Job Summary The Hemostasis and Thrombosis Center (HTC) Administrative Officer (AO) plays a pivotal role within our organization, reporting directly to the Program Director. This essential position is responsible for fiscal management across multiple facets of the UC Davis Health HTC, including clinical research, comprehensive medical care, and the administration of outpatient 340B pharmaceutical services for individuals with inherited bleeding and clotting disorders. The HTC AO is responsible for the meticulous oversight of the HTC financial accounts, ledger accuracy, staff effort allocation, contracts and grants management, invoicing, budgeting, claims, purchasing, accounts receivable, checks reconciliation, and the crucial task of ensuring that internal ledgers align with those of contracted pharmacies. The AO maintains accurate and auditable records and spreadsheets, ensuring financial integrity. The position also serves as supervisor to two staff members and back up to the Program Director. This multifaceted role ensures the financial health and regulatory compliance of the HTC, providing a robust foundation to fulfill our mission and goals.

Apply By Date

July 2, 2024, by 11:59 pm

Qualifications

Minimum Qualifications

• Bachelor's degree in related area and / or equivalent experience / training
• Experience with managing financial accounts, preparing budgets, analyzing financial data, and ensuring compliance with financial regulations and policies.
• Experience with accounting principles and practices, including general ledger, accounts receivables/payable, and reporting.
• Experience in grants management, including pre- and post-award administration and sponsor compliance.
• Experience working in environment with healthcare compliance regulations, State and Federal policies and procedures, mandatory reporting and adherence to the Code of Conduct standards.
• Demonstrated excellent verbal and communication skills, with the ability to effectively communicate financial information to both internal and external stakeholders.
• Demonstrated analytical skills with the ability to interpret financial data, identify trends, and make recommendations for innovative solutions.
• Demonstrated ability to work collaboratively with a diverse team of professionals to achieve common goals and objectives.
• Demonstrated organizational skills with the ability to effectively manage multiple competing tasks and priorities.

Preferred Qualifications

• Experience in healthcare finance services.
• Experience with 340B program administration.
• Experience in risk management or compliance.
• Experience using financial management software.
• Familiarity with UC Davis Health systems and processes.

Key Responsibilities

• 60% - Finance Management
• 20% - Supervision
• 20% - Leadership and Teamwork

Department Overview

The UCD Hemophilia Treatment Center (HTC) is a federally funded, registered treatment center that provides comprehensive medical, psychosocial, and specialized care to individuals with rare inherited bleeding and clotting disorders.

POSITION INFORMATION

• Salary or Pay Range: $2,770.11 - $5,022.99
• Salary Frequency: Bi-weekly
• Salary Grade: Grade 22
• UC Job Title: ADMIN OFCR 3
• Number of Positions: 1
• Appointment Type: Staff: Career
• Percentage of Time: 100
• Shift Hours: 08 Hours
• Location: Ticon I (HSP087)
• Union Representation: 99 - Non-Represented (PPSM)
• Benefits Eligible: Yes
• Hybrid/Remote/Onsite: This position is 100% on-site

Benefits

Outstanding benefits and perks are among the many rewards of working for the University of California. UC Davis offers a full range of benefits, resources and programs to help you bring your best self to work, as well as to help you and your family achieve your health, wellness, financial and career goals. Learn more about the benefits below and eligibility rules by visiting either our handy Benefits Summary for UC Davis Health Employees or Benefits Summary for UC Davis Employees and our Benefits Page.

If you are represented by a union, benefits are negotiated between the University of California (UC) and your union and finalized in a contract. Read your bargaining unit's employment contract, stay abreast of current negotiations and learn about collective bargaining at UC: https://ucnet.universityofcalifornia.edu/labor/bargaining-units/index.html

• High quality and low-cost medical plans to choose from to fit your family's needs
• UC pays for Dental and Vision insurance premiums for you and your family
• Extensive leave benefits including Pregnancy and Parental Leave, Family & Medical Leave
• Paid Holidays annually as stipulated in the UC Davis Health Policies or Collective Bargaining Agreement
• Paid Time Off/Vacation/Sick Time as stipulated in the UC Davis Health Policies or Collective Bargaining Agreement
• Continuing Education (CE) allowance and Education Reimbursement Program as stipulated in the UC Davis Health Policies or Collective Bargaining Agreement
• Access to free professional development courses and learning opportunities for personal and professional growth
• WorkLife and Wellness programs and resources
• On-site Employee Assistance Program including access to free mental health services
• Supplemental insurance offered including additional life, short/long term disability, pet insurance and legal coverage
• Public Service Loan Forgiveness (PSFL) Qualified Employer & Student Loan Repayment Assistance Program for qualified roles
• Retirement benefit options for eligible roles including Pension and other Retirement Saving Plans. More information on our retirement benefits can be found here
• UC Davis cares about building a community, which is why we provide resources to enhance diversity, equity and inclusion as well as Employee Resource Groups (ERGs) to support our staff

Physical Demands

• Standing - Occasional Up to 3 Hours
• Walking - Occasional Up to 3 Hours
• Sitting - Frequent 3 to 6 Hours
• Lifting/Carrying 0-25 Lbs - Occasional Up to 3 Hours
• Pushing/Pulling 0-25 Lbs - Occasional Up to 3 Hours
• Bending/Stooping - Occasional Up to 3 Hours
• Squatting/Kneeling - Occasional Up to 3 Hours
• Twisting - Occasional Up to 3 Hours
• Reaching overhead - Occasional Up to 3 Hours
• Keyboard use/repetitive motion - Frequent 3 to 6 Hours

Mental Demands

• Sustained attention and concentration - Frequent 3 to 6 Hours
• Complex problem solving/reasoning - Occasional Up to 3 Hours
• Ability to organize & prioritize - Frequent 3 to 6 Hours
• Communication skills - Frequent 3 to 6 Hours
• Numerical skills - Occasional Up to 3 Hours
• Constant Interaction - Frequent 3 to 6 Hours
• Customer/Patient Contact - Frequent 3 to 6 Hours
• Multiple Concurrent Tasks - Frequent 3 to 6 Hours

Work Environment

Professional office environment, inperson and virtual meetings, periods of high intensity deadlines. Occasional travel for training and professional development. Occasional evening and weekend work.

Special Requirements

• This is a critical position, as defined by UC policy and local procedures, and as such, employment is contingent upon successful completion of background check(s), including but not limited to criminal record history background check(s)
• The duties or functions of this position include the handling of cash (or cash equivalents)
• This position is designated as a mandated reporter under CANRA and UC policy, and employment is contingent on compliance with applicable policies, procedures and training requirements

Diversity, Equity, Inclusion and Belonging

At UC Davis, we're solving life's most urgent challenges to bring a fuller, healthier, and more resilient world within reach. We grow from every challenge we take on and we don't just maintain - we improve. We recognize that creating an inclusive and intellectually vibrant organization means understanding and valuing both our individual differences and our common ground. The most comprehensive solutions come from the most diverse minds and you belong here. As you consider joining UC Davis, please explore our Principles of Community, our Clinical Strategic Plan and strategic vision for research and education, and our latest efforts to outgrow the expected. The University of California, Davis is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age or protected veteran status.

For the University of California's Affirmative Action Policy, please visit: https://policy.ucop.edu/doc/4010393/PPSM-20

For the University of California's Anti-Discrimination Policy, please visit: https://policy.ucop.edu/doc/1001004/Anti-Discrimination

Because we want you to be seen, our recruiting process at UC Davis fosters authenticity, diversity, and inclusion. Studies have shown that some people may not apply to jobs unless they meet every single qualification. Each unique role at UC Davis has a set of requirements and you could be perfect for this role, or you could be perfect for the next role! Don't meet all the requirements? We still encourage you to apply! #YouBelongHere