Human Resources Liaison

Purpose of the Job

This position assists the Sheriff's Office (S.O.) in staffing vacant positions. The position provides consultation/information regarding County and S.O. policies, procedures, rules, and regulations to management and employees. The position is responsible for ensuring employee information in the Spillman System is established, maintained, and accurate. Other responsibilities include coordinating the S.O. employment testing program, assists with internal investigations and completes Personnel/Payroll Authorization forms.

Essential Duties and Responsibilities

SUPERVISORY RESPONSIBILITIES

This position does not supervise other employees.

ESSENTIAL DUTIES AND RESPONSIBILITIES

TIME SPENT

• Coordinates S.O. staffing process; screens applicants for minimum qualifications; processes S.O. applications; assists in creating applicant questions; schedules and participates in interviews; conducts criminal and employment background checks, records checks with law enforcement agencies; and FBI/DPS finger print clearance cards. Provides clerical support to Corrections Officer Retirement Plan (CORP) local retirement boards for Dispatch and Detention.

25%

• Receives salary and hire date information from Human Resources Department and completes Personnel/Payroll Authorization forms ensuring that the information is submitted timely; prepares Personnel/Payroll Authorization forms for S.O. personnel actions including new hires, rehires, salary increases, terminations, etc.; resolves issues regarding actions with Bureau Commanders, Human Resources Department and Payroll Department.

15%

• Prepares candidate offer letters and prints new hire packets; creates exit interview letters and processes termination materials.

15%

• Performs accurate data entry into Spillman database.

15%

• Maintains personnel, medical, and training files of S.O. staff. Coordinates and assists with Arizona Peace Officer Standards and Training Board (AZ POST) audits.

10%

• Coordinates S.O. pre-employment drug, psychological, medical, polygraph and Computer Voice Stress Analyzer (CVSA) testing program; ensures accuracy and confidentiality of information; schedules testing appointments with applicants; monitors test results and advises administration, as necessary, of negative outcomes.

10%

• Provides information on rules, regulations, policies, and procedures in response to questions or requests from S.O. employees, administration, or Bureau Commanders regarding staffing.

10%

• Performs other duties as assigned.

BUDGET RESPONSIBILITIES

This position has no responsibility over any types of budget.

PROJECT RESPONSIBILITIES

This position does not have project responsibilities.

ORAL COMMUNICATION DUTIES

This position trains colleagues, explains County procedures or processes, conducts and participates in meetings, and gives presentations.

WRITTEN COMMUNICATION DUTIES

This position creates or edits documents, internal memos, emails, formal letters and reports.

INTERACTIONS WITH THE GENERAL PUBLIC

Interacts regularly with internal coworkers and other departmental personnel over the telephone, by email, and/or in person. Incidental contact with the public may occur as part of the work location.

INTERACTIONS SPECIFICALLY WITH CUSTOMERS

Frequently (More than 25% but less than 40% in a year)

Minimum Education/Directly Related Experience Required

MINIMUM EDUCATION REQUIRED

High School Diploma or GED.

MINIMUM YEARS OF DIRECTLY RELATED EXPERIENCE REQUIRED

Two (2) years experience ; or equivalent combination of education, training and experience.

PROFESSIONAL CREDENTIALS REQUIRED/PREFERRED

Must possess and maintain a valid Driver's License if position duties require.

Supplemental Information

KNOWLEDGE REQUIRED

Spillman System; training; Federal, State, Local laws, regulations, Statutes, labor laws and interviewing skills.

SKILLS REQUIRED

Active listening; critical thinking; communicating diplomatically; customer service; presentation (small to medium groups); problem recognition; problem solving; multi-tasking and time management.

ABILITIES REQUIRED

Imagine outcomes of particular actions; consider options, risks, and benefits; recognize problems; solve problems sensibly and swiftly; express one's self orally; read and write at professional level and multi-task.

PHYSICAL DEMANDS

• Occasionally stands to present; routinely stands to attend to customers.

• Routinely sits to complete report, to operate computers and to complete a program.
• May be required to lift work related materials or equipment up to 10 lbs.
• Routinely requires dexterity for keyboard operation.

WORK ENVIRONMENT

Incumbents in this position constantly spends time in office environment; routinely spends time in lobby environment.

SAFETY RISK EXPOSURE

Incumbents in this position are generally not exposed to safety risk. Occasionally may become exposed to telephone verbal abuse by customers or citizens, emotional individuals.

PROTECTIVE GEAR & SAFETY MANUALS

Incumbents in this position are required to constantly follow written safety procedures and manuals relevant to the division or department.

CONSEQUENCES OF ERROR

Potential errors can result in unfavorable public perceptions and legal ramifications.