsible for demonstrating and upholding these standards. More details on the USG Statement of Core Values and Code of Conduct are available in USG Board Policy 8.2.18.1.2 and can be found online at https://www.usg.edu/policymanual/section8/C224/#p8.2.18_personnel_conduct.

Additionally, USG supports Freedom of Expression as stated in Board Policy 6.5 Freedom of Expression and Academic Freedom found online at https://www.usg.edu/policymanual/section6/C2653.



Position Information

Classification Title Fiscal Affairs Manager

FLSA Exempt

FTE 1.00

Minimum Qualifications

Requires at least a baccalaureate degree in the field. Please contact your Human Resources office for an evaluation of education/experience in lieu of the required minimum qualifications.

Preferred Qualifications

• Three years of experience with financial-related duties (accounting, purchasing, budgeting, etc.), or three years of experience in a University healthcare setting.
• At least one year of supervisory or other leadership experience.

Position Summary

Reporting to the Director for Finance for the Division of Student Affairs, the Fiscal Affairs Manager manages the day-to-day financial operations of the University Health Center (UHC). This position is responsible for transactional oversight, financial report creation and maintenance, and various other financial/accounting duties for the UHC. In addition, this position is responsible for the supervision of two full-time Material Services employees, who coordinate most purchasing and asset management activities for the UHC.

Knowledge, Skills, Abilities and/or Competencies

• Possess excellent communication and interpersonal skills.
• Ability to function independently and solve both routine and complex accounting-related problems.
• Ability to make decisions regarding business activities based on prescribed UGA policies and procedures.
• Proven supervisory and coaching skills.
• Extremely knowledgeable about Microsoft Office suite, including Microsoft Excel and Outlook.
• Ability to concentrate for extended periods and organize diverse information.

Physical Demands

• Lift and carry over 20 pounds, both assisted and unassisted.
• Communicate effectivity via telephone, virtually, and in-person.

Is driving a responsibility of this position? No

Is this a Position of Trust? Yes

Does this position have operation, access, or control of financial resources? Yes

Does this position require a P-Card? No

Is having a P-Card an essential function of this position? No

Does this position have direct interaction or care of children under the age of 18 or direct patient care? Yes

Does this position have Security Access (e.g., public safety, IT security, personnel records, patient records, or access to chemicals and medications) Yes

Credit and P-Card policy

Be advised a credit check will be required for all positions with financial responsibilities. For additional information about the credit check criteria, visit the UGA Credit Background Check website.

Background Investigation Policy

Offers of employment are contingent upon completion of a background investigation including, a criminal background check demonstrating your eligibility for employment with the University of Georgia; confirmation of the credentials and employment history reflected in your application materials (including reference checks) as they relate to the job-based requirements of the position applied for; and, if applicable, a satisfactory credit check. You may also be subject to a pre-employment drug test for positions with high-risk responsibilities, if applicable. Please visit the UGA Background Check website.



Duties/Responsibilities

Duties/Responsibilities

Financial Oversight

• Serves as the primary reviewer and approver of all financial-related transactions in UGAMart and in the UGA Financial Management system for the University Health Center.
• Reviews and approves all travel authorizations and expense reports for the University Health Center. Ensures all required documentation is present and all expenses are compliant with UGA policies for travel and purchasing.
• Ensures financial data used for planning, evaluating, and decision-making are accurate and timely. Monitors revenue and expenses on an ongoing basis while looking for trends and variances in data. Reports trends and variances to the Director for Finance.
• Assists with complex purchasing situations by offering policy interpretation, reaching out to vendors, and coordinating with other UHC stakeholders throughout the purchasing process. Assists with responding to questions from UGA Procurement, Accounts Payable, and other UGA departments as they arise.
• Routinely reviews all open purchase order encumbrances to determine eligibility for closure. Coordinates with appropriate UHC stakeholders and Procurement to request closures as needed.
• Updates monthly net revenue statements for the Director for Finance to review and discuss with UHC and Student Affairs stakeholders.
• Prepares Monthly Status Reports packets for signature routing in DocuSign for all Health Center departments.
• Creates monthly costs of goods sold GL journals for the UHC Pharmacy and Vision Clinic. Assists with reconciliation of annual physical inventory counts for the Pharmacy and Vision Clinic. Assists the Director for Finance with other fiscal year-end duties as needed.
• Analyzes, develops, documents, and enforces USG, UGA, and internal financial policies and procedures. Make recommendations for improvements. Revises relevant policies and procedures as needed. Offers training to employees as part of onboarding and as needed to ensure compliance.

Percentage of time 70 Duties/Responsibilities

Leadership and Supervision of Material Services Staff

• Guides the hiring process to include recruiting, interviewing, hiring, and training for Material Services staff. Approves timecards and leave requests for Material Services staff.
• Serves as a Material Services point of contact for UHC staff during absences.
• Monitors Material Services processes and procedures to ensure efficiency and alignment with UHC goals and objectives.
• Assists Material Services staff with annual physical inventory as required by UGA Asset Management. Assists Material Services staff with disposition of surplus property.
• Assists Material Services staff with all telephone-related duties as needed.
• Conducts performance reviews on a timely basis, and provide feedback which recognizes professional achievements and encourages professional growth.
• Actively participates in and promotes the engagement, development and retention of each staff member.

Percentage of time 25 Duties/Responsibilities

Collaboration and Engagement

• Serve as a backup for greeting visitors and answering phones for the UHC Administrative suite.
• Actively and effectively engage and collaborate with peers and colleagues throughout the UHC organization, Student Affairs, and UGA central offices.
• Participates in administrative meetings and serves on both internal and external campus committees as required.
• Assists the Director for Finance for the Division of Student Affairs with creating a collaborative and transparent environment of financial accountability and stewardship.

Percentage of time 5

Contact Information

Recruitment Contact

Contact Details

For questions concerning this position or recruitment progression, please refer to the Recruitment Contact listed below.

Recruitment Contact Name Marion Spearman

Recruitment Contact Email spearman@uga.edu

Recruitment Contact Phone



Posting Specific Questions

Required fields are indicated with an asterisk (*). Applicant Documents Required Documents

1. Resume/CV
2. Cover Letter
3. List of References with Contact Information

Optional Documents