Human Resources Assistant

As a Human Resources Assistant, you will play a key role in supporting the HR department by managing applicant files, ensuring smooth onboarding processes, and maintaining effective communication with new and prospective employees. Your organizational skills and attention to detail will help streamline HR operations and contribute to a positive experience for all candidates and new hires.

Key Responsibilities:

1. Applicant Tracking:
   
   • Maintain and update applicant tracking system with new candidate information.
   • File and organize resumes, cover letters, and other application materials in a systematic manner.
   • Ensure all applicant documents are complete and up-to-date.
2. Follow-Up Communication:
   
   • Send acknowledgment emails to new applicants and keep them informed throughout the recruitment process.
   • Schedule interviews and coordinate with candidates and hiring managers.
   • Provide timely updates to candidates regarding their application status and next steps.
3. Onboarding Support:
   
   • Assist in preparing onboarding materials and new hire packets.
   • Schedule and coordinate orientation sessions for new employees.
   • Ensure all necessary documentation is completed and filed for new hires.
4. Record Keeping:
   
   • Maintain accurate records of applicant and employee data in compliance with company policies and legal requirements.
   • Generate reports related to recruitment and onboarding metrics as needed.
5. Administrative Support:
   
   • Provide general administrative support to the HR team, including data entry, filing, and handling HR-related inquiries.
   • Assist in organizing and scheduling HR events, meetings, and training sessions.
6. Compliance and Confidentiality:
   
   • Adhere to company policies and procedures regarding data privacy and confidentiality.
   • Ensure compliance with relevant labor laws and regulations.

Qualifications:

• Education: Associate's degree in Human Resources, Business Administration, or related field preferred. Relevant work experience may substitute for formal education.
• Experience: Previous experience in an administrative or HR support role is a plus.
• Skills: Strong organizational and multitasking abilities, excellent communication skills, and proficiency with office software and HR management systems.
• Attributes: Detail-oriented, proactive, and able to handle sensitive information with discretion.

Working Conditions:

• Office environment with standard working hours.
• Occasional overtime may be required to meet deadlines or support recruitment events.