Fiscal Technician | Accounts Payable | N01078

Position Details

Posting Number
N01078

Classification Title
Fiscal Technician

Working Title
Fiscal Technician | Accounts Payable | N01078

Employee Group
Staff

Bargaining Unit
AFSCME

Location
Main Campus

Department
Accounts Payable

Pay Rate
$44,890

Employment Type
Regular FT

Work Schedule

Position Summary Information

Position Summary

-Utilize financial systems to enter transactions in a timely manner; accurately and proficiently.
-Utilize reporting tools to reconcile accounts and accurately answer questions.
-Knowledge of PASSHE and SRU travel regulations.
-Proficiency processing travel and answering questions regarding travel.
-Assist with travel training.
-Verify travel requests and expense vouchers including receipts and per diem rates. Ensure all travel submitted adheres
to regulations and policies set forth by PASSHE and the university.
-Maintain travel records as required by retention policies.
-Knowledgeable pertaining to and the ability to assist employees with the Travel Card program.
-Review departmental budgets when a budget error message is received when processing invoices or travel. Pre-post a
budget transfer if budget is available.
-Enter invoices from vendors into SourcePoint or SAP for payment.
-Actively encourage suppliers to register in SourcePoint if they have not already done so. Also, if they are mailing
invoices and are a SourcePoint vendor, they should be encouraged to invoice through SourcePoint instead.
-Process ACH and check payment runs. Process wire transfer payments as necessary.
-Provide check images when requested.
-Void checks as needed.
-Reviews, posts, and processes a variety of financial or audit documents.
-Reconcile, report, and process 1099 and related 1096 forms.
-Contact payees of outstanding stale dated checks that they haven't cashed their check and reissue checks as requested.
-Prepare and submit the annual Escheat check filing with the Department of Treasury.
-Run reports for reconciling the receiving and invoicing documents. Work with departments, vendors, and central receiving; maintaining balanced accounts.
-Analyzes forms, correspondence, audit and investigation reports, and other fiscal records to determine completeness, accuracy of information, and compliance with rules and regulations.
-Review and resolve payment discrepancies working with vendors, purchasing, and the university department involvedwith the purchase.
-Review vendor statements, analyze, and respond with accurate updated documentation.
-Prepare and present data requested for audits.
-Maintain spreadsheets for various university departments, i.e. a utility payment tracking spreadsheet sent to
Accounting, Facilities & Planning monthly. Analyze these records to ensure they are complete and accurate.
-Assist with implementation of process changes and improvements.
-Knowledgeable of policies and procedures impacting record keeping and expenditure processing, i.e. Public FundsPolicy.
-Answer phones and greet people coming into the office offering assistance. This can included daily interaction withvendors, faculty, staff, students, coaches, and administrators as they pertain to accounts payable.
-Open mail, process invoices, and respond to correspondence as necessary.
-Issue Tax exempt forms to vendors, travelers, and others requesting verification of tax-exempt status.
-Request W-9's form from vendors as needed.
-Provide SRU's W-9 form as requested.
-Maintain strict confidentiality with sensitive payment information (payments of lawsuits, background checks, drugtests, etc.)
-All other duties as assigned.

Minimum Qualifications

Two years of experience performing bookkeeping or clerical accounting work; or an associate degree in accounting or business administration including or supplemented by six credits in accounting; or any equivalent combination of experience and training. A successful campus interview and passing a criminal background check required.

Preferred Qualifications

Preference will be given to applicants who have experience with grants; knowledge of the SAP financial program; and experience with database management. Experience working in a human services or educational environment and with diverse populations is also preferred.

Posting Detail Information

Posting Date
09/04/2024

Closing Date

Open Until Filled
No

Notice of Non-Discrimination

Slippery Rock University of Pennsylvania does not discriminate on the basis of race, color, gender, sexual orientation, national origin, religion, age, disability, age/or veteran status in its programs or activities in accordance with Title IX of the Educational Amendments of 1972, the Americans with Disabilities Act of 1990, Section 504 of the Rehabilitation Act of 1973, Title VII of the Civil Rights Act of 1964, and other applicable statutes and University policies.

The following person has been designated to handle inquiries regarding the non-discrimination policies:

Assistant Vice President of Human Resources & Compliance/Title IX Coordinator
008 Old Main Building
104 Maltby Avenue
Slippery Rock University
Slippery Rock, PA 16057
724.738.2016

Respect for Individuals in the Community

Slippery Rock University provides an environment that respects, encourages, and promotes the talents and contributions of all. Slippery Rock University values a community with a shared sense of purpose, where people demonstrate mutual respect and appreciation. Slippery Rock University values diversity that honors and includes all persons regardless of age, creed, disability, ethnic heritage, gender, gender identity, race, religion, sexual orientation, or socioeconomic status in academic and extracurricular endeavor, in the working environment, and in the daily life of the university community.

Special Instructions to Applicants

Please provide three professional references in the application.

Recommended candidate will be required to complete criminal background checks, including Act 34 (State Police); Act 151 (Child Abuse); and Federal Criminal ( FBI ) clearance prior to appointment.

Full consideration given to resumes received by September 9, 2024.