Human Resources/Payroll Coordinator

Title:Human Resources/Payroll Coordinator

240 Day Work Term (12-month)

General Information: The Midfield City Board of Education is an Equal Opportunity Employer. "No person shall be denied employment or be excluded from participation in any program or activity based on disability, sex, race, religion, natural origin, color, or age."

Reports to: Chief School Financial Officers (CSFO)

Qualifications: Applicants must demonstrate competence in using business machines and software, including Excel and Microsoft Word. Applicants must be proficient in verbal and written communication skills and be able to communicate payroll-related issues to employees. A business degree or five year's experience is preferred.

Job Goals: Applicants will be required to contribute to staff morale by promptly and accurately handling all payroll matters and efficiently operating administrative functions with the Central Office.

Performance Responsibilities:

• Receives and computes all payroll, making deductions for income tax, retirement, health and medical insurance, etc.
• Upon immediate supervisor's approval, prepare reports and checks for proper agencies covering all deductions.
• Maintains records covering all deductions.
• Prepares all tax forms relating to payroll matters.
• Keeps record of leaves and absences and submits a monthly report to immediate supervisor.
• Submit in a monthly report verification of all amounts before and after checks are processed.
• Authorizes, upon approval of immediate supervisor, the deposit of payroll deposits.
• Examine payroll documents, budgetary changes, and vendor payments to ensure accuracy, completeness, and compliance with applicable rules and procedures; monitor the Board's payroll accrual accounts.
• Release appropriate salary information to personnel with the approval of the Superintendent to agencies other than the Board of Education.
• Assist office personnel or immediate supervisor with normal administrative functions.
• Computes salary adjustments.
• Processes all central office, maintenance, and child nutrition (CNP) services reports monthly.
• Processes new employees' payroll deductions.
• Serves as a backup receptionist during various parts of the day.
• Be familiar with and follow Midfield City Board of Education's policies and procedures.
• Maintain accurate and up-to-date employee records, including personnel files, contracts, certifications, and other relevant documentation.
• Assist in the onboarding process for new hires, including completing necessary paperwork, conducting orientations, and coordinating training sessions.
• Ensure compliance with federal and state employment laws, public school policies, and regulations, staying up-to-date on changes and requirements.
• Prepare and distribute employment-related documents, such as offer letters, contracts, and termination notices.
• Be able to address employee concerns, conflicts, and grievances, maintaining confidentiality and professionalism.
• Post job vacancies, scheduling interviews, and conducting background checks
• Performs other duties and responsibilities as assigned by the CSFO or the Superintendent.

Evaluation: Performance of the job will be evaluated in accordance with provisions of the Board policy on evaluation of personnel.

Salary Range: Salary is based on Board approved salary schedule based on rank, certification and experience. (Actual salary will be determined upon verification of experience.)

Applicants will be required to submit legible fingerprints for a background review by the Alabama Bureau of Investigation and the Federal Bureau of Investigation (HB 402 Act 99-361 Alabama Legislature).