Posting Details

Position Details

Posting Number G/R24981P

Working Title FY24 Mandela Washington Fellowship P/T Program Assistant

Department OGE-International Partnerships

About the University of Georgia

Since our founding in 1785, the University of Georgia has operated as Georgia's oldest, most comprehensive, and most diversified institution of higher education (https://www.uga.edu/). The proof is in our more than 235 years of academic and professional achievements and our continual commitment to higher education. UGA is currently ranked among the top 20 public universities in U.S. News & World Report. The University's main campus is located in Athens, approximately 65 miles northeast of Atlanta, with extended campuses in Atlanta, Griffin, Gwinnett, and Tifton. UGA employs approximately 3,000 faculty and more than 7,700 full-time staff. The University's enrollment exceeds 40,000 students including over 30,000 undergraduates and over 10,000 graduate and professional students. Academic programs reside in 18 schools and colleges, as well as a medical partnership with Augusta University housed on the UGA Health Sciences Campus in Athens.

About the College/Unit/Department

The Office of Global Engagement consist of multiple offices offering services for International Initiatives, Global Education and risk management for international travelers, Immigration Services, International Centers Abroad, and Finance and Operations.

College/Unit/Department website globalengagement.uga.edu

Employment Type Employee

Additional Schedule Information

Your supervisor will assist you in making your work schedule. There will be some evening and weekend schedule times to work.

Advertised Salary 20.00

Anticipated Start Date 06/19/2024

Posting Date 03/29/2024

Closing Date

Open Until Filled Yes

Special Instructions to Applicants

You must be prepared to pass a background check prior to beginning employment.

Location of Vacancy Athens Area

EOO Statement

The University of Georgia is an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, ethnicity, age, genetic information, disability, gender identity, sexual orientation or protected veteran status. Persons needing accommodations or assistance with the accessibility of materials related to this search are encouraged to contact Central HR (hrweb@uga.edu).

USG Core Values Statement

The University System of Georgia is comprised of our 26 institutions of higher education and learning, as well the System Office. Our USG Statement of Core Values are Integrity, Excellence, Accountability, and Respect. These values serve as the foundation for all that we do as an organization, and each USG community member is responsible for demonstrating and upholding these standards. More details on the USG Statement of Core Values and Code of Conduct are available in USG Board Policy 8.2.18.1.2 and can be found on-line at https://www.usg.edu/policymanual/section8/C224/#p8.2.18_personnel_conduct. Additionally, USG supports Freedom of Expression as stated in Board Policy 6.5 Freedom of Expression and Academic Freedom found on-line at https://www.usg.edu/policymanual/section6/C2653.



Duties/Responsibilities

Duties/Responsibilities

Assist the Grants & Projects Coordinator with program logistics, communications, and other activities. Work with vendors to plan and execute program logistics - including organizing catered meal pickup and delivery, and planning other meals, lodging, travel logistics, and program activities. Collaborate with relevant team members to ensure smooth program logistics and participant engagement.

Percentage of time 45 Duties/Responsibilities

Serve as a point of contact for international program participants regarding logistics of day-to-day activities including driving participants locally.

Percentage of time 35 Duties/Responsibilities

Gather, organize, and track invoices, receipts, and documentation of financial activities for processing. Track estimates, prepare budget to actual comparisons, and process financial transactions and reports as directed.

Percentage of time 20

Position Details

Position Information

Classification Title Temporary Office/Clerical

FLSA Non-Exempt

UGA Job Code

FTE .75

Minimum Qualifications

Position Summary

This position will work with the Director of International Initiatives, Grants & Project Coordinator, and OGE Business Office on program logistics, preparing payments for processing, interacting with program participants, and some travel. The International Initiative staff will be responsible for the 24 Mandela Washington Fellowship Program participants from June 12, 2024 - July 30, 2024. This position will be 25-30 hours per week. The program assistant may work some evenings and some weekends.

The Program Assistant will play a crucial role in supporting the successful execution of the 2024 Mandela Washington Fellowship program at the University of Georgia. This intensive executive-style program aims to empower young African leaders with the skills and knowledge necessary to take on leadership roles in their respective sectors and communities in Africa.

Relevant/Preferred Education, Experience, Licensure, Certification in Position

Driving experience. Strong verbal communication skills are preferred.

Knowledge, Skills, Abilities and/or Competencies

Experience with project and event management, program logistics, planning, and execution.

Physical Demands

Stand or sit at a desk for long periods of time. Set up/clean-up of catered meals. Lift up to 35 pounds. Driving participants in a 12-passenger van.

Is this a Position of Trust? No

Does this position have operation, access, or control of financial resources? No

Does this position require a P-Card? No

Is having a P-Card an essential function of this position? No

Is driving a requirement of this position? Yes

Does this position have direct interaction or care of children under the age of 18 or direct patient care? No

Does this position have Security Access (e.g., public safety, IT security, personnel records, patient records, or access to chemicals and medications) No

Background Investigation Policy

Offers of employment are contingent upon completion of a background investigation including, a criminal background check demonstrating your eligibility for employment with the University of Georgia; confirmation of the credentials and employment history reflected in your application materials (including reference checks) as they relate to the job-based requirements of the position applied for; and, if applicable, a satisfactory credit check. You may also be subject to a pre-employment drug test for positions with high-risk responsibilities, if applicable. Please visit the UGA Background Check website.



Contact Information

Recruitment Contact

Contact Details

For questions concerning this position or recruitment progression, please refer to the Recruitment Contact listed below.

Recruitment Contact Name Brian Watkins

Recruitment Contact Email brianw@uga.edu

Recruitment Contact Phone 706-542-1117

Posting Specific Questions

Required fields are indicated with an asterisk (*).

1. * Do you possess a valid driver's license?
   • No Response
   • No
   • Yes

Applicant Documents Required Documents

1. Resume/CV
2. Cover Letter

Optional Documents