Title: Human Resources Information Systems Analyst

State Role Title: Policy Planning Spec I

Hiring Range: $60,276 - $97,949

Pay Band: 4

Agency: VA Dept of Transportation

Location:Dept of Transportation

Agency Website:https://www.virginiadot.org/

Recruitment Type: General Public - G

Job Duties

What drives you? Whether it's knowing the work you do makes a difference, having a great work/life balance, working on exciting and challenging projects, leading innovation and championing change, or simply working with a great group of people who are committed to professionalism. At the Virginia Department of Transportation, we have something for you. Are you ready to be VDOT's next Human Resources Information Systems Analyst?

The Virginia Department of Transportation (VDOT) is excited to announce an opportunity to serve as a Human Resources Information Systems Analyst in our Human Resources Division. The incumbent will serve as a customer liaison and support for data, reporting and HRIS systems in support of HR Division and Agency daily operations. Also, the HRIS Analyst will work closely with members of Human Resources field operations and program management as well as other Agency functional areas to ensure the security, accuracy, integrity and availability of HRIS data for agency operations and decision-making. This position is located in Richmond, Virginia.

This position's specific responsibilities and duties will include, but are not limited to:

Research, Analysis and Reporting:
Write, maintain and support a variety of standard reports (daily, monthly, quarterly, etc.) or queries utilizing appropriate reporting tools and data sources. Assist in the development of standard reports for ongoing customer needs. Provide a variety of ad hoc reports for both internal and external HR customers. Conduct and perform research and data collection processes. Evaluate findings and make recommendations based on customer requests. Audit HR data, validate calculations and troubleshoot irregularities; support data governance process. Ensure the security, confidentiality and data integrity of sensitive personnel data. Develop user procedures, guidelines and documentation of reports.

Project and Change Management:
Participate in current or proposed statewide or divisional special projects. Participate in project planning, tasks, documentation development and review of activities related to assigned projects. Support business process and workflow improvement opportunities to enhance operational business processes and recommend solutions or alternate methods to meet business requirements.

Data Maintenance and Quality Assurance:
Responsible for ensuring a high level of accuracy of HR information. Maintains strict confidentiality regarding personnel matters and discloses protected information only to those with an official need to know. Actively promotes data accuracy and confidentiality with team members. Performs Quality Assurance within assigned team.

Records Management:
Maintain electronic employee personnel files and employee records. Based on transaction type ensures associated documentation is placed into the respective employee personnel file adhering to Agency Metadata and procedural guidelines.

System and Process Support:
Provide support for HRIS systems including researching and resolving HRIS problems, transactional assistance, perform scheduled activities and maintenance. Assist in reviewing, testing, deployment and ongoing implementations, integrations, and functionality releases. Ensure the security, confidentiality and data integrity of HRIS systems. Identify opportunities and support improvement efforts to enhance system efficiencies within HRIS systems and recommend solutions or alternate methods to meet business requirements. Provide training to internal and external stakeholders as needed on HRIS systems and processes to include formal training, ad hoc learning opportunities, creating documentation or job aids. Actively maintain knowledge of current policies, procedures and processes impacting the administration of Employee or Position, Benefit or Absence Management transactions.

Administration and Operations:
Interact with other internal departments and others to nurture or develop partnerships. Attend strategic business meetings. Make presentations to the division and others as necessary to support the implementation of programs, procedures and systems. Complete routine Agency administrative tasks related such as time and attendance, financial or budgeting and required training.

VDOT employees serve the citizens of the Commonwealth and travelling public daily through our mission to plan, deliver, operate and maintain a transportation system that is safe, moves people and goods, enhances the economy, and improves quality of life. VDOT is the third largest state maintained highway system in the country, maintaining over 58,000 miles of roads, bridges, and tunnels, and employing over 7700 people through a diverse workforce. Our culture includes teamwork, transparency, nimble learning, creativity and collaboration that values differences.

In addition to a rewarding work experience, VDOT offers excellent health and life insurance benefits, pre-tax spending accounts, state funded Short and Long Term Disability, paid holidays, vacation, tuition assistance, free wellness programs, and a state retirement plan with options for tax-deferred retirement savings including employer matching.

We are a "Virginia Values Veterans" (V3) official certified company and state agency that provides hiring preference to Veterans and Members of the Virginia National Guard in support of Executive Order 29, (2010). If you are a Veteran or Virginia National Guard Member, we urge you to respond accordingly on your state application.

The Virginia Department of Transportation (VDOT) is an Equal Opportunity Employer by both policy and practice. For more information about our employment practices, please visit "Information for VDOT Employees and Applicants": http://www.virginiadot.org/jobs/information_for_employees.asp

We have Shared Values and a Code of Ethics. Your success in our organization depends upon modelling these values, therefore visit http://www.virginiadot.org/about/missionandvalues.asp to review them and, if in agreement, we welcome you to apply.

Minimum Qualifications

• Experience responding to customer inquiries/issues in a technical environment.
  
• Demonstrated experience in conducting research, interpreting, formatting and reporting findings.
  
• Skill in managing large data sets and integrating data from different sources and across multiple systems.
  
• Experience working with confidential data, systems and records.
  
• Proficient in the use of computers and software applications including MS Office product with focus on Excel and Access.
  
• Demonstrated ability to prioritize and handle multiple priorities.
  
• Skill in oral and written communication to build effective relationships
  

Additional Considerations

• Knowledge of Human Resources and HRIS technology solutions.
  
• Experience in giving presentations and facilitating training using traditional and online tools.
  
• Experience with business process evaluation or mapping.
  
• A combination of training, experience or education in Human Resource Management, Organization Development, Business
• Administration, Public Administration, Information Systems, Information Management or related field desired.
  
• Experience creating end user guides and documentation.
  
• Experience with technical solution deployment(s).
  
• Ability to quickly develop a knowledge of VDOT policies, procedures, and organizational structure.
  

Special Instructions

You will be provided a confirmation of receipt when your application and/or résumé is submitted successfully. Please refer to "Your Application" in your account to check the status of your application for this position.

This position requires a fingerprint based Criminal History Background Check, DMV Record Check and Work History Verification with references.

VDOT is an emergency operation agency. Positions physically working within Central Office locations may be designated upon request and coordination among the respective District Engineer or Administrator and Chief. Assignments are updated annually. Not all designated employees are provided an emergency operations assignment.

Once onboarded, this position may be eligible for telework opportunities; availability, hours, and duration of telework shall be approved as outlined in the Commonwealth telework policy.

VDOT utilizes a market-based pay program, which has been approved by DHRM. Therefore, advertised rates of pay may or may not align with the Commonwealth pay bands.

Additional positions may be filled from this recruitment within 90 days.

Contact Information

Name: Logan Sanchez

Phone: (804) 807-3482

Email: logan.sanchez@vdot.virginia.gov

In support of the Commonwealth's commitment to inclusion, we are encouraging individuals with disabilities to apply through the Commonwealth Alternative Hiring Process. To be considered for this opportunity, applicants will need to provide their AHP Letter (formerly COD) provided by the Department for Aging & Rehabilitative Services (DARS), or the Department for the Blind & Vision Impaired (DBVI). Service-Connected Veterans are encouraged to answer Veteran status questions and submit their disability documentation, if applicable, to DARS/DBVI to get their AHP Letter. Requesting an AHP Letter can be found at AHP Letter or by calling DARS at 800-552-5019.

Note: Applicants who received a Certificate of Disability from DARS or DBVI dated between April 1, 2022- February 29, 2024, can still use that COD as applicable documentation for the Alternative Hiring Process.