Graduate Admissions Specialist

Posting Details

Posting Details

Benefits of Working at UNCW
Want to become a soaring UNCW Seahawk and work at one of the best universities on the East Coast? Want to put your toes in the sand after a day of work? The University of North Carolina Wilmington offers a wonderfully vibrant university community along with a beautiful location just miles from the beach.

Employees of UNCW are provided a comprehensive benefits package as well as other programs, resources, policies, and practices that help to support a work/life balance. Our programs have been designed to provide a variety of choices to best fit your needs and the needs of your family. Full time employees are eligible for dental, vision and health insurance plans. Health insurance benefit plans eligibility begins on the first of the month following date of hire. Retirement plan contributions begin on the eligibility date following election and include employer contributions for either a defined contribution or a defined benefit plan. Optional disability plans are also available.

Full time employees are also eligible for the tuition waiver program which covers the cost of tuition and fees for up to three (3) undergraduate or graduate courses per academic year at UNCW or any other university within the UNC System. In addition, UNCW covers the cost of tuition and fees for one UNCW course each summer session.

As a full time employee, UNCW also offers a free membership to the Campus Recreation Center, free vaccine and booster shots offered on campus, meditation and yoga sessions, voluntary supplemental insurance coverages, pretax flexible spending accounts, 12 paid holidays, 24 hours of paid community service leave time, paid vacation and sick leave accrual and family medical leave after 12 months of continuous service.

We also offer an abundance of training and development programs through our Dare to Learn Academy ,and the employee assistance program , many of which are offered free of charge.
Recruitment Range $42,000 - $48,823 Vacancy Number S02506 Position Title Student Services Specialist Working Title Graduate Admissions Specialist Competency Level Journey Home Department Graduate School - 31000 Primary Purpose of Organizational Unit
The Graduate School is responsible for all administrative aspects of the university’s graduate programs. The chief officer is the Dean of the Graduate School. Primary functions of the Graduate School include monitoring and periodically reviewing all existing programs to ensure that their standards and performance are of the highest quality, identifying and developing new programs that are consistent with regional and national needs, providing logistical support necessary to facilitate the student’s graduate experience, supporting the research and creative activities of faculty and students through workshops, innovative programs, and funding opportunities, and promoting communication and cooperation among various academic units within UNCW and the university system. The graduate school admissions team provides comprehensive applicant services.
College Graduate Continuing and Lifelong Ed - 310 College College/School Information University Information
The University of North Carolina Wilmington, the state’s coastal university, is dedicated to the integration of teaching, mentoring, research and service. Widely acknowledged for its world-class faculty and staff and continuously recognized at a national level for scholarly excellence and affordability, UNCW offers a powerful academic experience that stimulates creative inquiry and critical thinking and a community rich in diversity, inclusion and global perspectives.

A public institution with nearly 18,000 students, UNCW offers a full range of baccalaureate- and graduate-level programs, as well as doctoral degrees in educational leadership, marine biology, nursing practice and psychology; and many distance learning options, including clinical research, an accelerated RN-to- BSN program, an Executive M.B.A. program structured for working professionals, and the nation’s only bachelor’s degree program focused on coastal engineering.

The university’s efforts to advance research and scholarly activities have earned UNCW the elevated designation of “Doctoral Universities: High Research Activity” institution (R2 University) by the Carnegie Classification of Institutions of Higher Education.

UNCW has been part of the University of North Carolina System since 1969.
Location of Workplace Main UNCW Campus Brief Summary of Work for this Position
The Graduate Admissions Team in the Graduate School provides comprehensive application and data management support.

Duties include:
Comprehensive Application Management Support:

• Monitors the applications as they progress through the application workflow/cycle
• Foreign credential evaluation review to determine the equivalency of foreign degrees to the U.S. education system
• Verify the regional accreditation status of foreign institutions and programs; access the capability of foreign accreditation standards with regional accreditation requirements to the U.S.
• Convert foreign grades into the U.S. ( GPA ) Grade Point Average system, considering any variation in grading scales and adjust them to align with the university’s standards
• Updates and verifies student application data between admissions systems for accuracy; refers special issues to the Dean
• Communicates with a diverse population of prospective applicants about graduate programs, application requirements, status, missing documentation, and admissions decisions; this position might be the applicant’s first point of contact with UNCW

Data Management:

• Uses multiple systems and software to push/pull data
• Maintains software data tables in applicable systems; tests and troubleshoots software during system upgrades and updates and assists admissions area and campus users with technical issues
• Enters and verifies graduate application information and test scores
• Utilizes error reports to identify and update missing or incorrect data
• Scans and/or uploads supplemental application materials
• Data entry

Other Duties:

• Assists with documentation and makes recommendations for graduate process efficiencies, including practices, policies, and procedures
• Maintains confidentiality of protected information
• Assists with managing the social media presence for the Graduate School accounts
• Assists with other processes and procedures as assigned

Minimum Education and Experience Requirements
Bachelor’s degree; or equivalent combination of training and experience. All degrees must be received from appropriately accredited institutions.

Preferred education, professional skills and experience

• Bachelor’s degree and experience in higher education
• Knowledge in Ellucian Banner or other student information system
• Experience with an application management system
• Accuracy and attention to detail in a busy office environment
• Ability to interpret academic policies and procedures
• Possess excellent verbal and written skills
• Ability to address and resolve issues or questions
• Adaptable and flexible
• Willingness to learn and embrace new technologies and software
• Outstanding customer service skills
• Professional and amicable demeanor

Required Certifications or licensure
None.
FTE 1.0 (40 hours per week) Months Per Year 12 Months Work Days Monday - Friday Work Hours 8:00 AM - 5:00 PM Type of Position Permanent Anticipated Ending Date if Time-Limited Position Number 8144 Job Posting Date 09/12/2024 Posting Close Date 09/22/2024 Number of Openings Single Incumbent Special Notes to Applicants
PLEASE NOTE : This posting will close at 11:59PM (Eastern time) on the posted closing date. To receive full consideration, please be sure you have fully completed the entire application, including the ‘Work History’ section before you apply for this position. Applications must be submitted through the online application system to be considered.

This position is being recruited at the Journey level. If no applicants apply who meet the required competency, training & experience requirements, then management may consider other applicants. Salary would be determined based on competencies, equity, budget, and market considerations.
EEO Statement
At the University of North Carolina at Wilmington ( UNCW ), our culture reflects our values of inclusion, diversity, globalization, ethics and integrity and innovation and we are committed to providing equality of educational and employment opportunity for all persons without regard to race, sex (such as gender, gender identity, marital status, childbirth, and pregnancy), age, color, national origin (including ethnicity), religion, disability, sexual orientation, political affiliation, veteran status, military service member status, genetic information, or relationship to other university constituents - except where sex, age, or ability represent bona fide educational or occupational qualifications or where marital status is a statutorily established eligibility criterion for State funded employee benefit programs. UNCW believes that embracing the unique contributions of our faculty, staff and students is critical to our success and paramount in being recognized for our global mindset.
Eligibility for Employment
Final candidates are subject to criminal & sex offender background checks. Some vacancies also require credit or motor vehicle checks. UNC Wilmington participates in E-Verify. Federal law requires all employers to verify the identity and employment eligibility of all persons hired to work in the United States.
External Link to Posting https://jobs.uncw.edu/postings/33536

Applicant Documents

Required Documents

Resume

Cover Letter

Optional Documents

Posting Specific Questions

Required fields are indicated with an asterisk (*).

* Do you have experience working in higher education?
(Open Ended Question)

* Do you have experience with an admissions application or workflow system? If so, please indicate which system and your usage. If no experience, please indicate N/A.
(Open Ended Question)

* If you have BANNER or other Student Information System (SIS) experience, please detail the name of the system and your usage. If no experience, please indicate by listing N/A.
(Open Ended Question)

* Could you share your experience you have evaluating international transcripts? If no experience, indicate NA
(Open Ended Question)

* How did you learn of this opportunity with UNCW? (2024)

• UNCW Website
• UNCW LinkedIn Page
• UNCW X Account (formerly Twitter)
• UNCW Employee Referral
• UNCW Instagram Account (UNCW_jobs)
• UNCW Job Alert
• Chronical of Higher Education
• Diverse Issues in Higher Education
• Glassdoor
• Higher Ed Jobs
• Hispanic Outlook
• Indeed
• Inside Higher Ed
• North Carolina Job Network
• Women in Higher Education
• Craigslist
• Career Events/Job Fairs
• Billboards/Marquee
• Other

If you selected "Other" to the question above, please explain how you found out about this opportunity. Enter N/A if not applicable.
(Open Ended Question)