Human Resources Specialist

Posting Details

Posting Details

Posting Number S12692P

Working Title Human Resources Specialist

Department Housing-Admin Srvcs & Communic

About the University of Georgia

Since our founding in 1785, the University of Georgia has operated as Georgia's oldest, most comprehensive, and most diversified institution of higher education (https://www.uga.edu/). The proof is in our more than 235 years of academic and professional achievements and our continual commitment to higher education. UGA is currently ranked among the top 20 public universities in U.S. News & World Report. The University's main campus is located in Athens, approximately 65 miles northeast of Atlanta, with extended campuses in Atlanta, Griffin, Gwinnett, and Tifton. UGA employs approximately 3,000 faculty and more than 7,700 full-time staff. The University's enrollment exceeds 40,000 students including over 30,000 undergraduates and over 10,000 graduate and professional students. Academic programs reside in 18 schools and colleges, as well as a medical partnership with Augusta University housed on the UGA Health Sciences Campus in Athens.

About the College/Unit/Department

Part of the Division of Student Affairs, University Housing consists of nearly 2.8 million square feet of facilities and is home to more than 9,000 students. The department employs 220 full-time staff members, 21 graduate assistants and 565 undergraduate student workers. As a self-supporting auxiliary, University Housing operates a $59 million budget derived only from student housing fees and other non-state sources.

In support of its mission to provide comfortable, affordable and secure housing options where the academic success and personal growth of residents are encouraged and supported, University Housing engages staff members in competency-based training and students in curriculum-based engagement focused on community building, interpersonal skills, social awareness and responsibility, and well-being.

College/Unit/Department website housing.uga.edu

Posting Type External

Retirement Plan TRS

Employment Type Employee

Benefits Eligibility Benefits Eligible

Full/Part time Full Time

Work Schedule

Additional Schedule Information

M-F, 8 a.m. - 5 p.m.

Advertised Salary $45,000

Posting Date 09/19/2024

Open until filled Yes

Closing Date

Proposed Starting Date 11/04/2024

Special Instructions to Applicants

We are unable to offer a work visa sponsorship for this position. You must be authorized to work in the U.S. to apply.

Priority consideration will be given to those who complete the application process by 10/4/24; however, screening will continue until the position is filled.

Location of Vacancy Athens Area

EEO Policy Statement

The University of Georgia is an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, ethnicity, age, genetic information, disability, gender identity, sexual orientation or protected veteran status. Persons needing accommodations or assistance with the accessibility of materials related to this search are encouraged to contact Central HR (hrweb@uga.edu).

USG Core Values Statement

The University System of Georgia is comprised of our 26 institutions of higher education and learning, as well as the System Office. Our USG Statement of Core Values are Integrity, Excellence, Accountability, and Respect. These values serve as the foundation for all that we do as an organization, and each USG community member is responsible for demonstrating and upholding these standards. More details on the USG Statement of Core Values and Code of Conduct are available in USG Board Policy 8.2.18.1.2 and can be found online at https://www.usg.edu/policymanual/section8/C224/#p8.2.18_personnel_conduct.

Additionally, USG supports Freedom of Expression as stated in Board Policy 6.5 Freedom of Expression and Academic Freedom found online at https://www.usg.edu/policymanual/section6/C2653.



Position Information

Classification Title HR/EEO/OD Paraprofessional/Professional

FLSA Non-Exempt

FTE 1.00

Minimum Qualifications

Requires technical knowledge in the field acquired through an apprenticeship, a 2-year degree, or professional certificate. Please contact your Human Resources office for an evaluation of education/experience in lieu of the required minimum qualifications.

Preferred Qualifications

• Graduation from an accredited college/university with a Bachelor's degree; or equivalent combination of education and experience.
• Experience general office skills including: file management, telephone communication, customer service skills, bookkeeping skills, data entry.

Position Summary

The HR Specialist position is an entry level position of professional human resources work which is distinguished by the complexity and scope of issues, independence and discretion, and technical expertise required. This position reports to the training, recruitment, and retention coordinator, and assists with the design, development, and coordination of the department's comprehensive training plan, recruitment, retention and well-being training initiatives. Additionally, this position assists with developing Housing-wide policies, programs and procedures.

Knowledge, Skills, Abilities and/or Competencies

• Strong interpersonal and communication skills and the ability to work effectively with a wide range of constituents in a diverse community.
• Ability to make administrative and procedural decisions on sensitive, confidential issues.
• Ability to analyze complex information, define and solve problems, and accurately draw appropriate conclusions.
• Knowledge of Microsoft Office (Word, Excel, Outlook Calendar, Access), and ability to easily learn new systems as needed.
• Ability to apply standard software applications to data issues and analysis.
• Entry level knowledge of human resources laws and regulations.
• Entry level knowledge of concepts, methods, practices, and procedures of human resources.

Physical Demands

• Sit at a desk and computer for moderate periods of time.
• Bend and/or squat to file as needed.
• Hear and verbally communicate via telephone and in person.
• Lift and carry over 20 pounds, both assisted and unassisted.

Is driving a responsibility of this position? No

Is this a Position of Trust? Yes

Does this position have operation, access, or control of financial resources? No

Does this position require a P-Card? No

Is having a P-Card an essential function of this position? No

Does this position have direct interaction or care of children under the age of 18 or direct patient care? Yes

Does this position have Security Access (e.g., public safety, IT security, personnel records, patient records, or access to chemicals and medications) Yes

Credit and P-Card policy

Be advised a credit check will be required for all positions with financial responsibilities. For additional information about the credit check criteria, visit the UGA Credit Background Check website.

Background Investigation Policy

Offers of employment are contingent upon completion of a background investigation including, a criminal background check demonstrating your eligibility for employment with the University of Georgia; confirmation of the credentials and employment history reflected in your application materials (including reference checks) as they relate to the job-based requirements of the position applied for; and, if applicable, a satisfactory credit check. You may also be subject to a pre-employment drug test for positions with high-risk responsibilities, if applicable. Please visit the UGA Background Check website.



Duties/Responsibilities

Duties/Responsibilities

Human Resources and Training, Recruitment, and Retention Assistance

• Assist the training, recruitment, and retention coordinator with tasks including but not limited to:
  • Planning, organizing, and/or coordinating the training of the department.
  • Organizing and assisting in recruiting and/or retention programs.
• Respond to and troubleshoot routine employee or student inquiries in this area through email, phone, or additional forms of communication.
• Research training and development opportunities with on- and off-campus resources to determine departmental offerings.

Percentage of time 60 Duties/Responsibilities

Reporting

• Assist the training, recruitment and retention coordinator to:
  • Track training progress and completion for Housing staff.
  • Create sign-in sheets for in-person training sessions and maintain attendance logs.
  • Prepare or maintain employment records related to events, such as training completion using human resources management system software.
  • Assist with maintenance and updating central database for all departmental trainings to ensure policy compliance.
• Retrieve documents, such as certificates of completion, to file or document upon receiving training completion.
• Analyze training and recruitment-related data and prepare required reports to locate and identify inconsistencies or areas of concern.
• Prepare and effectively communicate reports concerning training, recruitment, and retention activities.
• Assist in developing Housing HR policies, procedures and programs relating to training, recruitment, and retention.
• Research, analyze and make recommendations for specific policy-related issues.

Percentage of time 30 Duties/Responsibilities

General HR/Administrative

• Create welcome boxes for new full-time Housing staff members.
• Assist with student employee onboarding.
• Maintain adequate knowledge of UGA and Housing policies and procedures. Accurately interpret policies, procedures, laws, and regulations drawing on applied experience and training. Provide accurate advice and assistance to university employees, and supervisors.
• Maintain, and actively enhance, effective communication and working relationships with university employees, supervisors and management.
• Seek out and attend HR trainings within the University and outside of UGA to broaden knowledge and experience related to HR. Seek out opportunities to apply obtained knowledge and information.
• Perform miscellaneous job-related duties as assigned.

Percentage of time 10

Contact Information

Recruitment Contact

Contact Details

For questions concerning this position or recruitment progression, please refer to the Recruitment Contact listed below.

Recruitment Contact Name Carrie Chitwood

Recruitment Contact Email cachitwo@uga.edu

Recruitment Contact Phone 706-542-8279

Posting Specific Questions

Required fields are indicated with an asterisk (*). Applicant Documents Required Documents

1. Resume/CV
2. Cover Letter

Optional Documents