Human Resources Assistant

Human Resources Assistant

Location:

ATA Engineering, 13290 Evening Creek Drive South, San Diego, CA 92128

ATA Engineering is an employee-owned engineering consulting company seeking an organized and motivated individual to fill our entry-level Human Resources (HR) Assistant role. The position will assist with the administration of HR functions including recruitment, performance management, HR information systems (HRIS), benefits, safety programs, training, personnel filing, data entry, event planning, catering orders, and various other policies and procedures. The ideal candidate will act as a point of contact for all company offices and personnel requiring assistance with the administration or clarification of HR systems, benefits, or policies, with a key focus on creating and maintaining positive employee morale, education, and participation.

Essential Duties and Responsibilities

• Cross-train with the existing HR team to gain familiarity with various HR functions, policies, and tasks affecting employees and business operations.
• Schedule and participate in administrative team meetings.
• Play a role in attracting and retaining top industry talent by posting career opportunities on various job boards while working with the HR team to conduct meaningful recruitment outreach and facilitate quick candidate response times.
• Participate in résumé review, interview scheduling, and onboarding.
• Promote HR best practices for new hire onboarding and integration.
• Support the HR team with office setup and travel arrangements for new hires, returning students, and interview candidates.
• Maintain electronic and hard copy personnel files to ATA standards of excellence.
• Participate in the rollout of the annual performance evaluation process.
• Help to maintain the company's HRIS and related systems.
• Acquire a thorough understanding of all company benefit offerings and supporting resources.
• Plan and organize company social events, collect data and RSVPs, and serve as the on-site point of contact on the day or evening of the event.
• Collaborate with the HR team to measure, track, and report results of HR efforts, employee participation, and feedback for improvement.
• Actively promote initiatives relating to corporate social responsibility, employee ownership, training opportunities, and health and wellness.
• Share responsibility for the day-to-day communication and consistent administration of HR policies and procedures as outlined in the company's employee handbook.
• Obtain feedback from employees and management aimed at improving the support provided by the HR function.
• Assist with the training of employees as needed for compliance, system upgrades, and new policies.
• Become an office safety ambassador and maintain the company's safety standards and emergency notification system.
• Assist with additional administrative tasks and supply orders as needed.
• Demonstrate attention to detail and uphold company and employee confidentiality best practices.

Requirements

• Must be a U.S. Person as defined by 22 C.F.R. § 120.15
• Bachelor's degree in human resources, communications, business administration, management, public relations, or other relevant discipline with excellent academic record
• A minimum of 1-2 years of work experience, preferably in a professional or technical setting
• Interest in engineering
• Ability to prioritize work, proactively plan, and multitask
• Excellent verbal and written communications skills
• Strong presentation skills.
• Proficient in Microsoft Word and Excel
• Professional dress, appearance, and demeanor
• Ability to work with minimal supervision
• Ability to spend long periods of time sitting at a computer, standing, or in an active state as needed to coordinate various event types within diverse environments

Salary Range (2024):

Entry-Mid Career Level: $50,000-$56,000 per year

How to Apply

We appreciate your interest in ATA Engineering and request that you submit the following materials if you are qualified and wish to join our team of employee-owners at ATA Engineering:

• A current résumé or CV.
• A copy of your up-to-date college transcripts. You may email them, or request that an official transcript be sent directly to the address below. If your transcript contains identifying information such as Social Security Number and/or date of birth, please delete this information prior to submitting your transcripts.
• A statement confirming that you meet the definition of a US person as defined by 22 C.F.R. § 120.15.

Please note: we prefer electronic copies of all documents, but you may also mail them to the address below if necessary. Many of our contracts require access to government, defense, and classified information. We cannot consider your application unless you are a US Person. Once we have reviewed your qualifications, you will be contacted by email regarding the status of your application.

Email all documents to HR Director at [email protected]

Or mail them to:

Director, Human Resources
ATA Engineering, Inc.
13290 Evening Creek Drive South
San Diego, CA 92128

ATA Engineering, Inc., is an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex (including pregnancy or related medical condition, sexual orientation, gender identity, or gender expression), national origin, age, disability, medical condition, genetic information, veteran status, marital status, or any other characteristic protected by applicable federal, state, or local law.

If you are a qualified individual with a disability or a disabled veteran, you have the right to request an accommodation if you are unable or limited in your ability to use or access our career center as a result of your disability. To request an accommodation, contact an ATA Engineering, Inc., Human Resources Representative at [email protected] .