Fiscal Asst,Sr

Position Title: Fiscal Asst,Sr

Employee Classification: Fiscal Asst,Sr

College/Division: Cooperative Extension Service

Department: 310000-COOPERATIVE EXTENSION SERVICE

Internal or External Search: External - Open to all applicants

Location: Cooperative Extension Locations

Offsite Location (if applicable): NM Edge office in Albuquerque, NM

Target Hourly/Salary Rate: 17.14

Appointment Full-time Equivalency: 1.0

Exempt or Non-Exempt: Non-Exempt

Summary: The department of Cooperative Extension Service- NM Edge invites you to apply for the position of Fiscal Asst, Sr. NM EDGE a service of New Mexico State University CES is a program designed to provide a comprehensive course of study to administrators.

Classification Summary:Under general direction, performs a broad range of accounting functions with lead responsibility for accounting records in a small office or organization department. Ensures documents being processed are included in the appropriate accounting period. Posts, balances, and closes subsidiary ledgers. Follows up on delinquent accounts receivable customers. Analyzes and verifies internal consistency, completeness, and arithmetic accuracy of account documents and makes adjustments.

Classification Standard Duties:Coordinates the activities of subordinates; Prepares or verifies and encodes requisitions, invoices, complex journal entries or other transaction documents for accuracy, completeness and compliance with pertinent university or sponsor regulations; assigns transaction codes to document; approves transaction documents within designated limits; Determines if funds are available for expenditures or requisitions and posts to proper account; monitors fund/account balances and notifies appropriate personnel when limits are reached; Maintains special logs or records and balances and reconciles internal accounts or records; Reviews computer reports to identify and trace sources of error; makes necessary corrections; Prepares a variety of straightforward special and recurring accounting related reports, summaries, financial statements, statistical reports and reconciliations; Performs or reviews specialized calculations related to posting and accounting functions; Solves problems and recommends changes in procedure in accordance with previous training or experience; Ensures requirements and specifications of university or outside agencies are met by monitoring and complying with reporting requirements and opening or closing accounts as specified/required; Controls small petty cash fund; authorizes disbursement and fund replenishment; prepares necessary entries; Contacts department personnel, account representatives or other appropriate personnel regularly to resolve problems, keep all parties informed and to serve as a reference source; composes correspondence of technical nature pertaining to assignments; May authorize the purchase of equipment, supplies and services within defined limits; May prepare student personnel payroll action requests.Performs miscellaneous job-related duties as assigned.

Required Education, Experience, Certification/License, Equivalency

Required Education:High School diploma or GED certificate.; Required Experience:Three (3) years of experience related to the standard duties as outlined.; Equivalency:Completion of a post-secondary degree or certificate may substitute for years of experience.; Required Certification/License:

Knowledge, Skills and Abilities

KNOWLEDGE:Knowledge of accounting and bookkeeping practices and principles; Knowledge of generally accepted accounting principles and budgeting practices.; SKILLS:Skill in maintaining and reconciling accounting and financial records.; ABILITIES:Ability to effectively communicate.

Job Duties and Responsibilities

*** POSITION IS LOCATED IN ALBUQUERQUE, NM***

Knowledge of accounting and bookkeeping practices and principles: Knowledge of generally accepted accounting principles and budgeting practices. Ability to effectively communicate.

- Manages receivables including individual and group accounts

- Coordinates and communicates regularly with group account managers

- Generates invoices and posts payments received

- Manages payables including processing purchase orders, getting approval to pay invoices, paying instructors, and release of any unused encumbrances

- Checks for completeness and compliance with university regulations

- Independently responds to or initiates correspondence regarding matters pertaining to assigned function

- Assists director with monitoring monthly finances

- Orders office supplies

- Assists with student services desk during on site events

- Assists with in-person graduation activities

- Serves as proctor or helper in live-online classes

- Travel to conference location sites in January and June is required (3-5 days for each of the two events).

Preferred Qualifications

Previous experience working with Accounts Payable and Accounts Receivable software systems is preferred.

Special Requirements of the Position

Department Contact: Christy Green, 505-224-4058, cgreen18@nmsu.edu

Contingent Upon Funding: Not Applicable

Bargaining Unit Eligibility: This is a bargaining unit position with American Federation of State, County & Municipal Employees (AFSCME).

Standard Work Schedule: Standard (M-F, 8-5)

If Not a Standard Work Schedule:

Working Conditions and Physical Effort

Environment: Work is normally performed in a typical interior/office work environment.

Physical Effort: No or very limited physical effort required.

Lifting Requirements: Requires handling of average-weight objects up to 10 pounds or some standing or walking.

Risk: No or very limited exposure to physical risk.