MINIMUM QUALIFICATIONS:

• Current or previous permanent service as an HIM Tech 1, or
• Must be reachable on the current civil service list for HIM Tech 1

Current certification by the American Health Information Management Association as a Registered Health Information Administrator (RHIA) or as a Registered Health Information Technician (RHIT).

Duties Description POSITION DESCRIPTION:

Position will be required to perform technical activities involving the maintenance, review and use of clinical/medical records in paper and electronic format. This position will ensure records and databases are accurate, complete, and secured; ensures compliance with federal and state regulations, i.e. (HIPAA, Mental Hygiene Laws).

#LI-JB3

NY HELPS

This title is part of the New York Hiring for Emergency Limited Placement Statewide Program (NY HELPS). HELPS Program titles may be filled via a non-competitive appointment. This means that you do not need to take an exam to qualify, but you do need to meet the minimum qualifications of the title.

If you are hired under the HELPS Program, you will be first be appointed as a temporary employee. In June 2024, if you are performing successfully in the position, your appointment will be changed from temporary to permanent non-competitive. Once you are in permanent status, your official probationary period will begin and you may take any promotion exam for which you are qualified.

At a future date (within one year of permanent appointment), employees hired under NY HELPS are expected to have their permanent non-competitive employment status converted to permanent competitive status. You will not have to take an exam to gain permanent competitive status.

PRIMARY DUTIES AND RESPONSIBILITIES:

• Processes records received into the department
• Assists in established paper and electronic records maintenance and management processes
• Acts as HIM liaison to select teams to provide record management guidance
• Provides ongoing record training to teams
• Responds to record and information requests

Utilizes several databases, electronic forms management system, and software to perform required tasks and electronic health record system
• Generates and distributes system reports as scheduled and as requested
• Performs quality improvement functions
• Participates on Local or Statewide Committees, as assigned
• Occasional travel to other CNYDDSOO or NYS OPWDD locations
• Performs general office functions
• Performs all other duties as assigned

Preferred working knowledge in Microsoft Word, Excel and Access and familiarity with ICD 10 and CPT 4 coding concepts

Additional Comments EMPLOYMENT OPPORTUNITY ANNOUNCEMENT EOA #: 24-171
EOA DATE: 06/18/2024
REPLY BY: 07/02/2024

TITLE: Health Information Management Technician 1 NUMBER OF POSITIONS: 2
SALARY GRADE: 13

SALARY: $51,587- $63,169

NEGOTIATING UNIT: PS&T

OFFICE/REGION: State Operations
DIVISION/DEPARTMENT: Health Information Management LOCATION: 200 W. Dominick St
Rome, NY 13440

SHIFT/PASS DAYS: 8:00 a.m. - 4:30 p.m.
Pass Days: Sat/Sun

Some positions may require additional credentials or a background check to verify your identity.

Name Human Resources

Telephone

Fax 315-338-0443

Email Address CentralNY.Careers@opwdd.ny.gov

Address

Street 8163 Gore Rd

City Rome

State NY

Zip Code 13440

Notes on Applying APPLICATION PROCEDURE: Submit cover letter and résumé by 07/02/2024 to:

Central New York DDSO Attn: Human Resources
8163 Gore Road
Rome, NY 13440
E-Mail: CentralNY.Careers@opwdd.ny.gov

Any questions regarding the duties of this position may be directed to Amela Smajic, HIMA3 at 315- 339-3941
Please reference the above EOA # 24-171 in all correspondence.

NYS offers Incredible Benefits!

• Savings programs such as the U.S. Savings Bond and the College Savings Plan.

• Voluntary pre-tax savings programs such as Health Care Spending Account and the Dependent Care Advantage Account offer employees options to pay for uncovered health care expenses or dependent care expenses.

• Access to the Employee Assistance Program (EAP) an assessment and referral service that connects employees with local service providers and support services to address their personal needs.

• Life insurance and Disability insurance.

• The New York State Deferred Compensation Plan is a voluntary retirement plan that offers employees the option to invest a part of their salaries for retirement on a tax-deferred basis.

• Public Service Loan Forgiveness (PSLF) Program.

Paid Holidays and Leave
• Thirteen (13) paid holidays each year.
• Thirteen (13) days of paid vacation leave initially.
• Five (5) days paid personal leave each year.
• Thirteen (13) days of paid sick leave each year (PEF/CSEA), which may carry over from year to year.
• Up to three (3) days professional leave each year to participate in professional development events.

Health Care Coverage
Employees and their eligible dependents can choose from a variety of affordable health insurance programs. Employees are provided family dental and vision plans at no extra cost.

Retirement Program
Participate in The NYS Employees' Retirement System (ERS), which is recognized as one of the best-managed and best-funded public retirement systems in the nation.

Professional Development and Education and Training
NYS offers training programs and tuition assistance to eligible employees to maintain and increase their professional skills and prepare them for promotional opportunities. For more information, please visit https://goer.ny.gov/training-and-professional-development.

Additionally, the Public Service Workshops Program (PSWP) offers certain professional training opportunities for PEF represented and M/C designated employees that may grant continuing education credits towards maintaining professional licensure. For more information, please visit https://oer.ny.gov/public-serviceworkshops-program-pswp.

OPWDD is committed to creating and sustaining a culture of inclusion. We believe that we are most effective in managing and improving our service system with a diverse team of employees. With such a large workforce, we rely on the collective individual differences, life experiences, knowledge, self-expression, ideas, and talent that our employees bring to their work. This speaks to our culture and is a key part of our successes. As we continuously recruit people for our team, we welcome the unique contributions that applicants bring in terms of their education, culture, ethnicity, race, sex, gender identity and expression, nation of origin, age, languages spoken, veteran's status, color, religion, disability, sexual orientation, and beliefs

If you are employed by state government, you may be able to receive loan forgiveness under the Public Service Loan Forgiveness Program (PSLF). The PSLF Program forgives the remaining balance on Direct Loans after 120 qualifying monthly payments have been made under a qualifying repayment plan while working full-time for a qualifying employer. For more information on PSLF, please visit www.studentAid.gov/publicservice.

Employees on long term leave can bid on positions but must be able to report to work within fourteen (14) days and be able to perform the essential functions of their positions with or without reasonable accommodation (RA). If an employee believes that he or she needs a reasonable accommodation, they should contact the NYS OPWDD Workforce and Talent Management Central Office (518) 473-9689 or Email at accommodationrequests@opwdd.ny.gov to obtain information and RA forms.

Please Note:

• For CSEA positions: Local Bidding Agreements will be honored.
• Preference will be given to OPWDD employees impacted by closures. If you are being impacted by closure, please indicate this on your resume/cover letter.
• In order to be eligible for appointment and to maintain employment, you cannot be listed as an excluded individual or entity on any of the Federal and/or State Medicaid and Medicare exclusion lists (or excluded from any other Federal or Federally assisted program). If you are appointed and subsequently listed as an excluded individual or entity on any of these lists (or excluded from any other Federal or Federally assisted program), you may be terminated from your employment.
• OPWDD is an Equal Opportunity/Affirmative Action Employer