Graduate Funding Program Coordinator (4575U) Graduate Division, #71761
Berkeley, California
Employer: Berkeley University of California
Industry:
Salary: Competitive
Job type: Full-Time
At the University of California, Berkeley, we are committed to creating a community that fosters equity of experience and opportunity, and ensures that students, faculty, and staff of all backgrounds feel safe, welcome and included. Our culture of openness, freedom and belonging make it a special place for students, faculty and staff.
The University of California, Berkeley, is one of the world's leading institutions of higher education, distinguished by its combination of internationally recognized academic and research excellence; the transformative opportunity it provides to a large and diverse student body; its public mission and commitment to equity and social justice; and its roots in the California experience, animated by such values as innovation, questioning the status quo, and respect for the environment and nature. Since its founding in 1868, Berkeley has fueled a perpetual renaissance, generating unparalleled intellectual, economic and social value in California, the United States and the world.
We are looking for equity-minded applicants who represent the full diversity of California and who demonstrate a sensitivity to and understanding of the diverse academic, socioeconomic, cultural, disability, gender identity, sexual orientation, and ethnic backgrounds present in our community. When you join the team at Berkeley, you can expect to be part of an inclusive, innovative and equity-focused community that approaches higher education as a matter of social justice that requires broad collaboration among faculty, staff, students and community partners. In deciding whether to apply for a position at Berkeley, you are strongly encouraged to consider whether your values align with our Guiding Values and Principles , our Principles of Community , and our Strategic Plan .
At UC Berkeley, we believe that learning is a fundamental part of working, and our goal is for everyone on the Berkeley campus to feel supported and equipped to realize their full potential. We actively support this by providing all of our staff employees with at least 80 hours (10 days) of paid time per year to engage in professional development activities. To find out more about how you can grow your career at UC Berkeley, visit grow.berkeley.edu .
Departmental Overview
The Graduate Division's Student Funding Unit plays a central role in maintaining the highest level of academic excellence possible at UC Berkeley. We provide fellowships, funding, and program support to attract the most competitive students to our university and provide funding opportunities for students at various stages of their academic career. Our programs exist to give students opportunities to devote themselves fully to the pursuit of their scholarly and professional interests. Our knowledge and expertise in all areas of graduate funding and student life provide a strong foundation for advising the students, faculty, and staff across our vast and diverse campus.
The Student Funding team trains and advises staff and faculty departmental advisors in over 125 degree programs, offers direct advising to approximately 13,000 graduate and professional students, as well as individuals seeking admission into a graduate program at Berkeley. Training and expertise includes fellowship and academic support funding and collective bargaining agreement administration for academic student employees and graduate student researchers.
Application Review Date
The First Review Date for this job is: 8/28/2024
Responsibilities
This position plays a significant role in supporting Graduate Students through the administration of internal and external fellowship programs on behalf of the campus. The Fellowship Program Coordinator works with internal and external organizations to coordinate graduate student fellowships, providing support to students, faculty, and staff from application to evaluation to awarding. Serves as an expert and resource to update applications and eligibility requirements according to national and constituent regulations and policies. Ensures proper payment of awards, monitoring compliance with fellowship terms, administering fellowships and fellowship related competitions. Administers and tracks the current University Fellowship allocation system. Analyzes data to ensure compliance and accurate aid delivery. Partners with departmental staff to provide accurate, transparent, and clear information about funding for graduate students in a wide variety of degree programs, offering critical support for students to achieve their academic goals.
*Key Responsibilities
50% - Fellowship Program Management
Implements and coordinates student financial aid grants offered through the Graduate Division. Works with internal and external organizations to coordinate procedures. Serves as expert resource to update applications and eligibility requirements according to national and constituent regulations and policies. Analyzes data to ensure compliance and accurate aid delivery. Provides analysis for the Graduate Division to evaluate and implement fundraising initiatives.
10% - NSF GRFP Administration
In partnership with Student Funding Financial Analyst, serves as campus-wide expert and steward of National Science Foundation Graduate Research Fellowship Program (NSF GRFP). Acts as a student facing Coordinating Official, working with fellows, faculty, and staff to provide information, respond to inquiries about program policies, and interface with NSF. Interprets regulations and develops or recommends procedures to ensure compliance and accurate aid delivery. Reconciles large volumes of student data from multiple sources and adjusts Grants Roster Report. Coordinates yearly NSF GRFP info session. Updates NSF GRFP Administration at UCB guide. Works with Berkeley Regional Services, Director of Graduate Appointments, and Financial Analyst to ensure correct placement and payment of fellows in GSR - Fellow job title.
5% - Travel Grant Administration
Reviews Slate fellowship application data to administer the Graduate Division's Conference Travel Grant program. Monitors, tracks, and makes awards in Campus Solutions. Tracks budget and provides analysis of usage and suggestions on how to improve the process. Provides individual counseling on non-routine, sensitive aid issues. Exercises professional judgment to authorize changes in financial aid awards.
10% - Advertising and Outreach
Creates awareness of fellowship programs through advertising and outreach. Works with the Graduate Division Communications Team and utilizes Wordpress to update website information. Holds information sessions throughout the year. Innovates additional methods of communication to promote and increase awareness of programs.
10% - Fellowship and Block Grant Allocation Tracking
Provides annual University Fellowship and NRST allocation information to divisional leadership and tracks their departmental allocations. Verifies that departmental assignments match divisional allocations and troubleshoots any issues with over- or under-awarding. Monitors and tracks Chancellor's carry forward and other exceptions. Delivers annual Block Grant memos to departments which provide base and spring supplement amounts as well as Graduate Opportunity Program, Mentored Research Award, and UC Dissertation Year nomination amounts. Administers yearly accounting of Block Grant and fellowship usage. Regularly audits Block Grant usage and advises departments on carry forward rules. Recommends new or changes to policy in areas needing clarification, and identifies solutions to existing fellowship program policies without precedent. Coordinates follow up inquiries when allocations are underused by departments.
5% - Slate Application Development
Coordinates the design, planning, and implementation of fellowship program application and review process in Slate. Working with Business System Analyst, designs systems and reports that are responsive to the needs of the department. Streamlines Slate workflows, create and manage new data fields, and manage departmental applications. Assists with Funding Offer Letter Template development, implementation, maintenance, and training. Assist departments with entering admitted student funding packages.
10% - Other Duties as Assigned
Update any application forms yearly and as needed.
Required Qualifications
This is a 3yr, full-time (40 hours/week), contract appointment. This is a monthly paid, exempt position.
For information on the comprehensive benefits package offered by the University, please visit the University of California's Compensation & Benefits website.
Under California law, the University of California, Berkeley is required to provide a reasonable estimate of the compensation range for this role and should not offer a salary outside of the range posted in this job announcement. This range takes into account the wide range of factors that are considered in making compensation decisions including but not limited to experience, skills, knowledge, abilities, education, licensure and certifications, analysis of internal equity, and other business and organizational needs. It is not typical for an individual to be offered a salary at or near the top of the range for a position. Salary offers are determined based on final candidate qualifications and experience.
The budgeted salary or hourly range that the University reasonably expects to pay for this position is $70,000.00 - $83,200.00.
How to Apply
To apply, please submit your resume and cover letter.
Other Information
This is a hybrid position, with up to 60% remote work eligibility.
Conviction History Background
This is a designated position requiring fingerprinting and a background check due to the nature of the job responsibilities. Berkeley does hire people with conviction histories and reviews information received in the context of the job responsibilities. The University reserves the right to make employment contingent upon successful completion of the background check.
Equal Employment Opportunity
The University of California is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or protected veteran status. For more information about your rights as an applicant, please see the U.S. Equal Employment Opportunity Commission poster.
For the complete University of California nondiscrimination and affirmative action policy, please see the University of California Discrimination, Harassment, and Affirmative Action in the Workplace policy.
The University of California, Berkeley, is one of the world's leading institutions of higher education, distinguished by its combination of internationally recognized academic and research excellence; the transformative opportunity it provides to a large and diverse student body; its public mission and commitment to equity and social justice; and its roots in the California experience, animated by such values as innovation, questioning the status quo, and respect for the environment and nature. Since its founding in 1868, Berkeley has fueled a perpetual renaissance, generating unparalleled intellectual, economic and social value in California, the United States and the world.
We are looking for equity-minded applicants who represent the full diversity of California and who demonstrate a sensitivity to and understanding of the diverse academic, socioeconomic, cultural, disability, gender identity, sexual orientation, and ethnic backgrounds present in our community. When you join the team at Berkeley, you can expect to be part of an inclusive, innovative and equity-focused community that approaches higher education as a matter of social justice that requires broad collaboration among faculty, staff, students and community partners. In deciding whether to apply for a position at Berkeley, you are strongly encouraged to consider whether your values align with our Guiding Values and Principles , our Principles of Community , and our Strategic Plan .
At UC Berkeley, we believe that learning is a fundamental part of working, and our goal is for everyone on the Berkeley campus to feel supported and equipped to realize their full potential. We actively support this by providing all of our staff employees with at least 80 hours (10 days) of paid time per year to engage in professional development activities. To find out more about how you can grow your career at UC Berkeley, visit grow.berkeley.edu .
Departmental Overview
The Graduate Division's Student Funding Unit plays a central role in maintaining the highest level of academic excellence possible at UC Berkeley. We provide fellowships, funding, and program support to attract the most competitive students to our university and provide funding opportunities for students at various stages of their academic career. Our programs exist to give students opportunities to devote themselves fully to the pursuit of their scholarly and professional interests. Our knowledge and expertise in all areas of graduate funding and student life provide a strong foundation for advising the students, faculty, and staff across our vast and diverse campus.
The Student Funding team trains and advises staff and faculty departmental advisors in over 125 degree programs, offers direct advising to approximately 13,000 graduate and professional students, as well as individuals seeking admission into a graduate program at Berkeley. Training and expertise includes fellowship and academic support funding and collective bargaining agreement administration for academic student employees and graduate student researchers.
Application Review Date
The First Review Date for this job is: 8/28/2024
Responsibilities
This position plays a significant role in supporting Graduate Students through the administration of internal and external fellowship programs on behalf of the campus. The Fellowship Program Coordinator works with internal and external organizations to coordinate graduate student fellowships, providing support to students, faculty, and staff from application to evaluation to awarding. Serves as an expert and resource to update applications and eligibility requirements according to national and constituent regulations and policies. Ensures proper payment of awards, monitoring compliance with fellowship terms, administering fellowships and fellowship related competitions. Administers and tracks the current University Fellowship allocation system. Analyzes data to ensure compliance and accurate aid delivery. Partners with departmental staff to provide accurate, transparent, and clear information about funding for graduate students in a wide variety of degree programs, offering critical support for students to achieve their academic goals.
*Key Responsibilities
50% - Fellowship Program Management
Implements and coordinates student financial aid grants offered through the Graduate Division. Works with internal and external organizations to coordinate procedures. Serves as expert resource to update applications and eligibility requirements according to national and constituent regulations and policies. Analyzes data to ensure compliance and accurate aid delivery. Provides analysis for the Graduate Division to evaluate and implement fundraising initiatives.
10% - NSF GRFP Administration
In partnership with Student Funding Financial Analyst, serves as campus-wide expert and steward of National Science Foundation Graduate Research Fellowship Program (NSF GRFP). Acts as a student facing Coordinating Official, working with fellows, faculty, and staff to provide information, respond to inquiries about program policies, and interface with NSF. Interprets regulations and develops or recommends procedures to ensure compliance and accurate aid delivery. Reconciles large volumes of student data from multiple sources and adjusts Grants Roster Report. Coordinates yearly NSF GRFP info session. Updates NSF GRFP Administration at UCB guide. Works with Berkeley Regional Services, Director of Graduate Appointments, and Financial Analyst to ensure correct placement and payment of fellows in GSR - Fellow job title.
5% - Travel Grant Administration
Reviews Slate fellowship application data to administer the Graduate Division's Conference Travel Grant program. Monitors, tracks, and makes awards in Campus Solutions. Tracks budget and provides analysis of usage and suggestions on how to improve the process. Provides individual counseling on non-routine, sensitive aid issues. Exercises professional judgment to authorize changes in financial aid awards.
10% - Advertising and Outreach
Creates awareness of fellowship programs through advertising and outreach. Works with the Graduate Division Communications Team and utilizes Wordpress to update website information. Holds information sessions throughout the year. Innovates additional methods of communication to promote and increase awareness of programs.
10% - Fellowship and Block Grant Allocation Tracking
Provides annual University Fellowship and NRST allocation information to divisional leadership and tracks their departmental allocations. Verifies that departmental assignments match divisional allocations and troubleshoots any issues with over- or under-awarding. Monitors and tracks Chancellor's carry forward and other exceptions. Delivers annual Block Grant memos to departments which provide base and spring supplement amounts as well as Graduate Opportunity Program, Mentored Research Award, and UC Dissertation Year nomination amounts. Administers yearly accounting of Block Grant and fellowship usage. Regularly audits Block Grant usage and advises departments on carry forward rules. Recommends new or changes to policy in areas needing clarification, and identifies solutions to existing fellowship program policies without precedent. Coordinates follow up inquiries when allocations are underused by departments.
5% - Slate Application Development
Coordinates the design, planning, and implementation of fellowship program application and review process in Slate. Working with Business System Analyst, designs systems and reports that are responsive to the needs of the department. Streamlines Slate workflows, create and manage new data fields, and manage departmental applications. Assists with Funding Offer Letter Template development, implementation, maintenance, and training. Assist departments with entering admitted student funding packages.
10% - Other Duties as Assigned
Update any application forms yearly and as needed.
Required Qualifications
- Interpersonal skills. Multicultural competencies; ability to work with diverse populations.
- Ability in problem identification and reasoning; ability to develop original ideas to solve problems.
- Demonstrates ability to learn quickly, reason, synthesize and generalize based on information obtained; sound judgment; ability to draw unbiased conclusions
- Strong written, verbal and presentation skills for influencing and facilitating
- Skilled in navigating organizational complexity.
- Skills in analytical, problem-solving, project planning and implementation.
- Skills in judgment and decision-making, problem solving, identifying measures of system performance and the actions to improve performance.
- Ability to handle multiple constituencies, agendas, engagements and tasks, and to deal productively with ambiguity and conflict.
- Ability to focus on priorities, strategies, and vision.
- Bachelor's degree in related area and/or equivalent experience/training.
- Knowledge of University-specific computer application programs
This is a 3yr, full-time (40 hours/week), contract appointment. This is a monthly paid, exempt position.
For information on the comprehensive benefits package offered by the University, please visit the University of California's Compensation & Benefits website.
Under California law, the University of California, Berkeley is required to provide a reasonable estimate of the compensation range for this role and should not offer a salary outside of the range posted in this job announcement. This range takes into account the wide range of factors that are considered in making compensation decisions including but not limited to experience, skills, knowledge, abilities, education, licensure and certifications, analysis of internal equity, and other business and organizational needs. It is not typical for an individual to be offered a salary at or near the top of the range for a position. Salary offers are determined based on final candidate qualifications and experience.
The budgeted salary or hourly range that the University reasonably expects to pay for this position is $70,000.00 - $83,200.00.
How to Apply
To apply, please submit your resume and cover letter.
Other Information
This is a hybrid position, with up to 60% remote work eligibility.
Conviction History Background
This is a designated position requiring fingerprinting and a background check due to the nature of the job responsibilities. Berkeley does hire people with conviction histories and reviews information received in the context of the job responsibilities. The University reserves the right to make employment contingent upon successful completion of the background check.
Equal Employment Opportunity
The University of California is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or protected veteran status. For more information about your rights as an applicant, please see the U.S. Equal Employment Opportunity Commission poster.
For the complete University of California nondiscrimination and affirmative action policy, please see the University of California Discrimination, Harassment, and Affirmative Action in the Workplace policy.
Created: 2024-08-22
Reference: 71761
Country: United States
State: California
City: Berkeley
ZIP: 94708