Human Resources Data Entry Specialist

JOB TITLE:

Human Resources Data Entry Specialist

REPORTS TO:

Coordinator of Human Capital

WORK DAYS:

240 Days 12 months

SALARY:

Salary Schedule 14 -2 $42,132.00 - $54,996.00

LOCATION:

Human Resources Department

FLSA

Status:

EXEMPT

NON EXEMPT

X

JOB DESCRIPTION:

To enter data from various source documents into the computer system for storage, processing and data management purposes.

DUTIES AND RESPONSIBILITIES:

• Responsible for processing employee information and maintaining employee records in the Birmingham City Schools Human Resources Department.
• Assist in the design systems, modification and/or system development. Prepare statistical summaries and basic special reports for the Human Resources Department.
• Assist other staff in reviewing, verifying and entering employee personnel data into the Harris Solutions (NexGen) system.
• Assist in conducting basic requirements, analysis, and documentation, testing and deployment of HR, Benefits and Payroll applications, interfaces and related business processes, including maintenance, enhancements, upgrades and new development, as well as other subsystems.
• Participate in the on-going implementation, maintenance, and reporting needs of the Human Resources Department.
• Support one or more functional client areas, e.g. Compensation, Benefits, Organizational Development, Recruitment and Staffing, Payroll and Finance.
• Assist in identifying ways to improve/reengineer processes or automate functions to improve employee productivity.
• Prepare basic statistical summaries and special reports related to compensation, benefits, performance, payroll, employee demographics or other employee information.
• Work with control tables, performs annual table maintenance for year-end processing, updates tables in response to organizational change and provides ongoing audit of control tables to ensure data integrity.
• Monitor hardware and software issues. Assist in the maintenance of Harris Solutions (NexGen) Systems and peripheral systems.
• Document processes, communicate processes to users, and assist with end-user training.
• Perform and promote all activities in compliance with equal employment and nondiscrimination policies; follows federal laws, state laws, School Board policies and the professional standards.
• Other duties as assigned.

QUALIFICATIONS:

• Associate's degree from an accredited college, (3) years on the job experience or university with course work in human resources management, business, computer science, or related field.
• Other equivalent combinations of applicable education, training and experience that provides the knowledge, abilities and skills necessary to perform effectively in the position may be considered. Knowledge and understanding of the informational needs of Human Resources operations. Detail oriented with good organization skills.
• Good oral and written communication and human relations skills.
• Proficiency in the use of personal computers with Microsoft Office applications including Word, Access and Excel.
• Ability to objectively analyze and make recommendations.
• Ability to perform multiple task simultaneously and to function effectively in situations of intense pressure.
• Ability to research and assemble data from a variety of routine and complex data sources and prepare reports.
• Ability to use computer keyboards and enter data quickly and accurately. Harris Solution (NexGen) experience preferred.
• Employment experience gained in the private employment sector may be considered

Such alternatives to the above qualifications as the Board may require.

APPLICATION REQUIREMENTS:

• Completed Application
• Resume (uploaded to application)
• Three (3) returned References

PLEASE ENSURE ALL INFORMATION IS CURRENT WITHIN A 6 MONTH PERIOD

PHYSICAL REQUIREMENTS:

Physical strength, mobility, dexterity, stamina, and acuity are required to perform job responsibilities.

REVISED: March 2018

Please Note: All candidates must submit to a background check ( https://www.cogentid.com/al/index adeNew.htm).

Employment is contingent upon candidate meeting suitability criteria as established by Alabama State Department of Education. The Birmingham Board of Education does not discriminate on the basis of age, race, color, sex, sexual orientation, religious preference, marital status, disability, national origin, or any other reason prohibited by state or federal law. Employees of the District are required to comply with the provisions of Title VII of the Civil Rights Act and Title IX of the 1972 Educational Amendments. Birmingham Board of Education is required by state law to verify the employment eligibility of newly hired employees by using the federal E-Verify program. New employees are required to provide a Social Security number, an unexpired identity document that contains a photograph, and other acceptable documents that establish employment eligibility. In addition to determining whether a new hire is authorized to work in the United States, E-Verify will confirm that the employee's name and Social Security number match.