Inspection Admin Support

Since 1946, Davis-Ulmer Sprinkler Co. has been providing full-service fire sprinkler, suppression, alarm, and security systems to its customers, while maintaining our reputation as being one of the best companies in the business in the Northeast region. Davis-Ulmer contributes its success to their loyal employees and customers. The company's overall work force has grown and as we move forward, we foresee continued expansion throughout the Northeast.

At Davis-Ulmer we believe that investing and empowering our employees as leaders develops an organization that delivers innovative solutions and services that create a superior customer experience. The unique blend of our leader's abilities and the ownership of their work, combined with our culture and values, creates something that is simply described as the Davis-Ulmer difference.

Due to continued growth, we are looking for Administrative Support within our Inspection Department. In this role, you will be responsible for coordinating and managing all aspects of inspection activities within the organization. This role involves scheduling inspections, maintaining detailed records, communicating with both internal teams and external clients, and ensuring that all inspection processes comply with industry regulations and standards.

JOB RESPONSIBILITIES:

• Run orders and reports from database
• Maintain positive customer relationships
• Work with Inspectors and when necessary the Service Department
• Verify reports when necessary to local code enforcement and water authorities.
• Submit reports weekly to local code enforcement and water authorities.
• Maintain customer and/or system information in database(s) and answer any general inquiries.
• Assist the Billing dept or the Inspection Manager with special projects such as distribution of marketing materials, filing, payroll/time backup, renewal agreements, etc.
• May assist in obtaining information needed for each job such as, PO#'s, tax-exempt forms, insurance certificates, and certified payroll information.
• Scans and uploads documents to the online document storage system for the entire department- to include invoices, purchase orders, contracts and other information needed based on the customer.
• Other duties as assigned

QUALIFICATIONS/ EDUCATION/ EXPERIENCE REQUIREMENTS:

• High school diploma/GED
• Associate's Degree preferred
• One to two years of experience in office admin
• Strong computer skills
• Exceptional accuracy and attention to detail
• Good verbal communication skills
• Good customer service skills
• Ability to be flexible and handle scheduling changes
• Knowledge of fire protection systems a plus

CERTIFICATES, LICENSES, REGISTRATIONS:

• Valid driver's license

PHYSICAL DEMANDS and WORK ENVIRONMENT:

• Office environment with moderate noise levels
• Ability to be on the phone and computer consistently throughout the day

Starting pay:

$18-$22 per hour

Why Work for Davis-Ulmer?

• We offer competitive pay for experienced individuals.
• We are owned by the APi Group, a publicly traded, multi-billion-dollar corporation based in Minnesota. This is a benefit that provides financial support and backing, world-class training, and leadership development.
• We offer an industry leading benefits package that includes medical, dental, vision, and other benefits.
• We are an engaged organization with strong and authentic values, with clear evidence of trust and fairness, where two-way promises and commitments are understood and fulfilled.
• We hire people whose values align with ours. This is a key element of our People/Talent Development Operating Code.
• Many of our employees have worked with us for over 30 years. We believe if you invest in the right people, you will create long-lasting professional relationships that benefit everyone

Davis-Ulmer and its subsidiaries are affirmative action and equal opportunity employers, and do not discriminate on the basis of any legally protected status or characteristic. Minority/Female/Disability/Veteran

DAVIS-ULMER'S ENDURING PURPOSE: "To protect what you value most."

Equal Opportunity Employer, including disabled and veterans.

Equal Opportunity Employer, including disabled and veterans.

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